Every month, tens of millions of people turn to SharePoint lists to track and manage critical business and team data. Lists enable organizations and teams to store and visualize rows of data to share and collaborate on scenarios like inventory management, status reporting, deal milestones and more. They are easy to use, secure, with high capacity up to 30 million items in a single list.
Today, we’re pleased to announce lists from Excel is now rolled out worldwide to customers in Microsoft 365. This is a new way to create a list, saving you time while putting the data in a location that opens new scenarios.
Let’s dive into the details…
Lists from Excel
To create a list from Excel, you can select a table from the Excel files in the SharePoint site, or from your device. You can change the field type of the column if needed, and all your table data will be copied to the new list.
When you create a list from Microsoft Excel, you map table data to a new list – adjusting column types before you click Create.
A quick step-by-step ‘how to’
From within your SharePoint site, click the upper-right gear icon and select Site contents*
At the top of the Site contents page, Click New > List
Click the From Excel tab
Enter a name for your new list
Click Upload file to select from your local device or pick from files already in Microsoft 365
Update the column type headers; for example, change "Number" to Date and time; choice fields work, too, automatically aggregating unique values.
Click Create to import the Excel table data and create a new SharePoint list
Adjust the SharePoint column types before you import the Excel table data into Microsoft 365.
Your Excel data is now intact; your SharePoint list ready to extend in numerous ways:
Further assign and adjust data types to columns in your list
Enhance visuals by designing list row and column formatting
Use conditional formatting rules to make the list data intuitive and helpful
Set reminders on list items
Build productivity apps with Power Automate (custom flows) and Power Apps (custom forms); your list becomes the foundational data source.
Further refine your list with conditional formatting on rows and columns.
Note: You can analyze SharePoint list items from a view of the list to Excel – to work with the data in a spreadsheet; simply click Export to Excel. Note: Excel creates an Excel table with a one-way data connection based on a web query file. To bring a fresh copy of the SharePoint list to Excel, select Refresh All on the Data tab from within Excel. Changes made to the Excel table will not be sent to the SharePoint list. Learn more how to export to Excel from SharePoint.
In Summary
It is easier than ever to get started with SharePoint lists – using Excel as shown above or based on existing lists. No matter how you start, it’s then easy to further configure lists by using views, filters, rules and reminders to increase the usefulness of your data – especially as data changes or is missing.
You can further customize lists, too. It is possible to further extend with native integrations leveraging Power Apps and Power Automate. And when your forms and workflows get more complex or pull from multiple sources lean on the Power Platform tools directly available from your list.
Note | We recently announced Microsoft Lists and how it is an evolution of SharePoint lists. For the list from Excel announcement above, we want to emphasize that you will be able to create a list from Microsoft Excel today and in the future when Microsoft Lists begins to roll out and broaden the lists story.
Thanks, Mark Kashman, senior product manager - Microsoft
*Frequently Asked Question
Q: When will I see the new list creation user interface from a team site home page (New > List) drop-down menu?
A: We are planning to include the New > List entry point from a site home page early Summer 2020. Until then, you can accomplish the above actions from the site’s Site Contents page, accessed from the upper-right gear icon menu.
andrewlu copy the items from Excel, In SharePoint edit the list in grid view, click on the Add new item link at the bottom of the list, click in the first column and paste. It's a bit hit & miss; you might need to click in the second column then back in the first column and paste to make it work. The items will be pasted in, then exit grid view.
Rob Los Gallardos Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
Arup_roych in SharePoint you don't have tabs in the way Excel does, but you just create 2 views and can then access each ofd them from the dropdown at the top right of the list.
Rob Los Gallardos Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
Hi - I am developing our team SharePoint internal portal. Note - our team handles only Major Incident or Special Severity incident. Therefore, ticket volume is very less - but each individual ticket is very crucial with respect to problem management. Moreover, management needs a both open & close ticket summary.
I am looking for a support -- that if one excel or list is created with fields like Account , Issue Details, Reported Date & Time & Resolution Date & time. Can I create a view of this list in two separate tab 1) Open Tickets 2) Past Tickets. If so , then how ?
A support on this is highly appreciated!! I am new to SharePoint . since when , I started working on SharePoint - I found it has lot of features.
For those asking for a sync funtion below is a worksheet that does somthing similar. It does have quite a few things it will not do like being able to choose 2 options for a column or use the rich text portion of multi line text. Once the SharePoint list is make it can then be synced to the excel. This is not a lot of instruction but I hope people will find a use or make it better.
OK, I just saw that the preview shows 12 AM, but the data is actually imported with the correct time. All good.
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When you create a list from Microsoft Excel, you map table data to a new list – adjusting column types before you click Create.
