Forum Discussion
Formulas
I'd also recommend to re-design right table a bit as
with Helper column calculated as
=TRIM(IFERROR( RIGHT( $H$3:INDEX($H$3:$H$100,COUNTA($H$3:$H$100)), LEN($H$3:INDEX($H$3:$H$100,COUNTA($H$3:$H$100))) - FIND("-",$H$3:INDEX($H$3:$H$100,COUNTA($H$3:$H$100)))), $H$3:INDEX($H$3:$H$100,COUNTA($H$3:$H$100))))Status could be calculated as
by formula
=IF(COUNTIFS( $G$3:INDEX($G$3:$G$100,COUNTA($G$3:$G$100)), $A2, $I$3:$I$9, IFERROR(RIGHT($B2,LEN($B2)-FIND("-",$B2)),$B2) ),"No Error", "Error")
resham1985 you can use "Data Validation" and choose "custom" and enter a formula like the following assuming B is category and C is note and you start validation in row 2:
=OR(AND(B2="category 1",OR(C2="comment 1",C2="comment 2",C2="comment 3")), AND(B2="category 2",OR(C2="comment 4",C2="comment 5")), AND(B2="category 3",OR(C2="comment 6",C2="comment 7")))
hopefully you can substitute the proper text in each case you want.
But the problem is notes or comments will not be same as it changes as per the volume
Notes for CM- Account Credit (contl) will be
volume processed-Credit
volume processed-rejected
volume processed-hold
Formula should be number-notes
resham1985 So if I understand correctly the note should have a number followed by "-Credit" or "-rejected" etc...
I would recommend that you split those into 2 separate columns to make your life easier and the sheet more functional. If you need a column with that specific format you can "build" it. For example you have 1 col that is # and another column that is action (e.g. credit vs rejected etc...). You can have specific controls on each of those columns. The a 3rd col that would TEXTJOIN those 2 columns with an "-" or in the last case just where there are no numbers just use the later col.
That said, if you still want to limit the entry to only that format you can make the validation formula more complicated. Here is an example where I changed the Data Validation formula above using the search function to make sure at least the non-numbered part is correct:
=OR(AND(B2="category 1",OR(search("comment 1",C2),search("comment 2",C2),search("comment 3",C2))), AND(B2="category 2",OR(search("comment 4",C2),search("comment 5",C2))), AND(B2="category 3",OR(search("comment 6",C2),search("comment 7",C2))))
Please attach your sample file with data and desired results therein.
Please find the attached file for your reference.
Category Notes CM- Account Credit (contl) 1-Credit 1-hold 1-Debit CM - Account Transfer (contl) 2-transfer or 2- rejected CM - Account Closed (util) Closed, Dormant For CM- Account Credit (contl) and CM - Account Transfer (contl)- notes should be number-Notes without spaces.
CM - Account Closed (util)- Notes should be without number(Closed or Dormant)
resham1985 in the attached I have 5 'helper' columns of which 3 are hidden. I have a # col and a comment type column and then a "Notes" column that compiles the # with the type. The 3 hidden columns create a list of potential allowed comment types based on the category. I added conditional formatting on the "Notes" column to check if something is missing and data validation on the # col and the type cols.
This can all get merged into a single col but it just gets more complicated.
