Welcome to the February edition of What’s new in Microsoft Teams. This month’s updates are all about helping you stay in flow: getting the most useful information to you faster, and reducing a few everyday frictions.
Take custom meeting recap templates: now you can choose from a few different preset formats, or prompt Copilot to shape your AI-generated notes to match your work style. Recaps also now feature visual references, so you can see the images that were shared and get the full context of the conversation.
It’s easier than ever to know the status of external participants in your chats as well. New automatically assigned Trust Indicator badges will label external users as familiar, unfamiliar, guest, verified, or unverified.
Dive in to see what else is rolling out and what you can try next.
Feature categories: (All features listed are generally available unless otherwise noted)
Chat and Collaboration
Select multiple messages to forward
You can now forward multiple messages at once in Microsoft Teams. Choose up to five messages from a chat or channel, and send them together in a single message, preserving both context and order. Whether you're sharing key decisions, project updates, or helpful resources, this streamlined experience makes it easier to keep everyone in the loop.
Grid view for files in Teams search results
Teams now has a preview‑based grid view for search results. This visual layout helps you differentiate files with similar names and more quickly identify the correct item, reducing the need to open files and interrupt the search flow. Simply go to the Files tab and toggle from the “list” to “grid view" icon.
Trust Indicators in Teams show familiarity with external collaborators
Trust Indicators are visual badges next to external users in Teams that help you quickly assess who you’re working with. Group chats and meeting chats that include external users are also marked as “external” to drive clarity and security. These labels include external-familiar, external-unfamiliar, guest, email verified, and unverified, and are automatically assigned based on the user's relationship with your organization. For instance, if a user is from a trusted domain, their label will be marked as “external familiar,” while those outside of known or trusted organizations are labeled “external unfamiliar.” This process helps provide context and enhances security by clearly indicating the nature of external relationships. Learn more about Trust Indicators.
Meetings
Copilot experience in Teams meetings
The Copilot experience in Teams is being unified across chats, channels, and meetings for users with a Microsoft 365 Copilot license, matching the experience in the Microsoft 365 Copilot app. Beyond the updated interface, Copilot in Teams can analyze chat history, meeting transcripts, and calendar content to generate smart recaps, rewrite messages, and surface relevant insights. Whether reviewing a thread or following up after a call, Copilot delivers context-aware summaries and suggestions based on your activity and goals. This experience is now generally available for meetings.
Customizable meeting recap templates
Staying aligned after a meeting shouldn’t mean settling for a one-size-fits-all recap. With our new customizable recap templates, you can shape your AI-generated notes to match exactly how your team works. For teams who prefer their own style, you can design custom templates using a simple free-text prompt: just describe the structure you want—even paste in a format you’ve used before—and your AI notes will instantly adapt. You can also save your custom templates for future reuse, giving every meeting the same level of clarity, consistency, and efficiency. Or you can choose from two ready-made templates: a Speaker Summary that organizes insights by participant, or an Executive Summary that highlights key takeaways at a glance. Available now across all languages that support AI summaries. Learn more here.
Meeting recap summaries now include visual references
AI summaries in meeting recap now include the visuals that shaped the conversation. When a screen is shared during a recorded meeting, key on-screen moments are captured and placed directly alongside the relevant sections of the meeting summary, so you can see the screen as it appeared in the discussion. The notes themselves remain focused on the conversation, but now they’re paired with the visual context that brought those ideas to life. The result is a more intuitive, scannable recap that helps teams quickly reconnect decisions to what was presented, without scrubbing through the recording.
Resizable right & top gallery
Introducing resizable right and top gallery, a new capability that improves layout flexibility, video size, and visibility. This update will put you in control of the size of the right gallery when someone is sharing, spotlighted, or pinned to the stage during a meeting—so you can prioritize what matters most throughout your meetings. You will be able to shape the meeting layout to increase content and video size, show more participants, swap content and video positioning, or find the balance that works best for you.
