Move and copy messages between accounts in Outlook for Mac

(Originally published on May 13, 2021 by Priya Ganta)

 

Hi, Insiders! My name is Priya Ganta and I’m a Program Manager on the Outlook for Mac team. I’m excited to share with you that you can now move and copy messages between accounts in Outlook for Mac.

 

Move and copy messages between accounts

 

We’ve heard from many of you that you want to be able to move an email sent to one of multiple accounts to a folder in a different account. We also know this capability is valuable to those of you who are using a shared mailbox account. For example, you may want to be able to move customer requests or orders after they’ve been addressed or fulfilled into a separate archive account.

 

Ready to give it try?

 

How it works

Move messages between accounts

1. Select the message or messages you want to move, and then either right click the selected messages, or access the context menu from the Messages menu.
2. On the context menu, select Move.

   Move menu

3. If you don't find the folder you want to move your message to in the list that appears, select Choose Folder, and then type the first few letters of the folder name you’re looking for.
4. Click the folder name and click the Move button.

   Search result with Move button selected

Copy a message to folder in another Account

1. Select the message or messages you want to copy.
2. Drag the selected messages to the destination folder in another account.

NOTE: You can also right-click the selected messages and select Move > Copy to Folder. If you don't see the folder you want to copy your message to in the list, type the first few letters of the folder name you’re looking for, select the folder name, and then click the Copy button.

 

Requirements

This feature is available only in New Outlook for Mac. Need to get New Mac Outlook, check this page!

 

Availability

This feature has started rolling out to Beta Channel users running Version 16.49 (Build 21042104) or later.

 

We typically release features over some time to ensure that things are working smoothly. This is true for Insiders as well. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Similarly, sometimes we remove elements to improve them. Though rare, we also reserve the option to pull a feature entirely out of the product.

 

Feedback

We want to hear from you! Please go to Help > Feedback in Outlook to provide your thoughts about this feature.

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