Hi. I have a timesheet spreadsheet that is filled at random times during a week by my employees. At the end of the week, I run a macro on it to sort the rows in to groups of each individual employee. I then use the following code to create a total of the hours each employee has worked:
This creates a new row under each employee and in the employee column enters the employee name and the word total ('Joe Bloggs Total') in bold and in the 6th column, the total hours, not in bold. So far so good. What I would like is this newly created subtotal row to be formatted in Bold and the colour of the row changed to a darker shade.
I have found several codes that I have tried but none give the desired effect. Some suggestions changed the colour of the entire row, but I need it to only change on the first 6 columns.
I don't believe there is any way to construct a URL that opens in the client app. I found this response from Microsoft:
Based on our test, we can set the way we open our files stored in SharePoint libraries. We can set it via activating the site collection setting "Open Documents in Client Applications by Default" and we can also change settings in library settings>Advanced Settings>Opening Documents in the Browser to Open in the client application.
Direct links to files will let the people have related permissions open files via Office online apps directly.
It is not feasible to change the way people open files by clicking the direct links. If you have any concern about that, I’d like to suggest you create a new UserVoice to improve our products better for you and others. Appreciate your understanding.
But if your users can access the library location directly, there are a couple of settings you need to confirm. You might need an administrator to do this.
The first setting is on the document library itself. If you go to Library Settings > Advanced Settings, there's an option to tell the library to open documents in the Client Application:
However, this usually does not do the trick in SharePoint Online, so make sure you/your admin also goes to the Site Collection Settings (OF THE PARENT SITE) and checks for "Open Documents in Client Application by Default":
Find that setting and make sure it is ACTIVE. To get to these settings, add /_layouts/15/ManageFeatures.aspx?Scope=Site to the end of your site URL. Like this:
I forgot to specify that this has to be set at the parent/top site level.
Also, you could possibly work around it by instructing people to choose Open > Open in app from the ellipsis menu on the document:
 
 
FYI: none of the settings seem to have any effect on PDFs. If there's a way to force PDFs (stored on SharePoint) to open in a client app rather than the browser, I can't find it! Local download appears to be the only option there.
Whilst it is quite likely that the new formula wouldn't meet the OPs exacting requirements it is interesting that the GROUPBY function combined with conditional formatting can at least get part of the way.
Here's an approach as a solution, maybe it will help you further with your plans.
Vba code is untested, please backup your file before testing the code.
Sub ApplySubtotalFormatting()
' Remove existing subtotal
Range("A2").ListObject.Unlist
' Apply subtotal
Selection.Subtotal GroupBy:=2, Function:=xlSum, TotalList:=Array(6), _
Replace:=True, PageBreaks:=False, SummaryBelowData:=True
' Get the last row of data
Dim lastRow As Long
lastRow = Cells(Rows.Count, 1).End(xlUp).Row
' Loop through each subtotal row
Dim i As Long
For i = 3 To lastRow Step 2 ' Assumes subtotal rows are every other row starting from row 3
' Format employee name and total hours columns
Range("A" & i & ":F" & i).Font.Bold = True
Range("A" & i & ":F" & i).Interior.Color = RGB(192, 192, 192) ' Change to your desired color
Next i
End Sub
Hi. Many thanks for your reply. I have implemented your code, but what happens is it just formats each alternate row. The subtotal row will be in a different position each week with different numbers of rows between each Subtotal row. I only need the subtotal row formatted. Your code says to assume subtotal rows are every other row. Subtotal rows could be (for example as this weeks sheet) row 10, row 19, row 31, row 44 and row row53. This could be different next week as each employee may have different amount of entries. Many thanks.
