Transforming content management: A look back at SharePoint innovations in 2024
It’s hard to believe that Microsoft 365 Copilot debuted just over a year ago. Since its launch, we’ve reimagined how our SharePoint content platform and workflows can harness Copilot to drive efficiencies and deliver next-generation reasoning and planning capabilities. We've added opportunities for Copilot to help create stunning, impactful sites and accelerate information retrieval and reasoning with agents built in SharePoint, all while maintaining and adhering to your security and governance protocols. The rapid pace of SharePoint innovation over the past year has been remarkable and the engagement and feedback from customers has been incredibly collaborative. As we start the new year we’ve prepared a quick summary of the key AI innovations, enhancements, and new features we have introduced in general availability. You'll also find resources to help you get started making the most of these capabilities in your individual work, team, or organization in 2025. Also, remember to check out MS Learn and MS Support to dive deeper into these features. Automate and streamline critical business processes In 2024, we embraced Copilot to further enhance our content experiences to help boost employee productivity, streamline workflows, and supercharge how knowledge is shared and acted upon. We are working to hone in on the features that enable discovery and optimize content lifecycles in 2025, but let’s look back at 2024.... Agents built in SharePoint general availability One of our most significant releases this year was agents built in SharePoint, which turn SharePoint sites into scoped agents for specific needs, projects, or tasks to enable content discovery and knowledge sharing for better decision-making and productivity. Every SharePoint site will now include a prebuilt agent, or users can create their own customized agents grounded on SharePoint files, folders, or sites. These agents provide instant access to real-time information and insights from your site content in the flow of your work. Whether it is a simple “prompt and response” agent or a more advanced autonomous agent, agents built in SharePoint help transform how work gets done. Learn more about our agents built in SharePoint promotion here Effortlessly build impactful sites We are entering a new era in site creation. With Copilot in SharePoint, you can simply describe your site's needs and goals, and Copilot takes care of the heavy lifting, helping you create impactful, well-designed sites. With SharePoint brand center you now have a centralized branding management application to help ensure all your most critical brand assets are in one place. Copilot in SharePoint for natural language site authoring We want to make it easier and faster for anyone to create beautiful, content rich SharePoint sites. Use Copilot in SharePoint to rewrite text or news posts, get text suggestions, use natural language to create pages, apply branding and theming, change tone, adjust typography and fonts, create grids and layouts, add video and imagery, and use animations and motion. SharePoint brand center launch New in 2024, the SharePoint brand center introduced a central location for your organization’s site owners to manage and create brand assets for Microsoft 365. The new brand center brings together the power of your organization’s asset libraries and your organization's brand assets to create and manage product application of your brand into Microsoft 365 products. Expand AI-powered content management features and experiences We've also continued our efforts to help you enhance, manage, and extend your content with AI- powered content management features and experiences within the SharePoint platform. Autofill columns for managing files and metadata Autofill columns use AI to extract, summarize, generate, or evaluate content from the files uploaded to a SharePoint library. Users can write a simple prompt in natural language, and the system will auto-populate the answer to a newly added column. For example, you can ask “What is the deadline for this project?” or state “Summarize this document in three sentences,” then run the Autofill action, and the column will populate for each file in that library, and all new files added—whether the answer is short text, longform response, numbers, date, choice, hyperlink, or currency. For example, a procurement team could create an autofill column that lists the different vendor names, contacts, or emails. Alternatively, an inventory management team could create autofill columns to help catalog their documents by supplier, reorder dates, units ordered, etc. These columns can then be used to search, filter, drive workflows and compliance, and more. Best of all, no one had to painstakingly fill in the value for each document, autofill does this for you! Digital transformation continues to shape a global workplace where co-workers, partners, and customers are spread across the world. Document translation plays a crucial role in supporting this global marketplace. With the SharePoint platform, we've prioritized innovating document translation through AI. In February, we announced the general availability of document translation to enable instant file translation. Since then, we’ve introduced features to translate at scale and meet the unique translation needs of your business. Simultaneous multiple language document translation SharePoint and OneDrive now support document translation in multiple languages at once. This feature significantly enhances productivity and efficiency by enabling you to trSimultaneous multiple language document translation anslate documents into multiple languages simultaneously. Previously, translations were limited to one language at a time. Choose up to ten languages at a time to help expedite document translation. Custom glossary support availability Every sector, industry, and business has its own specialized terminology so we now provide custom glossary support where you can define your unique words and their translation to handle these specialized terms. Use a custom glossary when translating specialized content. Add approvals to any document library Because document libraries are built on the Microsoft Lists platform, you can now establish simple review and approval business flows. Find this feature in the Automate dropdown menu from the command bar in SharePoint document libraries in Microsoft 365 and move into the Microsoft Teams Approvals app. Once enabled, you'll see the "Approval status" column appear so you can track approvals in SharePoint and connect with the Approvals app in Microsoft Teams. Seeing the need for both flexibility and time to value, we created the simple document processing prebuilt model, which uses Optical Character Recognition (OCR) and deep learning AI. This is a good option if you need to extract key-value pairs, tables, and selection marks from documents—such as barcodes or checkboxes—that aren’t recognized in our other models. Simple document processing serves as a valuable intermediary between prebuilt and custom models, providing maximum flexibility in analyzing your content. In the Models library, you will now see an option for Simple document processing. SharePoint eSignature market expansion Launched in February, Microsoft eSignature offering enables users to request