Custom banner for recording and transcription
Custom in-meeting notifications for recording and transcription in Microsoft Teams allow IT administrators to tailor the message displayed to meeting participants when recording or transcription is enabled, across all Teams supported languages. These in-meeting notifications either inform participants implicitly or request explicit consent, depending on the organization’s meeting policy configuration. Learn more.
Network Strength Indicator in Teams
We’re introducing Network Strength Indicator to give every participant clearer insight into their own meeting experience. When connectivity drops, a notification in your self-view lets you know your network may be the cause, eliminating guesswork and reducing confusion. If network strength is weak, users receive suggestions, like: turn off all video, to help stabilize the connection and keep the conversation on track. In addition, if another attendee is having network issues, you will see a weak connection notification by their name. These simple additions are designed to make meetings more transparent, resilient, and focused on what matters most.
Teams Phone
Queues app shared history of calls and voicemails
Coordinating customer call follow‑ups is easier when service teams have visibility into calls that happen outside shifts or while representatives are unavailable. Now generally available, the Queues app shared history enables teams to access a unified view of all missed, incoming, outgoing calls, and voicemails within a call queue. By consolidating call activity into a shared history, it improves transparency and fosters better collaboration among team members handling customer interactions. This feature reduces duplication of effort and ensures that no customer call is overlooked. Admins can configure access to shared history for all queue members or restrict it to authorized users.
Queues app historical reporting supports 45 days of data
Track calling performance trends over time with extended historical reports in the Queues app. Supervisors and approved viewers can now access up to 45 days of call history reporting data, up from the previous 30‑day limit, to better analyze call volumes and service patterns over time. For example, this extended history helps supervisors make more informed staffing decisions that reduce customer wait times and improve service. By default, reports show 7 days of data, with the option to expand the date range to review up to a month-and-a-half of historical activity.
Operator Connect Co-Branding in Teams Phone
We’re introducing operator co‑branding in Microsoft Teams Phone so customers can see who provides their Operator Connect PSTN connectivity service right where calls happen. When a user makes or receives a 1:1 PSTN call on a number through an Operator Connect partner calling plan, the partner’s logo and name appear on the dial pad and in‑call screens across Teams desktop, web, and mobile experiences—clearly indicating that the call is serviced by your organization's chosen operator. This gives added visibility to IT and end users for who their network carrier is while giving operators the opportunity to represent their brands inside the Teams calling experience. Operator co‑branding is a capability administered by Operator Connect partners. Customers with questions or concerns about how an operator’s brand is displayed should work directly with their Operator Connect partner about the experience.
Microsoft Graph APIs for Teams Administration and Phone enablement
Microsoft Graph APIs for Teams User Configuration, Phone Number Management and Policy Assignment are now generally available. Collectively, these APIs provide a programmatic solution for managing Teams users, policies, and phone numbers. Organizations can use these tools to automate Teams administration and phone enablement at scale. For example, organizations can streamline routine tasks like assigning voice policies to new hires and configuring call settings for frontline teams. These capabilities enable IT admins to integrate Teams administration into existing enterprise workflows, thereby streamlining onboarding processes and ensuring predictable, compliant configurations across extensive and distributed setups.
Workplace: Teams Rooms
For recent Teams Rooms feature releases, please see the January 2026/ISE Blog
Fundamentals and Security
Automatic synchronization with device time zone, no client restart required
Microsoft Teams is enhancing its user experience by introducing a feature that automatically applies a new time zone without the need to restart the client. This improvement ensures that the time zone in Teams always matches the OS time zone, providing a seamless and accurate time display when traveling across time zones. Users can view the currently used time zone in Teams General Settings.
Admins can easily discover and enable Apps that meet their organization’s trust standard
This update adds a new Teams Admin Center capability that lets IT admins evaluate app trust using standardized compliance and security criteria. It surfaces trust signals and required documentation in one place, giving admins a faster, more consistent process to determine whether apps meet organizational requirements.