\n
Today, we’re pleased to announce lists from Excel begins roll out to customers in Microsoft 365. This is a new way to create a list, saving you time while putting the data in a location that opens new scenarios. To create a list from Excel, you can select a table from the Excel files in the SharePoint site, or from your device. You can change the field type of the column if needed, and all your table data will be copied to the new list.
","body":"
Every month, tens of millions of people turn to SharePoint lists to track and manage critical business and team data. Lists enable organizations and teams to store and visualize rows of data to share and collaborate on scenarios like inventory management, status reporting, deal milestones and more. They are easy to use, secure, with high capacity up to 30 million items in a single list.
\n
\n
Today, we’re pleased to announce lists from Excel is now rolled out worldwide to customers in Microsoft 365. This is a new way to create a list, saving you time while putting the data in a location that opens new scenarios.
\n
\n
Let’s dive into the details…
\n
\n
Lists from Excel
\n
To create a list from Excel, you can select a table from the Excel files in the SharePoint site, or from your device. You can change the field type of the column if needed, and all your table data will be copied to the new list.
\n
\n
When you create a list from Microsoft Excel, you map table data to a new list – adjusting column types before you click Create.
\n
A quick step-by-step ‘how to’
\n\n
From within your SharePoint site, click the upper-right gear icon and select Site contents*
\n
At the top of the Site contents page, Click New > List
\n
Click the From Excel tab
\n
Enter a name for your new list
\n
Click Upload file to select from your local device or pick from files already in Microsoft 365
\n
Update the column type headers; for example, change \"Number\" to Date and time; choice fields work, too, automatically aggregating unique values.
\n
Click Create to import the Excel table data and create a new SharePoint list
\n\n
Adjust the SharePoint column types before you import the Excel table data into Microsoft 365.
\n
Your Excel data is now intact; your SharePoint list ready to extend in numerous ways:
\n
\n
Further assign and adjust data types to columns in your list
\n
Enhance visuals by designing list row and column formatting
\n
Use conditional formatting rules to make the list data intuitive and helpful
\n
Set reminders on list items
\n
Build productivity apps with Power Automate (custom flows) and Power Apps (custom forms); your list becomes the foundational data source.
\n
\n
Further refine your list with conditional formatting on rows and columns.
\n
Note: You can analyze SharePoint list items from a view of the list to Excel – to work with the data in a spreadsheet; simply click Export to Excel. Note: Excel creates an Excel table with a one-way data connection based on a web query file. To bring a fresh copy of the SharePoint list to Excel, select Refresh All on the Data tab from within Excel. Changes made to the Excel table will not be sent to the SharePoint list. Learn more how to export to Excel from SharePoint.
\n
\n
In Summary
\n
It is easier than ever to get started with SharePoint lists – using Excel as shown above or based on existing lists. No matter how you start, it’s then easy to further configure lists by using views, filters, rules and reminders to increase the usefulness of your data – especially as data changes or is missing.
\n
\n
You can further customize lists, too. It is possible to further extend with native integrations leveraging Power Apps and Power Automate. And when your forms and workflows get more complex or pull from multiple sources lean on the Power Platform tools directly available from your list.
\n
\n
Note | We recently announced Microsoft Lists and how it is an evolution of SharePoint lists. For the list from Excel announcement above, we want to emphasize that you will be able to create a list from Microsoft Excel today and in the future when Microsoft Lists begins to roll out and broaden the lists story.
Thanks, Mark Kashman, senior product manager - Microsoft
\n
\n
*Frequently Asked Question
\n
Q: When will I see the new list creation user interface from a team site home page (New > List) drop-down menu?
\n
A: We are planning to include the New > List entry point from a site home page early Summer 2020. Until then, you can accomplish the above actions from the site’s Site Contents page, accessed from the upper-right gear icon menu.
","body@stringLength":"9576","rawBody":"
Every month, tens of millions of people turn to SharePoint lists to track and manage critical business and team data. Lists enable organizations and teams to store and visualize rows of data to share and collaborate on scenarios like inventory management, status reporting, deal milestones and more. They are easy to use, secure, with high capacity up to 30 million items in a single list.
\n
\n
Today, we’re pleased to announce lists from Excel is now rolled out worldwide to customers in Microsoft 365. This is a new way to create a list, saving you time while putting the data in a location that opens new scenarios.
\n
\n
Let’s dive into the details…
\n
\n
Lists from Excel
\n
To create a list from Excel, you can select a table from the Excel files in the SharePoint site, or from your device. You can change the field type of the column if needed, and all your table data will be copied to the new list.
\n
\n
When you create a list from Microsoft Excel, you map table data to a new list – adjusting column types before you click Create.
\n
A quick step-by-step ‘how to’
\n\n
From within your SharePoint site, click the upper-right gear icon and select Site contents*
\n
At the top of the Site contents page, Click New > List
\n
Click the From Excel tab
\n
Enter a name for your new list
\n
Click Upload file to select from your local device or pick from files already in Microsoft 365
\n
Update the column type headers; for example, change \"Number\" to Date and time; choice fields work, too, automatically aggregating unique values.
