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kthersh's avatar
kthersh
Copper Contributor
Feb 14, 2023

Adjust a formula to ignore hidden/filtered rows of data

I have a formula already setup to calculate the total occurrences of a unique ID in a column.   =SUM(IF(ISNUMBER(A2:A2719)*COUNTIF(A2:A2719,A2:A2719)=1,1,0))   But when I have a filter set on a t...
Formulas and Functions
kthersh's avatar
kthersh
Copper Contributor
Feb 16, 2023
I appreciate the follow up question, I have the entire set of data set up as a table and I'm using the menu at the top to apply the filter. So I guess I am filtering right now instead of hiding, I just referenced them as hidden as the row numbers continue.

The issue I'm running into now is that the 4505 I believe is accurate, no true way to verify, so the 5138 the other formulas are giving me at the start seem a bit over inflated.
Patrick2788's avatar
Patrick2788
Silver Contributor
Feb 16, 2023
You could try using the table's structured reference in the formula instead of the range. My formula is checking to see if each value in in the column is visible by using SUBTOTAL. If visible, the formula creates a stack of the IDs, removes dupes, and then returns the ROWS of the unique ID stack.
  • kthersh's avatar
    kthersh
    Copper Contributor
    Feb 16, 2023
    Sorry if it's a dumb question, but how do I reference the "Table's structured reference" in the formula?
    • Patrick2788's avatar
      Patrick2788
      Silver Contributor
      Feb 16, 2023
      While in the formula, select the table's column from the first value to the end. Don't include the header row in the selection.

      The syntax is: Table[ColumnName]
      • kthersh's avatar
        kthersh
        Copper Contributor
        Feb 16, 2023
        So:

        =SUM(IF(ISNUMBER(Table[A])*COUNTIF(Table[A],Table[A])=1,1,0))

        New
        =LET(visible,DROP(REDUCE("",Table[A],LAMBDA(a,v,IF(SUBTOTAL(3,v)=0,a,VSTACK(a,v)))),1),ROWS(UNIQUE(visible)))

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I have a formula already setup to calculate the total occurrences of a unique ID in a column.

 

=SUM(IF(ISNUMBER(A2:A2719)*COUNTIF(A2:A2719,A2:A2719)=1,1,0))

 

But when I have a filter set on a table column to ignore/hide certain data, the formula does not recalculate based on the visible rows. How can I adjust the formula so it would ignore or omit the hidden rows to calculate only off of the visible/searched data?

","kudosSumWeight":0,"postTime":"2023-02-14T13:50:57.197-08:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuM3wyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:Formulas and Functions","text":"Formulas and Functions","time":"2016-06-24T14:00:56.974-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3742578_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":58756},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[]},"Conversation:conversation:3742578":{"__typename":"Conversation","id":"conversation:3742578","solved":false,"topic":{"__ref":"ForumTopicMessage:message:3742578"},"lastPostingActivityTime":"2023-12-06T02:59:09.007-08:00","lastPostTime":"2023-12-06T02:59:09.007-08:00","unreadReplyCount":32,"isSubscribed":false},"ModerationData:moderation_data:3742578":{"__typename":"ModerationData","id":"moderation_data:3742578","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:3742578_1":{"__typename":"Revision","id":"revision:3742578_1","lastEditTime":"2023-02-14T13:50:57.197-08:00"},"ForumReplyMessage:message:3744729":{"__typename":"ForumReplyMessage","id":"message:3744729","conversation":{"__ref":"Conversation:conversation:3742578"},"author":{"__ref":"User:user:428790"},"revisionNum":1,"uid":3744729,"depth":5,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"subject":"Re: Adjust a formula to ignore hidden/filtered rows of data","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3744729"},"parent":{"__ref":"ForumReplyMessage:message:3744692"},"body":"You could try using the table's structured reference in the formula instead of the range. My formula is checking to see if each value in in the column is visible by using SUBTOTAL. If visible, the formula creates a stack of the IDs, removes dupes, and then returns the ROWS of the unique ID stack.","body@stringLength":"297","rawBody":"You could try using the table's structured reference in the formula instead of the range. My formula is checking to see if each value in in the column is visible by using SUBTOTAL. If visible, the formula creates a stack of the IDs, removes dupes, and then returns the ROWS of the unique ID stack.","kudosSumWeight":1,"repliesCount":4,"postTime":"2023-02-16T08:44:13.121-08:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3744729_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":48184},"visibilityScope":"PUBLIC","isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"customFields":[],"replies":{"__typename":"MessageConnection","edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxMHwxMzI6MHxpbnQsMzc0NDc0MiwzNzQ0NzQy","node":{"__ref":"ForumReplyMessage:message:3744742"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:theme:customTheme1-1747124631161":{"__typename":"CachedAsset","id":"theme:customTheme1-1747124631161","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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So I guess I am filtering right now instead of hiding, I just referenced them as hidden as the row numbers continue.

The issue I'm running into now is that the 4505 I believe is accurate, no true way to verify, so the 5138 the other formulas are giving me at the start seem a bit over inflated.","body@stringLength":"445","rawBody":"I appreciate the follow up question, I have the entire set of data set up as a table and I'm using the menu at the top to apply the filter. So I guess I am filtering right now instead of hiding, I just referenced them as hidden as the row numbers continue.

The issue I'm running into now is that the 4505 I believe is accurate, no true way to verify, so the 5138 the other formulas are giving me at the start seem a bit over 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formula?","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"104","kudosSumWeight":0,"postTime":"2023-02-16T08:57:41.156-08:00","lastPublishTime":"2023-02-16T08:57:41.156-08:00","metrics":{"__typename":"MessageMetrics","views":48175},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3742578/message:3744742","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwzfDEzMjowfGludCwzNzQ0NzY0LDM3NDQ3NjQ","node":{"__ref":"ForumReplyMessage:message:3744764"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3744764":{"__typename":"ModerationData","id":"moderation_data:3744764","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3744764":{"__typename":"ForumReplyMessage","uid":3744764,"id":"message:3744764","revisionNum":1,"author":{"__ref":"User:user:428790"},"readOnly":false,"repliesCount":2,"depth":7,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3744742"},"conversation":{"__ref":"Conversation:conversation:3742578"},"subject":"Re: Adjust a formula to ignore hidden/filtered rows of data","moderationData":{"__ref":"ModerationData:moderation_data:3744764"},"body":"While in the formula, select the table's column from the first value to the end. Don't include the header row in the selection.

The syntax is: Table[ColumnName]","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"163","kudosSumWeight":1,"postTime":"2023-02-16T09:16:48.010-08:00","lastPublishTime":"2023-02-16T09:16:48.010-08:00","metrics":{"__typename":"MessageMetrics","views":48156},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3742578/message:3744764","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxfDEzMjowfGludCwzNzQ0Nzc0LDM3NDQ3NzQ","node":{"__ref":"ForumReplyMessage:message:3744774"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3744774":{"__typename":"ModerationData","id":"moderation_data:3744774","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3744774":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1733613"},"id":"message:3744774","revisionNum":1,"uid":3744774,"depth":8,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3744764"},"conversation":{"__ref":"Conversation:conversation:3742578"},"subject":"Re: Adjust a formula to ignore hidden/filtered rows of data","moderationData":{"__ref":"ModerationData:moderation_data:3744774"},"body":"So:

=SUM(IF(ISNUMBER(Table[A])*COUNTIF(Table[A],Table[A])=1,1,0))

New
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