signatures directly from PDFs in SharePoint. Recipients can easily sign a document without it leaving the trusted boundaries of Microsoft 365, ensuring that these valuable signed documents remain secure and compliant. Additionally, users can take advantage of our integrations with Adobe and DocuSign. From within SharePoint, users can initiate signature requests with these third-party providers, and once completed, the signed document is automatically saved back into SharePoint—no more lost invoices or contracts! SharePoint eSignature is available in the US, Canada, the UK, all EU countries, and Australia-Pacific. Our Adobe and DocuSign integrations are available globally. Click here to learn more. Private Preview AI-powered SharePoint Agreements Solution Currently in limited GA, the SharePoint Agreements solution is an AI-powered, end-to-end solution designed to automate and streamline the workflow for managing business critical documents from template to record—right from the Microsoft 365 tools you use each day. The Agreements solution, accessed through a Microsoft Teams app includes standardized native Microsoft Word agreement templates and valuable AI-driven insights to save time, surface insights, and ensure enterprise grade security for your most important high-value content. Features such as automated alerts, deviation analysis, automatic routing and approvals, and AI-based reviews all work to accelerate the document lifecycle workflow while helping to reduce errors with complex tasks. Features such as automated alerts, deviation analysis, automatic routing and approvals, and AI-based reviews all work to accelerate the document lifecycle workflow while helping to reduce errors with complex tasks. Strengthen content governance and enhance data protection Effective content governance has always been crucial for maintaining the integrity, security, and relevance of organizational content. AI’s power to make content more discoverable than ever before amplifies this need. SharePoint Advanced Management has been a critical tool this year for our customers to prepare their content for Copilot. SharePoint Advanced Management capabilities now included within Microsoft 365 Copilot To meet this need, SharePoint Advanced Management capabilities are included in Microsoft 365 Copilot to help provide built-in content governance reports and controls. These reports and controls help identify and mitigate oversharing and content sprawl. Site access review in SharePoint Advanced Management Site access reviews in the SharePoint admin center allow IT administrators to delegate the process of reviewing data access governance reports to site owners of overshared sites. This review process is crucial because: IT administrators can't access file-level or item-level details due to compliance reasons. Site owners are best positioned to review and address oversharing issues for their own sites. Restricted Content Discovery Ensuring that accountable groups or individuals within the organization can access, describe, protect, and control data quality is fundamental to governance. Restricted Content Discovery (RCD), announced in September, started rolling out in public preview in early December. RCD allows you to configure policies to restrict search and Copilot from reasoning over select data sites, leaving the site access unchanged but preventing the site’s content from being surfaced by Copilot or organization-wide search. It can be controlled granularly for both Team and Communication site types. Restricted Access Control Restricted Access Control (RAC) policy insights, available now in SharePoint Advanced Management (SAM), is a powerful tool for enhancing security and governance. RAC policies allow you to restrict access to specific sites and content exclusively to designated user groups. This ensures that only authorized users can access sensitive information, even if individual files or folders have been overshared. Restricted Access Control policy insights enhance RAC by delivering reports of users who have been denied access to one or more sites through RAC policy enforcement. Enterprise Application Insights Understanding how applications interact with your content is as important as understanding how people are accessing content. Enterprise Application Insights, which became available in December, provides detailed reports that help you discover all the SharePoint sites that are allowed access by third-party applications registered in your tenant. It also offers insights into the application's permissions and request counts, enabling you to take further actions to strengthen site security. Data Access Governance for OneDrive Proper file permissions are essential for safeguarding digital assets, preserving confidentiality, and maintaining file integrity. Data access governance, which became available in December, empowers you with the ability to view reports that identify OneDrive sites that contain potentially overshared or sensitive content. You can use these reports to assess and apply appropriate security and compliance policies. Document processing features now included in pay-as-you-go services We are now including access to the following content management capabilities at no charge, for users who have pay-as-you-go services. These features include: Content query Universal annotations Contracts management accelerator Accounts payable accelerator Taxonomy features PDF merge and extract pages We’re excited for the year ahead! As we step into the new year, it’s the perfect time to take a step back and evaluate how we are approaching content management in our organizations. Where are the opportunities to streamline and accelerate processes, surface information more effectively, and uncover deeper insights from data? From automating routine tasks to enhancing search and discovery to foster seamless collaboration, we are committed to advancing how SharePoint empowers you to create, manage, and share content. Our goal is to help you shift your focus from repetitive tasks to high-value, creative work. Let this new year be an opportunity to explore how SharePoint can redefine your approach to content management and set the foundation for lasting success. As the year starts, make a resolution to try the new features released in 2024, using Copilot or with included capacity for many of the services noted above. Join us this month at upcoming SharePoint events Throughout the year, we want to build connections with our Program Managers, Engineers, Designers, and others so we can continue to share learnings and best practices. Here are just a couple of opportunities coming in January and look for more to come later this year as we gear up for our Microsoft MVP Summit and the Microsoft 365 Conference. January 9: Agents in SharePoint AMA | Microsoft Community Hub January 14: Intrazone Podcast covering use cases and learnings using agents in SharePoint January 29: Microsoft SharePoint: From concept to creation to impact + Live AMANew promotional offer for SharePoint Premium
Update: This promotional offer is now extended through June 2025. To kick off the new year, we’re excited to introduce a new SharePoint Premium promotional offer for select pay-as-you-go services available now through June 30, 2024. This is your opportunity to try out SharePoint Premium content processing services (formerly known as Syntex) at no cost.
