Sensitivity labels from Microsoft Purview Information Protection offer highly effective controls to limit access to sensitive files and to prevent users from taking inappropriate actions such as printing a document, while still allowing unhindered collaboration. However, it’s still possible for users to take pictures of sensitive information on their screen or of a presentation being shared either online or in-person, and some forms of screen-shotting cannot be blocked with existing technology. This loophole presents an easy way to bypass protections that sensitivity labels enforce on a document.
We’re excited to announce dynamic watermarking, a new feature for sensitivity labels in Word, Excel, and PowerPoint, which will both deter users from leaking sensitive information and attribute leaks if they do occur. This feature is rolling out to a public preview, with full general availability planned for later in 2024.
When an admin enables the dynamic watermarking setting for a protected sensitivity label, files with that sensitivity label will render with dynamic watermarks when opened in Word, Excel, and PowerPoint.
Figure 1: Example of dynamic watermarking
These dynamic watermarks contain the UPN (email address) associated with the account being used to open the file, allowing for leaks to be tracked back to specific users. Users will be able to view, edit, and collaborate on their files as usual, but the watermarks will always be visible on top of their file content.
All users, except for the file’s owner, will only be able to open the file on Office clients that support dynamic watermarking. When a user attempts to open a file with dynamic watermarks on a version of Office that doesn’t support the feature, they will see an access denied message. Users who don’t have an Office client installed that is capable of dynamic watermarking should use Office for the web to work with watermarked files.
Visit the Microsoft 365 Insiders blog to learn more about the end-user experience.
When setting up a label in the Purview compliance portal, you can select “Use Dynamic Watermarking” when configuring encryption.
Figure 2: When setting up a label in the Purview compliance portal, you can select “Use Dynamic Watermarking” when configuring encryption.
You can also configure dynamic watermarking on a sensitivity label using the Set-Label cmdlet in PowerShell, which includes additional options for configuring the watermarks to contain an admin-defined string. Learn more about configuring sensitivity labels for dynamic watermarking here.
Is there gonna be any special license requirements before this can be enabled in existing policies which offers user to label their files ? Or something more needed on top?
Would this work with a Label that is DKE encrypted ? since this preview testing with a DKE label doesn't work on word online and we are not on the current channel currently.
I have sent a document labeled with dynamic watermarking to an external user (via e-mail and release link). The dynamic watermarking is not displayed. Tested with the locally installed Word and Word Online
Camille_Birch You said no licenses are required, but is that also true for external users that the file has been shared with via link?
Questions
1. Can we share Word or PPTX files with our customers that don't have an Intra account with us and they will see their name watermarked in Word Online or PTTX Online when they authenticate?
2. Will this dynamic watermarking process also work if we have a hyperlink into a custom web app and pass the email or username of the user via the hyperlink to get it watermark?
Hi Camille_Birch, I do have a strange behavior. Applying the label in the desktop app (v 2408) applies the header / footer but see the dynamic Watermark only from time to time, e.g., sometimes it's there and sometimes not. Can you imagine what's wrong in my setup?
Secondly, when I try to open the file in the browser (Edge), I get an Error message saying the document is protected by IRM but was edited by an older version. --> This one is solved; you just need to wait some time till OneDrive and SharePoint Online recognizes it's no longer open, could take up to 15 Minutes.
I'm using Word / Office in Version 2408, that is the version Microsoft is providing in the Current Channel. When looking at an un-encrypted document in the browser and click on File - Info the version seems to be 20240905.5 for Word, 16.0.18103.42303 for Excel and 16.0.18029.40507 for PowerPoint.
Camille_BirchPlease reconsider the use of UPN here. In many organizations, the UPN is not the same as the email address. The email address is the attribute used for working with external partners. Sometimes, the UPN may be a ‘cryptic’ value, consisting of numbers and letters that no one understands or wants to share with others
Will this watermarking feature work when an external partner opens the docs we shared with them using a browser? (ie Word Online, PowerPoint Online?) Will the external partner require a license on our side?
When a user accesses a file with this label applied, by default, their email address is dynamically inserted as a watermark on each page of the file.
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Dynamic watermarking for sensitivity labels in Word, Excel, and 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Deter leakage and attribute leaks of highly sensitive information by configuring dynamic watermarking on protected sensitivity labels.
","body":"
Sensitivity labels from Microsoft Purview Information Protection offer highly effective controls to limit access to sensitive files and to prevent users from taking inappropriate actions such as printing a document, while still allowing unhindered collaboration. However, it’s still possible for users to take pictures of sensitive information on their screen or of a presentation being shared either online or in-person, and some forms of screen-shotting cannot be blocked with existing technology. This loophole presents an easy way to bypass protections that sensitivity labels enforce on a document.
\n
\n
We’re excited to announce dynamic watermarking, a new feature for sensitivity labels in Word, Excel, and PowerPoint, which will both deter users from leaking sensitive information and attribute leaks if they do occur. This feature is rolling out to a public preview, with full general availability planned for later in 2024.
\n
\n
When an admin enables the dynamic watermarking setting for a protected sensitivity label, files with that sensitivity label will render with dynamic watermarks when opened in Word, Excel, and PowerPoint.
\n
\n
Figure 1: Example of dynamic watermarking
\n
\n
These dynamic watermarks contain the UPN (email address) associated with the account being used to open the file, allowing for leaks to be tracked back to specific users. Users will be able to view, edit, and collaborate on their files as usual, but the watermarks will always be visible on top of their file content.
