Forum Discussion
Jlee0730
Apr 14, 2022Copper Contributor
Macro to split excel into separate workbooks
Please help. I am not new to excel but new to macros and VBAs, I have a large spreadsheet that I would like the data to pull out specific date based on a column and then create a separate workbook f...
HansVogelaar
MVP
Try this (based on an example by Ron de Bruin):
Sub Copy_To_Workbooks()
Dim My_Range As Range
Dim FieldNum As Long
Dim FileExtStr As String
Dim FileFormatNum As Long
Dim CalcMode As Long
Dim ViewMode As Long
Dim ws2 As Worksheet
Dim MyPath As String
Dim foldername As String
Dim Lrow As Long
Dim cell As Range
Dim CCount As Long
Dim WSNew As Worksheet
Dim ErrNum As Long
Set My_Range = ActiveSheet.UsedRange
If ActiveWorkbook.ProtectStructure = True Or _
My_Range.Parent.ProtectContents = True Then
MsgBox "Sorry, not working when the workbook or worksheet is protected", _
vbOKOnly, "Copy to new workbook"
Exit Sub
End If
'This example filters on the 7th column in the range
FieldNum = 7
'Turn off AutoFilter
My_Range.Parent.AutoFilterMode = False
FileExtStr = ".xlsx"
FileFormatNum = xlOpenXMLWorkbook
'Change ScreenUpdating, Calculation, EnableEvents, ....
With Application
CalcMode = .Calculation
.Calculation = xlCalculationManual
.ScreenUpdating = False
.EnableEvents = False
End With
ViewMode = ActiveWindow.View
ActiveWindow.View = xlNormalView
ActiveSheet.DisplayPageBreaks = False
My_Range.Sort Key1:=Cells(1, FieldNum), Header:=xlYes
' Add worksheet to copy/paste the unique list
Set ws2 = Worksheets.Add(After:=Sheets(Sheets.Count))
MyPath = ThisWorkbook.Path
'Add a slash at the end if the user forget it
If Right(MyPath, 1) <> "\" Then
MyPath = MyPath & "\"
End If
With ws2
'first we copy the Unique data from the filter field to ws2
My_Range.Columns(FieldNum).AdvancedFilter _
Action:=xlFilterCopy, _
CopyToRange:=.Range("A3"), Unique:=True
'loop through the unique list in ws2 and filter/copy to a new sheet
Lrow = .Cells(Rows.Count, "A").End(xlUp).Row
For Each cell In .Range("A4:A" & Lrow)
'Filter the range
My_Range.AutoFilter Field:=FieldNum, Criteria1:="=" & _
Replace(Replace(Replace(cell.Value, "~", "~~"), "*", "~*"), "?", "~?")
'Check if there are no more then 8192 areas(limit of areas)
CCount = 0
On Error Resume Next
CCount = My_Range.Columns(1).SpecialCells(xlCellTypeVisible) _
.Areas(1).Cells.Count
On Error GoTo 0
If CCount = 0 Then
MsgBox "There are more than 8192 areas for the value : " & cell.Value _
& vbNewLine & "It is not possible to copy the visible data." _
& vbNewLine & "Tip: Sort your data before you use this macro.", _
vbOKOnly, "Split in worksheets"
Else
'Add new workbook with one sheet
Set WSNew = Workbooks.Add(xlWBATWorksheet).Worksheets(1)
WSNew.Name = cell.Value
'Copy/paste the visible data to the new workbook
My_Range.SpecialCells(xlCellTypeVisible).Copy
With WSNew.Range("A1")
.PasteSpecial Paste:=xlPasteColumnWidths
.PasteSpecial xlPasteValues
.PasteSpecial xlPasteFormats
Application.CutCopyMode = False
.Select
End With
'Save the file in the new folder and close it
On Error Resume Next
WSNew.Parent.SaveAs MyPath & cell.Value & FileExtStr, FileFormatNum
WSNew.Parent.Close False
On Error GoTo 0
End If
'Show all the data in the range
My_Range.AutoFilter Field:=FieldNum
Next cell
End With
'Turn off AutoFilter
My_Range.Parent.AutoFilterMode = False
'Restore ScreenUpdating, Calculation, EnableEvents, ....
My_Range.Parent.Select
ActiveWindow.View = ViewMode
Application.DisplayAlerts = False
ws2.Delete
Application.DisplayAlerts = True
With Application
.ScreenUpdating = True
.EnableEvents = True
.Calculation = CalcMode
End With
End Sub
Richard_Miller_1985
Nov 22, 2022Copper Contributor
I am looking to save the separate files in particular folder. What line would the file location replace?
- HansVogelaarNov 22, 2022MVP
Line 51 now says
MyPath = ThisWorkbook.Path
Change this to
MyPath = "..."
where ... is the path of the target folder.
- mspratapreddyApr 18, 2024Copper ContributorThank you HansVogelaar for this wonderful piece of information. A question from a vba noob, is there a way we can create these individual files and have their serial numbers starting with 1 by default in all files.
The main file has serial no as the first column, and is there a way to maintain the sequence numbers over there?- HansVogelaarApr 18, 2024MVP
I'm sorry, I don't understand what you want. Can you explain it more clearly, and in detail? Thanks in advance.