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binodranabhat's avatar
binodranabhat
Copper Contributor
Mar 08, 2024

Appending data from fresh report to report.xlsx

Hello Community Members,

 

I have come across one scenario, maybe I could get some help or ideas from EXCEL community.

 

I have a source website from which I can download an activity report. Let's assume CRM. There can/ cannot be some additional rows in it but whenever it is downloaded it will append a date and time in its file name. Like report_05-02-2024-20-15.xlsx There is some description in row 1,2,3 and actual data headers in 4 and data rows from 5 onwards.

 

Now I want to convert that into table from row 4 till the end of file, use a lot of pivot tables in another sheet and create reports based on those pivot tables.

 

If it is one file it can easily be achieved, BUT, PROBLEM: How / what sort of mechanism shall I use to append the additional data from the fresh downloaded file. to the one where report is created. 

 

THanks. 

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  • Lorenzo's avatar
    Lorenzo
    Silver Contributor
    Mar 08, 2024

    Hi binodranabhat 

     

    As I understand (not 100% sure): somewhere in an Excel file you have a data set from which you (will) build various reports/PivotTables and on a regular basis you want to append it new data (i.e. from downloaded file report_05-02-2024-20-15.xlsx)

    If that's a good summary of the challenge you're dealing with, there's something doable with Power Query. There are at least a couple of challenges though:

    • If you keep all the downloaded report_dd-mm-yyyy-hh-mm.xlsx files in the same directory - in other words if you don't delete files after appending their content to your existing data set - you'll need to understand how the file names are "constructed" (I only assumed dd-mm-yyyy-hh-mm above) to ensure you don't bring twice the same data
    • The tricky part is to understand how to setup a self-referencing query (i.e. Create a Table that references itself)
      EDIT Better link for what you expect to achieve: How to create a Load History (by ImkeF)

    NB: Not sure why you tagged this thread with "Excel for web". Just be aware this is currently doable with Excel on Windows (maybe with Excel 365 on Mac but not sure...)

    • binodranabhat's avatar
      binodranabhat
      Copper Contributor
      Mar 10, 2024
      Will need to check and test... will come back... thanks for your reply.

      Cheers.

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Hi All, 

 

I don't know VB. I need to do following in excel, Can anyone advise, 

 

1. I need to convert binary to MS excel workbooks 

2. All 31 sheet names should be  \"Funding Report\". 

 

Thanks in advance. 

 

 

 

 

 

","body@stringLength":"366","rawBody":"

Hi All, 

 

I don't know VB. I need to do following in excel, Can anyone advise, 

 

1. I need to convert binary to MS excel workbooks 

2. All 31 sheet names should be  \"Funding Report\". 

 

Thanks in advance. 

 

 

 

 

 

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Rename sheet with file name","moderationData":{"__ref":"ModerationData:moderation_data:1593278"},"body":"We need more information. I have no idea what you mean by #1 and regarding #2: you cannot have a workbook with 31 worksheets with the same name.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"144","kudosSumWeight":0,"postTime":"2020-08-17T08:31:35.973-07:00","lastPublishTime":"2020-08-17T08:31:35.973-07:00","metrics":{"__typename":"MessageMetrics","views":793},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:1593137/message:1593278","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwzfDEzMjowfGludCwxNTkzMjkyLDE1OTMyOTI","node":{"__ref":"ForumReplyMessage:message:1593292"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:1593292":{"__typename":"ModerationData","id":"moderation_data:1593292","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:1593292":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:761980"},"id":"message:1593292","revisionNum":1,"uid":1593292,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:1593278"},"conversation":{"__ref":"Conversation:conversation:1593137"},"subject":"Re: Rename sheet with file name","moderationData":{"__ref":"ModerationData:moderation_data:1593292"},"body":"

JKPieterse 

 

I mean 31 different excel file .. Each is in Binary format , I need to change to MS excel workbook . and each 31 files have different excel sheet names . I need to change to common name \"Funding\"

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