Forum Discussion
03 Access output to Excel truncates data
Hi Community, We have an Access "Long text" data type field. In the Access report, all the data in the field is displayed. When the data is exported to excel, the field is truncated. What is weir...
You do not say what version of Excel you are using. Excel actually has quite a long limit more like 32,000 to the definition of what can be stored in a cell, however what actually displays in a cell can be less that that for older versions (2003 and older). In more current versions it should be the same. Can you copy and paste the value manually from Access to the Excel result and then see the whole result?
- Hi Maria,
Thank you for your help.
Sorry - you're right I should have included that - they're both 365...
MS Excel for MS 365 MSO (16.01....) 64-bit
MS Access for MS 365 MSO (16.01...) 64-bit
Excel's 32k cell limiit - that's the other oddity as you found too, the cell has plenty of room to hold the data coming from Access.
Yes, we can copy and paste manually form Access to Excel, no problems.
But when this Access form button exports table data to excel , it has truncation.
Perhaps that is where the issue is ? At the form/macro./vb layer?
Best Regards, Donald- Thanks Donald. Can you explain exactly how you are exporting to Excel? Are you opening the report in Print Preview mode and then using the Excel export on the Data section of the ribbon?
- Hi Maria,
I asked the developer and it seems that is how is exported.
This is her reply;
"
Yes, the button on the report forms opens print preview and then click on excel from there. There’s probably a “prettier” way to do this but since I don’t have that knowledge, I went with what worked.
"
Best Regards,
Donald