If the position of the subtotal rows varies each week and there could be different numbers of rows between each subtotal row, we can adjust the code to dynamically identify and format the subtotal row based on certain criteria. One way to do this is to check if a row contains the word "Total" in the employee name column. Here's how you can modify the code to achieve this:
Sub ApplySubtotalFormatting()
' Remove existing subtotal
Range("A2").ListObject.Unlist
' Apply subtotal
Selection.Subtotal GroupBy:=2, Function:=xlSum, TotalList:=Array(6), _
Replace:=True, PageBreaks:=False, SummaryBelowData:=True
' Get the last row of data
Dim lastRow As Long
lastRow = Cells(Rows.Count, 1).End(xlUp).Row
' Loop through each row
Dim i As Long
For i = 3 To lastRow
' Check if the row contains "Total" in the employee name column
If InStr(1, Cells(i, 1).Value, "Total", vbTextCompare) > 0 Then
' Format the subtotal row
Range("A" & i & ":F" & i).Font.Bold = True
Range("A" & i & ":F" & i).Interior.Color = RGB(192, 192, 192) ' Change to your desired color
End If
Next i
End Sub
This code will loop through each row of the data and check if the employee name column contains the word "Total". If it does, it will format that row as a subtotal row. Adjust the range and color code to fit your specific requirements. This approach should work regardless of the position of the subtotal rows or the number of rows between them.
Resources
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Hi. I have a timesheet spreadsheet that is filled at random times during a week by my employees. At the end of the week, I run a macro on it to sort the rows in to groups of each individual employee. I then use the following code to create a total of the hours each employee has worked:
This creates a new row under each employee and in the employee column enters the employee name and the word total ('Joe Bloggs Total') in bold and in the 6th column, the total hours, not in bold. So far so good. What I would like is this newly created subtotal row to be formatted in Bold and the colour of the row changed to a darker shade.
I have found several codes that I have tried but none give the desired effect. Some suggestions changed the colour of the entire row, but I need it to only change on the first 6 columns.
Thanks in advance.
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Hi. I have a timesheet spreadsheet that is filled at random times during a week by my employees. At the end of the week, I run a macro on it to sort the rows in to groups of each individual employee. I then use the following code to create a total of the hours each employee has worked:
This creates a new row under each employee and in the employee column enters the employee name and the word total ('Joe Bloggs Total') in bold and in the 6th column, the total hours, not in bold. So far so good. What I would like is this newly created subtotal row to be formatted in Bold and the colour of the row changed to a darker shade.
I have found several codes that I have tried but none give the desired effect. Some suggestions changed the colour of the entire row, but I need it to only change on the first 6 columns.
Thanks in advance.
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total ('Joe Bloggs T...","replies":{"__typename":"MessageConnection","edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxMHwxMzI6MHxpbnQsNDA4MTMxNyw0MDgxMzE3","node":{"__ref":"ForumReplyMessage:message:4081317"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxMHwxMzI6MHxpbnQsNDA4MTMxNyw0MDgwNzk5","node":{"__ref":"ForumReplyMessage:message:4080799"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"Conversation:conversation:4080794":{"__typename":"Conversation","id":"conversation:4080794","solved":true,"topic":{"__ref":"ForumTopicMessage:message:4080794"},"lastPostingActivityTime":"2024-03-16T03:56:40.790-07:00","lastPostTime":"2024-03-16T03:56:40.790-07:00","unreadReplyCount":5,"isSubscribed":false},"ModerationData:moderation_data:4080794":{"__typename":"ModerationData","id":"moderation_data:4080794","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:4080794_1":{"__typename":"Revision","id":"revision:4080794_1","lastEditTime":"2024-03-10T04:35:58.295-07:00"},"CachedAsset:theme:customTheme1-1744326567422":{"__typename":"CachedAsset","id":"theme:customTheme1-1744326567422","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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How to format a subtotal row","moderationData":{"__ref":"ModerationData:moderation_data:4081317"},"body":"
Whilst it is quite likely that the new formula wouldn't meet the OPs exacting requirements it is interesting that the GROUPBY function combined with conditional formatting can at least get part of the way.
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Here's an approach as a solution, maybe it will help you further with your plans.
Vba code is untested, please backup your file before testing the code.