New VDI solution for Teams optimization in Amazon WorkSpaces
The New VDI solution for Teams introduces multimedia offloading and an optimization solution for Microsoft Teams when running in Amazon WorkSpaces (Personal and Pooled). Users of the WorkSpaces Client for Windows can enjoy a high-definition experience in virtual desktops, where audio/video/screensharing are offloaded to the user's device and processed by the SlimCore media engine. This entry applies to WorkSpaces only. AppStream, a separate application streaming service, is not supported. For more information, see the VDI solution for Teams optimization in Amazon WorkSpaces blog.
Certified for Teams Devices
Lenovo ThinkSmart Tiny Kit
Lenovo’s ThinkSmart Tiny Kit delivers a compact, powerful, and ready‑to‑deploy Microsoft Teams Rooms solution designed to elevate any meeting space with seamless, professional collaboration. It combines enterprise‑grade performance, intuitive controls, and a clutter‑free footprint to transform conference rooms into efficient, modern communication hubs. Learn more.
Lenovo ThinkSmart One Pro with ThinkSmart or IP Controller
Smart sound. Sharp vision. Designed for conversations that matter. ThinkSmart One Pro is an all-in-one video conferencing bar that brings built-in compute, smart camera tech, and AI-powered audio to small meeting rooms. With autoframing, noise suppression, and eight beamforming microphones, it delivers sharp video and clear, room-filling sound, making it easy for conversations to stay focused and natural. Its sleek, wall-mountable design makes setup simple, while ThinkSmart Manager gives IT teams full remote visibility and control. ThinkSmart One Pro is easy to deploy, manage, and scale across rooms for consistent, high-quality collaboration.
Lenovo Wired VoIP Headset 5000
Experience clarity with the Lenovo Wired VoIP Headset 5000—made for modern professionals who demand reliable performance. Certified by Microsoft Teams and engineered for intuitive plug-and-play via USB-C or USB-A, this sleek, lightweight headset adapts instantly to any setup. Whether you’re commuting or anchored at your desk, AI-powered audio by LADM allows you to be heard clearly. Learn more.
Biamp Vidi 280
With intelligent auto-framing, the Biamp Vidi 280 is designed for medium to large conference rooms. It dynamically switches between its wide and ultra-wide angle lens with 16x digital zoom to keep all participants in the conversation. Installation is fast, mounting options are flexible, and deployment is effortless—whether for a single medium-sized room or hundreds of large meeting spaces. Learn more.
Biamp Vidi Content Cam 250
The Vidi Content Cam 250 is designed to simplify content sharing in Teams meetings. Remote participants get an unobstructed view of the whiteboard, so they can follow every note, sketch, and diagram as if they were in the room. Designed as a complete solution in one box, it includes flexible mounting options for walls or ceilings, adapts to any room layout, and supports the maximum Teams whiteboard capacity. Setup is quick, reliable, and built for the realities of modern collaboration. Learn more.
Biamp All-in-One Video Bar Parlé VBC 2800 and Parlé VBC 2800 Teams Rooms system
The Parlé VBC 2800 is an all-in-one conferencing bar designed to deliver exceptional audio and video performance in medium-to-large meeting rooms. Combining Beamtracking microphones, dual 4K ePTZ cameras, AI-driven noise reduction, and automated room tuning, it brings professional-grade clarity and remote meeting equity to every space.
The Parlé™ VBC 2800 Video Conferencing Bar combines the latest in Biamp Audio Intelligence with advanced 4K Video Intelligence to deliver exceptional Microsoft Teams experiences in small to medium-sized meeting rooms. Paired with the Biamp UCC + Controller, its modular design offers flexible mounting options — on the wall or a credenza — with minimal cabling to keep your space clean and professional. It also features Biamp Launch™, an automated tuning system that adapts audio performance to each unique conferencing environment.
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