Forum Discussion
Export a users Exchange Online Archive from the admin console.
Hi
Is it possible to export a users Exchange Online Archive from the admin console (i.e. emptying it at the same time).
Thanks.
- Access the Compliance Center:
- Go to the Microsoft 365 compliance center.
- Sign in with your admin credentials.
- Create a Content Search:
- Navigate to Content search under Solutions.
- Click on New search and provide a name and description for the search.
- Define the search criteria to include the user’s archive mailbox.
- Run the Search:
- Start the search and wait for it to complete. You can monitor the progress in the Content search section.
- Export the Results:
- Once the search is complete, select the search and click on Export results.
- Choose the options to export the results to a PST file.
- Download the PST File:
- After the export is ready, download the PST file from the Export tab.
- Empty the Archive:
- To empty the archive, you can use PowerShell to remove the contents. Connect to Exchange Online PowerShell and use the Search-Mailbox cmdlet to delete the items.
Below the sample PS to delete items from the archive:
Search-Mailbox -Identity "email address removed for privacy reasons" -SearchQuery "Received:01/01/2000..12/31/2024" -DeleteContent -TargetMailbox "email address removed for privacy reasons" -TargetFolder "DeletedItems" -LogLevel Full
Hi
I don't seem able to target just the archive folder from the options available
I run the search, for everything older than 1st May and get the following result, showing it's returning results from 2 mailboxes.
Going along with that search, I then try exporting, and get the following error message.
Any ideas?
Thanks
D
Hi, a little bit more progress.
The final error message above was caused by using a browser other than Edge. Switching to Edge, gets rid of the error, and I'm able to download the PST.
Now, I'm being met with a problem with the Search-Mailbox query, turns out it was deprecated in January, so all I'm getting is "Search-Mailbox : The term 'Search-Mailbox' is not recognized as the name of a cmdlet...." from the V3 EXO PowerShell module.
I just need a bit more help to simply delete all mails in the users mailbox older than 1st May 2024. I don't want them going to the Deleted Items folder, I just want them gone and the space freed up.
- Access the Compliance Center:
Hi, no, you need to use the eDiscovery Content Search tool found in Microsoft Purview
Is that something standard with 365, or is it something I have to buy?
DibblyUsing the eDiscovery (Standard) tool to export the contents of a mailbox archive to Exchange Online is included with Microsoft 365 licenses that include Exchange Online Plan 1 or higher.
