For nonprofits, every resource counts. Whether managing community programs, donors, or events, a secure cloud platform is crucial. Microsoft Azure provides scalability, flexibility, and robust tools to manage user permissions. This blog will guide you on using Azure's permissions framework, even with limited technical resources.
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more.
Understanding Azure User Privileges and Permissions
Managing user access and permissions ensures that the right individuals have the correct level of access to resources. Here’s a simplified breakdown:
- Roles: Azure uses Role-Based Access Control (RBAC) to assign specific roles to users, such as "Reader" (view-only access) or "Contributor" (edit access).
- Resource Groups: Permissions can be assigned to specific resource groups, allowing you to organize and control access based on projects or departments.
- Least Privilege Principle: Always provide users with the minimum permissions necessary to complete their tasks, enhancing security.
Step-by-Step Guide: Accessing and Managing User Privileges in Azure
1. Sign in to Azure
Begin by logging into your Azure Portal. Ensure you have the necessary administrative privileges to manage users.
2. Navigate to Microsoft Entra ID
Microsoft Entra ID is the hub where you’ll manage users and permissions. In the left-hand menu, click "Microsoft Entra ID."
3. Add or Modify Users
To add a new user:
Select "Users" under "Manage."
Click "New User" and fill in the user details, such as name and email.
Assign an appropriate role (e.g., Reader or Contributor).
To modify an existing user:
Select the user from the list.
Under "Assignments," adjust their roles or permissions as needed.
4. Assign Roles to Resource Groups
Resource groups allow you to structure Azure resources. Assigning roles at this level simplifies permission management for specific projects:
Click on "Resource Groups" in the Azure portal.
Select a resource group and click "Access control (IAM)."
Click "Add role assignment," choose the role, and assign it to a user or group.
5. Review and Audit Access
Regularly review who has access to what. Use Azure’s built-in audit logs to track changes to user roles and permissions.
Final Thoughts
Nonprofits operate on trust, efficiency, and impact, and Azure empowers you to maintain these pillars with its extensive tools and security features. By effectively managing user privileges and permissions, you can ensure your team has the access they need without compromising sensitive data.
Whether you're assigning roles to volunteers or ensuring your board members have secure access to donor information, Azure makes it possible—even for organizations with limited technical expertise.
Start exploring Azure today and unlock the potential for even greater impact in your mission-driven work!
