Forum Discussion
Jlee0730
Apr 14, 2022Copper Contributor
Macro to split excel into separate workbooks
Please help. I am not new to excel but new to macros and VBAs, I have a large spreadsheet that I would like the data to pull out specific date based on a column and then create a separate workbook f...
HansVogelaar
MVP
Try this (based on an example by Ron de Bruin):
Sub Copy_To_Workbooks()
Dim My_Range As Range
Dim FieldNum As Long
Dim FileExtStr As String
Dim FileFormatNum As Long
Dim CalcMode As Long
Dim ViewMode As Long
Dim ws2 As Worksheet
Dim MyPath As String
Dim foldername As String
Dim Lrow As Long
Dim cell As Range
Dim CCount As Long
Dim WSNew As Worksheet
Dim ErrNum As Long
Set My_Range = ActiveSheet.UsedRange
If ActiveWorkbook.ProtectStructure = True Or _
My_Range.Parent.ProtectContents = True Then
MsgBox "Sorry, not working when the workbook or worksheet is protected", _
vbOKOnly, "Copy to new workbook"
Exit Sub
End If
'This example filters on the 7th column in the range
FieldNum = 7
'Turn off AutoFilter
My_Range.Parent.AutoFilterMode = False
FileExtStr = ".xlsx"
FileFormatNum = xlOpenXMLWorkbook
'Change ScreenUpdating, Calculation, EnableEvents, ....
With Application
CalcMode = .Calculation
.Calculation = xlCalculationManual
.ScreenUpdating = False
.EnableEvents = False
End With
ViewMode = ActiveWindow.View
ActiveWindow.View = xlNormalView
ActiveSheet.DisplayPageBreaks = False
My_Range.Sort Key1:=Cells(1, FieldNum), Header:=xlYes
' Add worksheet to copy/paste the unique list
Set ws2 = Worksheets.Add(After:=Sheets(Sheets.Count))
MyPath = ThisWorkbook.Path
'Add a slash at the end if the user forget it
If Right(MyPath, 1) <> "\" Then
MyPath = MyPath & "\"
End If
With ws2
'first we copy the Unique data from the filter field to ws2
My_Range.Columns(FieldNum).AdvancedFilter _
Action:=xlFilterCopy, _
CopyToRange:=.Range("A3"), Unique:=True
'loop through the unique list in ws2 and filter/copy to a new sheet
Lrow = .Cells(Rows.Count, "A").End(xlUp).Row
For Each cell In .Range("A4:A" & Lrow)
'Filter the range
My_Range.AutoFilter Field:=FieldNum, Criteria1:="=" & _
Replace(Replace(Replace(cell.Value, "~", "~~"), "*", "~*"), "?", "~?")
'Check if there are no more then 8192 areas(limit of areas)
CCount = 0
On Error Resume Next
CCount = My_Range.Columns(1).SpecialCells(xlCellTypeVisible) _
.Areas(1).Cells.Count
On Error GoTo 0
If CCount = 0 Then
MsgBox "There are more than 8192 areas for the value : " & cell.Value _
& vbNewLine & "It is not possible to copy the visible data." _
& vbNewLine & "Tip: Sort your data before you use this macro.", _
vbOKOnly, "Split in worksheets"
Else
'Add new workbook with one sheet
Set WSNew = Workbooks.Add(xlWBATWorksheet).Worksheets(1)
WSNew.Name = cell.Value
'Copy/paste the visible data to the new workbook
My_Range.SpecialCells(xlCellTypeVisible).Copy
With WSNew.Range("A1")
.PasteSpecial Paste:=xlPasteColumnWidths
.PasteSpecial xlPasteValues
.PasteSpecial xlPasteFormats
Application.CutCopyMode = False
.Select
End With
'Save the file in the new folder and close it
On Error Resume Next
WSNew.Parent.SaveAs MyPath & cell.Value & FileExtStr, FileFormatNum
WSNew.Parent.Close False
On Error GoTo 0
End If
'Show all the data in the range
My_Range.AutoFilter Field:=FieldNum
Next cell
End With
'Turn off AutoFilter
My_Range.Parent.AutoFilterMode = False
'Restore ScreenUpdating, Calculation, EnableEvents, ....
My_Range.Parent.Select
ActiveWindow.View = ViewMode
Application.DisplayAlerts = False
ws2.Delete
Application.DisplayAlerts = True
With Application
.ScreenUpdating = True
.EnableEvents = True
.Calculation = CalcMode
End With
End Sub
adsuarez
Jan 09, 2023Copper Contributor
I am a VBA novice, so any help is appreciated. I have this Macro working, but I'm trying to add another component to the file name. For example, in the new worksheet, I want the value in cell C2 to always be part of the file name. But when I do something like below, the Macro runs with no errors, but doesn't actually produce any files...
WSNew.Parent.SaveAs MyPath & Range("C2") & "_" & cell.Value & FileExtStr, FileFormatNum
Any ideas?
- HansVogelaarJan 09, 2023MVP
Does this work?
WSNew.Parent.SaveAs MyPath & WSNew.Range("C2") & "_" & cell.Value & FileExtStr, FileFormatNum