Forum Discussion
sum by color when colors are set by conditional formatting
- Jan 19, 2017
Hi matt nipper,
since you mentioned that you "have done an exhaustive search online" i have come up with a solution for you, although it has two limitations A) it will only work, if your rules of conditional formatting is created using conditional formatting rules with formula aka (use a formula to determine which cells to format) and B) the UDF will only work if sum range is more than one cell another word, it will not sum a single cell, as well as the conditional formatted range is more than one cell.
the example file, you can download it from here. I could not upload it here, as it is a Excel Macro-enabled Workbook that contains the UDF
Function SumConditionColorCells(CellsRange As Range, ColorRng As Range) Dim Bambo As Boolean Dim dbw As String Dim CFCELL As Range Dim CF1 As Single Dim CF2 As Double Dim CF3 As Long Bambo = False For CF1 = 1 To CellsRange.FormatConditions.Count If CellsRange.FormatConditions(CF1).Interior.ColorIndex = ColorRng.Interior.ColorIndex Then Bambo = True Exit For End If Next CF1 CF2 = 0 CF3 = 0 If Bambo = True Then For Each CFCELL In CellsRange dbw = CFCELL.FormatConditions(CF1).Formula1 dbw = Application.ConvertFormula(dbw, xlA1, xlR1C1) dbw = Application.ConvertFormula(dbw, xlR1C1, xlA1, , ActiveCell.Resize(CellsRange.Rows.Count, CellsRange.Columns.Count).Cells(CF3 + 1)) If Evaluate(dbw) = True Then CF2 = CF2 + CFCELL.Value CF3 = CF3 + 1 Next CFCELL Else SumConditionColorCells = "NO-COLOR" Exit Function End If SumConditionColorCells = CF2 End Function
in the attached example file you can see that from A3:G16 cells are formatted using Conditional Formatting.
User Defined Function (UDF) is placed in cells J2 & J3 and cells I2 and I3 are the criteria color used as reference inside the UDF in J2 and J3.
I hope this helps you.
Edit: uploaded file and updated the code to the correct one.
How to sum conditionally formatted cells based on adjacent cell
Hi Jamil,
I tried to use the UDF you shared to sum up conditionally formatted cells based on adjacent cell. The conditional formatting is done using SEARCH formula, basically I am trying to sum up all the sales values for which the adjacent cell (text) contains certain strings. I saw your post related to more complex formulas like VLOOKUP with which the UDF doesn't work, not sure whether SEARCH falls under the same. Appreciated if you can look into it and let me know in case something can be done so the UDF would work in my case as well. Attached the example file.
Andrea,
I think you can easily achieve the result you need without over-killing it with conditional formatting UDF.
in I5 put Worldwide and in I6 put USA and in the adjacent cell in J5 put this formula and copy down =SUMPRODUCT(--(ISNUMBER(SEARCH(I5,$E$5:$E$12))),$F$5:$F$12)
this will sum based on the condition given and the good part about this is that you do not need to save your excel file with macro enabled option. you can get your results by using built-in Excel functions which is great.
please see attached workbook where I embedded the formula in it.
- Andreea ToporMay 24, 2018Copper Contributor
Thanks Jamil, this is super! exactly what I wanted.
- JamilMay 24, 2018Bronze ContributorYou are welcome Andreea. Thanks for the feedback.
- Carl GrabowskiJun 14, 2018Copper Contributor
Hi Jamil,
I tried to work the count cells by color to work within my workbook, but one sheet isn't working for some reason. I have attached a test version of the document showing the miscounted number. I have 5 red highlights, and it says 2.
Thanks,