\n
\n
All users, except for the file’s owner, will only be able to open the file on Office clients that support dynamic watermarking. When a user attempts to open a file with dynamic watermarks on a version of Office that doesn’t support the feature, they will see an access denied message. Users who don’t have an Office client installed that is capable of dynamic watermarking should use Office for the web to work with watermarked files.
\n
\n
Visit the Microsoft 365 Insiders blog to learn more about the end-user experience.
\n
\n
When setting up a label in the Purview compliance portal, you can select “Use Dynamic Watermarking” when configuring encryption.
\n
\n
Figure 2: When setting up a label in the Purview compliance portal, you can select “Use Dynamic Watermarking” when configuring encryption.
\n
\n
You can also configure dynamic watermarking on a sensitivity label using the Set-Label cmdlet in PowerShell, which includes additional options for configuring the watermarks to contain an admin-defined string. Learn more about configuring sensitivity labels for dynamic watermarking here.
","body@stringLength":"4362","rawBody":"
Sensitivity labels from Microsoft Purview Information Protection offer highly effective controls to limit access to sensitive files and to prevent users from taking inappropriate actions such as printing a document, while still allowing unhindered collaboration. However, it’s still possible for users to take pictures of sensitive information on their screen or of a presentation being shared either online or in-person, and some forms of screen-shotting cannot be blocked with existing technology. This loophole presents an easy way to bypass protections that sensitivity labels enforce on a document.
\n
\n
We’re excited to announce dynamic watermarking, a new feature for sensitivity labels in Word, Excel, and PowerPoint, which will both deter users from leaking sensitive information and attribute leaks if they do occur. This feature is rolling out to a public preview, with full general availability planned for later in 2024.
\n
\n
When an admin enables the dynamic watermarking setting for a protected sensitivity label, files with that sensitivity label will render with dynamic watermarks when opened in Word, Excel, and PowerPoint.
\n
\n
Figure 1: Example of dynamic watermarking
\n
\n
These dynamic watermarks contain the UPN (email address) associated with the account being used to open the file, allowing for leaks to be tracked back to specific users. Users will be able to view, edit, and collaborate on their files as usual, but the watermarks will always be visible on top of their file content.
\n
\n
All users, except for the file’s owner, will only be able to open the file on Office clients that support dynamic watermarking. When a user attempts to open a file with dynamic watermarks on a version of Office that doesn’t support the feature, they will see an access denied message. Users who don’t have an Office client installed that is capable of dynamic watermarking should use Office for the web to work with watermarked files.
\n
\n
Visit the Microsoft 365 Insiders blog to learn more about the end-user experience.
\n
\n
When setting up a label in the Purview compliance portal, you can select “Use Dynamic Watermarking” when configuring encryption.
\n
\n
Figure 2: When setting up a label in the Purview compliance portal, you can select “Use Dynamic Watermarking” when configuring encryption.
\n
\n
You can also configure dynamic watermarking on a sensitivity label using the Set-Label cmdlet in PowerShell, which includes additional options for configuring the watermarks to contain an admin-defined string. Learn more about configuring sensitivity labels for dynamic watermarking here.
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Deter leakage and attribute leaks of highly sensitive information by configuring dynamic watermarking on protected sensitivity labels.
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Is there gonna be any special license requirements before this can be enabled in existing policies which offers user to label their files ? Or something more needed on top?
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Would this work with a Label that is DKE encrypted ? since this preview testing with a DKE label doesn't work on word online and we are not on the current channel currently.
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I have sent a document labeled with dynamic watermarking to an external user (via e-mail and release link). The dynamic watermarking is not displayed. Tested with the locally installed Word and Word Online
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Camille_Birch You said no licenses are required, but is that also true for external users that the file has been shared with via link?
Questions
1. Can we share Word or PPTX files with our customers that don't have an Intra account with us and they will see their name watermarked in Word Online or PTTX Online when they authenticate?
2. Will this dynamic watermarking process also work if we have a hyperlink into a custom web app and pass the email or username of the user via the hyperlink to get it watermark?
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Hi Camille_Birch, I do have a strange behavior. Applying the label in the desktop app (v 2408) applies the header / footer but see the dynamic Watermark only from time to time, e.g., sometimes it's there and sometimes not. Can you imagine what's wrong in my setup?
Secondly, when I try to open the file in the browser (Edge), I get an Error message saying the document is protected by IRM but was edited by an older version. --> This one is solved; you just need to wait some time till OneDrive and SharePoint Online recognizes it's no longer open, could take up to 15 Minutes.
I'm using Word / Office in Version 2408, that is the version Microsoft is providing in the Current Channel. When looking at an un-encrypted document in the browser and click on File - Info the version seems to be 20240905.5 for Word, 16.0.18103.42303 for Excel and 16.0.18029.40507 for PowerPoint.
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Camille_BirchPlease reconsider the use of UPN here. In many organizations, the UPN is not the same as the email address. The email address is the attribute used for working with external partners. Sometimes, the UPN may be a ‘cryptic’ value, consisting of numbers and letters that no one understands or wants to share with others
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Hi VFX_Pro -- there are no licensing requirements to open a file with dynamic watermarking.
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Hi TobiasAT -- we have updated our documentation to clarify that the UPN is shown, and that this is typically the user's email address.
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Will this watermarking feature work when an external partner opens the docs we shared with them using a browser? (ie Word Online, PowerPoint Online?) Will the external partner require a license on our side?
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I tested this with an account. It's the UserPrincipalName, not the email address.
When a user accesses a file with this label applied, by default, their email address is dynamically inserted as a watermark on each page of the file.
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