Syntex creates only Single line text fields for each piece of information.
I have deployed and applied "Structured document processing" model to one of my libraries in SharePoint. I chose two pieces of information to extract: Date (type date) Table, which had 6 columns (with types : text, number, date) The training of the model and the extraction itself seems fine, but after applying the model to the library, all the columns, that Syntex creates in the library for the new content type are "Single lines of text". No number, no date... Is there something I am missing or is this the Syntex situation right now? Similar problem is with longer strings, where I would like the Syntex to grap the whole string, but since he is not able to create Multi line column, he just cuts the string after the character limit is reached. Any advice for how to proceed would be highly appreciated. Thanks!
Date format in SharePoint eSignature
SharePoint eSignature is now available in 28 European countries. Unfortunately, my latest test shows that the date field in a signature uses US format after the document is signed. It does not respect the site collection regional settings. Does someone know from where SharePoint takes the date format or how site owners can change the format? Attached is an example of how it is after the document is signed. It should be at least 8/1/2025 (8 January 2025).
Issues with Microsoft Syntex Document Processing Model: Incomplete Extraction for Multi-Page PDFs
I'm facing several challenges with the Microsoft Syntex document processing model, particularly when dealing with multi-page PDFs and large tables. I'd appreciate any insights or suggestions from fellow users or Microsoft experts who may have encountered similar issues. Below are the specific problems I'm experiencing: Unsupported PDF Formats & Multiple Tables on a Single Page: Some PDFs that I try to process seem to be in unsupported formats. In addition, pages containing multiple tables often result in extraction errors or incomplete data. Has anyone else encountered this with complex table layouts in PDFs, and what approaches have you used to resolve it? Data Extraction from Multi-Page PDFs: When processing PDFs longer than two pages (e.g., six-page PDFs), the model often extracts data correctly from only the first two or three pages. The remaining pages, particularly those with tables spanning multiple pages, are either incomplete or entirely missing. Additionally, large tables (100+ rows) in multi-page PDFs tend to result in inaccurate extraction. Are there any best practices for handling these multi-page table scenarios? Automatic Processing Issues: Sometimes, the Syntex model doesn't process files automatically. I have to manually select the file and click "Classify" to trigger processing. Is this a known issue, or is there something I might be missing in my setup? Model Publishing Delays: After publishing changes to the model, it often takes an extended period (up to 30 minutes or more) for the new model to start processing files. In some cases, the files aren't processed at all. Has anyone experienced similar delays after publishing a model, and what could be causing this? Low Confidence Scores for Multi-Page PDFs: When processing multi-page PDFs with tables, the model returns low confidence scores (below 60%). What steps can I take to improve these accuracy scores, particularly for documents with complex table structures?
Unable to create Free form model in Syntex
Unable to create Free form model in Syntex Hi All, I'm trying to create these 2 models but setup got failed and showing error. These 2 models i'm trying to create I get this error message I already have dataverse environment and database but still it is not allowing me to create.Introducing SharePoint Premium – the future of AI powered content management and experiences
Today we’re introducing SharePoint Premium as we evolve Microsoft Syntex into a new family of advanced content management and experiences for information in SharePoint and Microsoft 365. our advanced content management and experiences platform and our next evolution for Syntex. SharePoint Premium brings AI, automation, and added security to your content experiences, processing, and governance – empowering people, automating workflows at scale, and preparing content for AI and Copilot.Unable to train Syntex Structured Document model
Hi all, I am trying to create and train a Syntex model for the first time in my organization. I am going through the Content Center and, while a model is created when I hit the New Model button, when it goes to start the training process, I get the following error: I have confirmed that there exists an entry for SharePointFormProcessing in a table called Packages in Dataverse. The same thing happens when trying to create a model locally in another site and regardless of whether I'm using a the freeform selection or layout method. Does anyone have an idea what the problem might be?High costs for MS Syntex - although restricted to some sites - maybe open for a short time
Hi everyone, we are experiencing high costs for MS Syntex. We just wanted it to use for some sites - so i restricted it to 2 sites. But i did not see that i need to restrict each service - so some users seem to "use" it. How can i identify these sites and stop them from using any of the services? How can i completely disabled Syntex for our tenant if nothing else works? BR Stephan