Sub ApplySubtotalFormatting()\n ' Remove existing subtotal\n Range(\"A2\").ListObject.Unlist\n \n ' Apply subtotal\n Selection.Subtotal GroupBy:=2, Function:=xlSum, TotalList:=Array(6), _\n Replace:=True, PageBreaks:=False, SummaryBelowData:=True\n \n ' Get the last row of data\n Dim lastRow As Long\n lastRow = Cells(Rows.Count, 1).End(xlUp).Row\n \n ' Loop through each subtotal row\n Dim i As Long\n For i = 3 To lastRow Step 2 ' Assumes subtotal rows are every other row starting from row 3\n ' Format employee name and total hours columns\n Range(\"A\" & i & \":F\" & i).Font.Bold = True\n Range(\"A\" & i & \":F\" & i).Interior.Color = RGB(192, 192, 192) ' Change to your desired color\n Next i\nEnd Sub
Hope it helps.
","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"208","kudosSumWeight":0,"postTime":"2024-03-10T04:45:32.295-07:00","lastPublishTime":"2024-03-10T04:45:32.295-07:00","metrics":{"__typename":"MessageMetrics","views":1086},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:4080794/message:4080799","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCw0MDgwODE1LDQwODA4MTU","node":{"__ref":"ForumReplyMessage:message:4080815"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4080815":{"__typename":"ModerationData","id":"moderation_data:4080815","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4080815":{"__typename":"ForumReplyMessage","uid":4080815,"id":"message:4080815","revisionNum":1,"author":{"__ref":"User:user:1740216"},"readOnly":false,"repliesCount":2,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:4080799"},"conversation":{"__ref":"Conversation:conversation:4080794"},"subject":"Re: How to format a subtotal row","moderationData":{"__ref":"ModerationData:moderation_data:4080815"},"body":"Hi. Many thanks for your reply. I have implemented your code, but what happens is it just formats each alternate row. The subtotal row will be in a different position each week with different numbers of rows between each Subtotal row. I only need the subtotal row formatted. Your code says to assume subtotal rows are every other row. Subtotal rows could be (for example as this weeks sheet) row 10, row 19, row 31, row 44 and row row53. This could be different next week as each employee may have different amount of entries. Many thanks.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2024-03-10T05:32:56.512-07:00","lastPublishTime":"2024-03-10T05:32:56.512-07:00","metrics":{"__typename":"MessageMetrics","views":1070},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:4080794/message:4080815","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCw0MDgwODc1LDQwODA4NzU","node":{"__ref":"AcceptedSolutionMessage:message:4080875"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4080875":{"__typename":"ModerationData","id":"moderation_data:4080875","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"AcceptedSolutionMessage:message:4080875":{"__typename":"AcceptedSolutionMessage","author":{"__ref":"User:user:722750"},"id":"message:4080875","revisionNum":1,"uid":4080875,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:4080815"},"conversation":{"__ref":"Conversation:conversation:4080794"},"subject":"Re: How to format a subtotal row","moderationData":{"__ref":"ModerationData:moderation_data:4080875"},"body":"
If the position of the subtotal rows varies each week and there could be different numbers of rows between each subtotal row, we can adjust the code to dynamically identify and format the subtotal row based on certain criteria. One way to do this is to check if a row contains the word \"Total\" in the employee name column. Here's how you can modify the code to achieve this:
Sub ApplySubtotalFormatting()\n ' Remove existing subtotal\n Range(\"A2\").ListObject.Unlist\n \n ' Apply subtotal\n Selection.Subtotal GroupBy:=2, Function:=xlSum, TotalList:=Array(6), _\n Replace:=True, PageBreaks:=False, SummaryBelowData:=True\n \n ' Get the last row of data\n Dim lastRow As Long\n lastRow = Cells(Rows.Count, 1).End(xlUp).Row\n \n ' Loop through each row\n Dim i As Long\n For i = 3 To lastRow\n ' Check if the row contains \"Total\" in the employee name column\n If InStr(1, Cells(i, 1).Value, \"Total\", vbTextCompare) > 0 Then\n ' Format the subtotal row\n Range(\"A\" & i & \":F\" & i).Font.Bold = True\n Range(\"A\" & i & \":F\" & i).Interior.Color = RGB(192, 192, 192) ' Change to your desired color\n End If\n Next i\nEnd Sub
This code will loop through each row of the data and check if the employee name column contains the word \"Total\". If it does, it will format that row as a subtotal row. Adjust the range and color code to fit your specific requirements. This approach should work regardless of the position of the subtotal rows or the number of rows between them.
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