A Conversation with Matt Einig on How Rencore Empowers Organizations to Scale Smart
Remember the early pandemic days? One minute you were in the office, the next you were rolling out Microsoft Teams overnight to keep the lights on. It worked — sort of. But it also left behind a trail of Teams sprawl, duplicate files, and abandoned sites that no one dared to delete.
Fast forward to today’s AI boom, and we’re seeing the same pattern emerge — only this time, it’s agent sprawl. Without a governance plan, AI agents, Copilot integrations, and Power Platform apps can quickly spiral into a security, compliance, and productivity nightmare.
Listen to full episode here!
Matt Einig, CEO of Rencore, has seen this movie before. And in his conversation on IAMCP Profiles in Partnership “Scaling Smart: Automated Collaboration and AI Governance,” he shares with hosts Anthony Carrano and Rudy Rodriguez how Microsoft 365 governance, AI governance, and Power Platform governance can stop the chaos before it starts — without slowing innovation.
From SharePoint Consultant to Governance Leader
Matt’s journey started in the early 2000s as a SharePoint consultant. A side project — a static code analysis tool for SharePoint customizations — unexpectedly became a product. That product evolved into Rencore, a SaaS platform hosted on Azure that now helps enterprises govern collaboration, low-code development, and AI environments at scale.
Rencore’s governance framework covers three pillars:
- Collaboration Governance – Microsoft 365, Teams, SharePoint, OneDrive, Viva Engage, Planner
- Power Platform Governance – Power Apps, Power Automate, Power BI, Fabric
- AI Governance – Copilot, Copilot Studio, Azure AI Foundry
The AI Governance Déjà Vu
When Teams adoption exploded during the pandemic, most organizations skipped the planning phase. The result?
- No clear ownership of workspaces
- Uncontrolled external sharing
- Orphaned resources with sensitive data
Now, with AI, the same thing is happening:
- Agents are created without lifecycle management
- Data access grows unchecked over time
- Public exposure risks increase without anyone noticing
Matt calls it agent sprawl — and without Copilot governance and lifecycle management, it’s a ticking compliance and security time bomb.
Case Study: Cleaning Up a 10,000-Employee Collaboration Mess
A global food & beverage company rolled out Teams in a hurry. Within months, they had more Teams than employees, duplicated content across SharePoint, and no visibility into ownership or usage.
Rencore’s phased approach:
- Discovery & Cleanup – Unified inventory across M365 silos; identified unused sites, licenses, and storage waste.
- Policy Implementation – Enforced redundant ownership, naming conventions, and sensitivity labels.
- Provisioning Templates – Standardized project, onboarding, and department templates; restricted access by security group.
- Lifecycle Management – Automated access reviews, cleaned up expired external sharing, and delegated decisions to business owners.
Results:
- Immediate cost savings on licenses and storage
- Reduced clutter and improved security posture
- Sustainable governance framework to prevent future sprawl
Why Early Wins Matter
For both customers and partners, quick, visible wins are the fuel for long-term success.
- In this case, the early ROI was achieved by reducing storage costs and eliminating over-licensing.
- Those wins built trust and momentum for deeper governance initiatives.
Governance Best Practices from Matt Einig
- Start with a plan — even a lightweight one beats chaos.
- Delegate lifecycle decisions to business owners, not just IT.
- Automate wherever possible to reduce manual cleanup.
- Use staging environments for cautious rollouts.
- Measure quick wins to keep stakeholders engaged and motivated.
The ROI of Governance
While it’s hard to tie governance to revenue directly, the measurable benefits are clear:
- Lower licensing and storage costs
- Fewer support tickets
- Stronger security posture
- Higher employee satisfaction through cleaner, more navigable workspaces
Final Thoughts: Governance Is Not Optional
Whether you’re rolling out Microsoft Copilot, building Power Platform apps, or managing a sprawling Microsoft 365 environment, governance is the key to scaling smartly and avoiding chaos.
As Matt puts it, the goal is simple:
“Find quick, visible wins, build momentum, and keep adapting — because the environment will never stop changing.”
Whether you’re a new partner or an established one, the IAMCP community can be your gateway to success. For more insights and inspiration, visit www.IACMP.org and discover how trust and innovation can propel your business forward.