\n
Click Create to import the Excel table data and create a new SharePoint list
\n\n
Adjust the SharePoint column types before you import the Excel table data into Microsoft 365.
\n
Your Excel data is now intact; your SharePoint list ready to extend in numerous ways:
\n
\n
Further assign and adjust data types to columns in your list
\n
Enhance visuals by designing list row and column formatting
\n
Use conditional formatting rules to make the list data intuitive and helpful
\n
Set reminders on list items
\n
Build productivity apps with Power Automate (custom flows) and Power Apps (custom forms); your list becomes the foundational data source.
\n
\n
Further refine your list with conditional formatting on rows and columns.
\n
Note: You can analyze SharePoint list items from a view of the list to Excel – to work with the data in a spreadsheet; simply click Export to Excel. Note: Excel creates an Excel table with a one-way data connection based on a web query file. To bring a fresh copy of the SharePoint list to Excel, select Refresh All on the Data tab from within Excel. Changes made to the Excel table will not be sent to the SharePoint list. Learn more how to export to Excel from SharePoint.
\n
\n
In Summary
\n
It is easier than ever to get started with SharePoint lists – using Excel as shown above or based on existing lists. No matter how you start, it’s then easy to further configure lists by using views, filters, rules and reminders to increase the usefulness of your data – especially as data changes or is missing.
\n
\n
You can further customize lists, too. It is possible to further extend with native integrations leveraging Power Apps and Power Automate. And when your forms and workflows get more complex or pull from multiple sources lean on the Power Platform tools directly available from your list.
\n
\n
Note | We recently announced Microsoft Lists and how it is an evolution of SharePoint lists. For the list from Excel announcement above, we want to emphasize that you will be able to create a list from Microsoft Excel today and in the future when Microsoft Lists begins to roll out and broaden the lists story.
Thanks, Mark Kashman, senior product manager - Microsoft
\n
\n
*Frequently Asked Question
\n
Q: When will I see the new list creation user interface from a team site home page (New > List) drop-down menu?
\n
A: We are planning to include the New > List entry point from a site home page early Summer 2020. Until then, you can accomplish the above actions from the site’s Site Contents page, accessed from the upper-right gear icon menu.
When you create a list from Microsoft Excel, you map table data to a new list – adjusting column types before you click Create.
\n
Today, we’re pleased to announce lists from Excel begins roll out to customers in Microsoft 365. This is a new way to create a list, saving you time while putting the data in a location that opens new scenarios. To create a list from Excel, you can select a table from the Excel files in the SharePoint site, or from your device. You can change the field type of the column if needed, and all your table data will be copied to the new list.
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Create a list from Microsoft Excel","moderationData":{"__ref":"ModerationData:moderation_data:3893632"},"body":"
This was helpful, thanks for sharing!
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andrewlu copy the items from Excel, In SharePoint edit the list in grid view, click on the Add new item link at the bottom of the list, click in the first column and paste. It's a bit hit & miss; you might need to click in the second column then back in the first column and paste to make it work. The items will be pasted in, then exit grid view.
Rob Los Gallardos Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
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How to add excel data in exiting Sharepoint Lists?
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Arup_roych in SharePoint you don't have tabs in the way Excel does, but you just create 2 views and can then access each ofd them from the dropdown at the top right of the list.
Rob Los Gallardos Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
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Hi - I am developing our team SharePoint internal portal. Note - our team handles only Major Incident or Special Severity incident. Therefore, ticket volume is very less - but each individual ticket is very crucial with respect to problem management. Moreover, management needs a both open & close ticket summary.
I am looking for a support -- that if one excel or list is created with fields like Account , Issue Details, Reported Date & Time & Resolution Date & time. Can I create a view of this list in two separate tab 1) Open Tickets 2) Past Tickets. If so , then how ?
A support on this is highly appreciated!! I am new to SharePoint . since when , I started working on SharePoint - I found it has lot of features.
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For those asking for a sync funtion below is a worksheet that does somthing similar. It does have quite a few things it will not do like being able to choose 2 options for a column or use the rich text portion of multi line text. Once the SharePoint list is make it can then be synced to the excel. This is not a lot of instruction but I hope people will find a use or make it better.
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SteveHendy , is the list in SharePoint Online (not an on-prem SharePoint server)? If so, it could be a tenant configuration or a licensing issue.
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I created a new list in the Lists App and saved the list in SharePoint and now I see the options I wanted.
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I did this but there is no option for PowerApps forms. How to I get that option?
I need it to look like this.
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OK, I just saw that the preview shows 12 AM, but the data is actually imported with the correct time. All good.
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