Forum Discussion

Copper Contributor

Mar 02, 2019

Schedule Times to Sum the Hours Scheduled

Is there a way to calculate someone shifts hours scheduled? Example An employee's schedule is listed in the first row: A1 lists 2PM-10PM, B1 lists 3PM-11PM; I need C1 to conclude that they are ...

Excel Scheduling Converting Schedules Hours Shifts

SergeiBaklan

Diamond Contributor

Mar 02, 2019

Hi,

That could be

=RIGHT(SUBSTITUTE(SUBSTITUTE(A1,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(A1,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(A1,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(A1,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(A1,"PM",""),"AM",""))-1)+
 RIGHT(SUBSTITUTE(SUBSTITUTE(B1,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(B1,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(B1,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(B1,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(B1,"PM",""),"AM",""))-1)

if we exclude overnight shifts

ShiftsAsTexts.xlsx9 KB

Snoopydoodle

Copper Contributor

Mar 02, 2019

Something is not working for me....

The formula I have is:

=RIGHT(SUBSTITUTE(SUBSTITUTE(B5,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(B5,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(B5,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(B5,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(B5,"PM",""),"AM",""))-1)+RIGHT(SUBSTITUTE(SUBSTITUTE(C5,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(C5,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(C5,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(C5,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(C5,"PM",""),"AM",""))-1)+RIGHT(SUBSTITUTE(SUBSTITUTE(D5,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(D5,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(D5,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(D5,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(D5,"PM",""),"AM",""))-1)+RIGHT(SUBSTITUTE(SUBSTITUTE(E5,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(E5,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(E5,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(E5,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(E5,"PM",""),"AM",""))-1)+ RIGHT(SUBSTITUTE(SUBSTITUTE(F5,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(F5,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(F5,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(F5,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(F5,"PM",""),"AM",""))-1)+RIGHT(SUBSTITUTE(SUBSTITUTE(G5,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(G5,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(G5,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(G5,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(G5,"PM",""),"AM",""))-1)+RIGHT(SUBSTITUTE(SUBSTITUTE(H5,"PM",""),"AM",""),LEN(SUBSTITUTE(SUBSTITUTE(H5,"PM",""),"AM",""))-SEARCH("-",SUBSTITUTE(SUBSTITUTE(H5,"PM",""),"AM","")))-LEFT(SUBSTITUTE(SUBSTITUTE(H5,"PM",""),"AM",""),SEARCH("-",SUBSTITUTE(SUBSTITUTE(H5,"PM",""),"AM",""))-1)

11PM-7AM

12AM-7AM

10PM - 7AM

#VALUE!

SergeiBaklan

Diamond Contributor

Mar 05, 2019

If no empty cells with shifts that could be

=SUMPRODUCT( MOD(
   (RIGHT(A1:E1,4)<>"12AM")*(MID(A1:E1,SEARCH("-",A1:E1)+1,LEN(A1:E1)-SEARCH("-",A1:E1)-2)+12*(RIGHT(A1:E1,2)="PM"))-
   (LEFT(A1:E1,4)<>"12AM")*(LEFT(A1:E1,SEARCH("-",A1:E1)-3)+12*(MID(A1:E1,SEARCH("-",A1:E1)-2,2)="PM")),24)  )

ShiftsAsTexts01.xlsx11 KB

Twifoo
Silver Contributor
Mar 05, 2019
For any shift up to a maximum of 12 hours, this formula in C2 returns your desired result:
=IF(MAX(INDEX(IFERROR(--MID(A1,FIND("-",A1)+1,{1,2}),""),0))-
MAX(INDEX(IFERROR(--LEFT(A1,{1,2}),""),0))<1,
MAX(INDEX(IFERROR(--MID(A1,FIND("-",A1)+1,{1,2}),""),0))-
MAX(INDEX(IFERROR(--LEFT(A1,{1,2}),""),0))+12,
MAX(INDEX(IFERROR(--MID(A1,FIND("-",A1)+1,{1,2}),""),0))-
MAX(INDEX(IFERROR(--LEFT(A1,{1,2}),""),0)))+
IF(MAX(INDEX(IFERROR(--MID(B1,FIND("-",B1)+1,{1,2}),""),0))-
MAX(INDEX(IFERROR(--LEFT(B1,{1,2}),""),0))<1,
MAX(INDEX(IFERROR(--MID(B1,FIND("-",B1)+1,{1,2}),""),0))-
MAX(INDEX(IFERROR(--LEFT(B1,{1,2}),""),0))+12,
MAX(INDEX(IFERROR(--MID(B1,FIND("-",B1)+1,{1,2}),""),0))-
MAX(INDEX(IFERROR(--LEFT(B1,{1,2}),""),0)))