Deletion of an SharePoint website with an adaptive scope
We are using a retention label "Keep forever" which we have published via a retention policy. In this policy, we have established an adaptive scope based on a KQL query which selects a large part (but not all) SharePoint websites in our tenant. Since there are several new sites created every day in our tenant automatically, adding sites manually to a static scope doesn’t make practical sense. This has worked well. Now we ran into the usecase that we would like to delete a number of (old and not used anymore) SharePoint websites. My first idea was to change the KQL statement and add a NOT Operator inside of the statement. This was fine. However, from studying the material on MS learn, this will trigger a 30 Grace Period for these sites that have been removed from the adaptive scope, although they are not part of retention policy anymore (visible by the policy lock up function). I read that there is a way to EXCLUDE sites from a retention policy (which doesn’t trigger the 30 Grace Period), however this option seems only to be available when using static scopes and not adaptive scopes. Does anyone know a way to retain the flexibility provided by the adaptive scope and not be affected by the Grace Period?
"Retain items for a specific Period" Vs "Only Delete items .." inside Retention policies
We have the options to define those 2 retention polices for a SharePoint communication site, First One using "Retain items for a specific Period" :- while the other uses "Only Delete items when they each a certain age" as follow:- so what is the exact differences between the 2 retention policies? where the 2 policies have 7 years as the period and based on the item creation data? any advice, on the differences between the 2? Second question, for the first policy "Retain items for a specific Period", let say we have a document that were created 7 years ago, but it did not get deleted, will this document also get permanently deleted? or the first retention policy only affect delete documents?
