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Bring your own Data to Azure OpenAI: Step-by-Step Guide
Step-by-step guide on How to create ChatGPT deployment using your own data and deploying it to a website to make it available to anyone.
JohnAziz
Feb 19, 2025 Place Educator Developer Blog
55KViews
9likes
58Comments
Automate Event Certificates in 10 Easy Steps
Power up your post-event works in less than 15 minutes! This blog will help you to build an automated flow of creating and sending certificates.
Iftu119
Feb 05, 2025 Place Educator Developer Blog
66KViews
6likes
24Comments
Power Platform University Programme
Microsoft and PMI announce certifications for university students to drive employability
Lee_Stott
Jan 20, 2025 Place Educator Developer Blog
5.6KViews
2likes
4Comments
Embracing Responsible AI: A Comprehensive Guide and Call to Action
In an age where artificial intelligence (AI) is becoming increasingly integrated into our daily lives, the need for responsible AI practices has never been more critical. From healthcare to finance, AI systems influence decisions affecting millions of people. As developers, organizations, and users, we are responsible for ensuring that these technologies are designed, deployed, and evaluated ethically. This blog will delve into the principles of responsible AI, the importance of assessing generative AI applications, and provide a call to action to engage with the Microsoft Learn Module on responsible AI evaluations. What is Responsible AI? Responsible AI encompasses a set of principles and practices aimed at ensuring that AI technologies are developed and used in ways that are ethical, fair, and accountable. Here are the core principles that define responsible AI: Fairness AI systems must be designed to avoid bias and discrimination. This means ensuring that the data used to train these systems is representative and that the algorithms do not favor one group over another. Fairness is crucial in applications like hiring, lending, and law enforcement, where biased AI can lead to significant societal harm. Transparency Transparency involves making AI systems understandable to users and stakeholders. This includes providing clear explanations of how AI models make decisions and what data they use. Transparency builds trust and allows users to challenge or question AI decisions when necessary. Accountability Developers and organizations must be held accountable for the outcomes of their AI systems. This includes establishing clear lines of responsibility for AI decisions and ensuring that there are mechanisms in place to address any negative consequences that arise from AI use. Privacy AI systems often rely on vast amounts of data, raising concerns about user privacy. Responsible AI practices involve implementing robust data protection measures, ensuring compliance with regulations like GDPR, and being transparent about how user data is collected, stored, and used. The Importance of Evaluating Generative AI Applications Generative AI, which includes technologies that can create text, images, music, and more, presents unique challenges and opportunities. Evaluating these applications is essential for several reasons: Quality Assessment Evaluating the output quality of generative AI applications is crucial to ensure that they meet user expectations and ethical standards. Poor-quality outputs can lead to misinformation, misrepresentation, and a loss of trust in AI technologies. Custom Evaluators Learning to create and use custom evaluators allows developers to tailor assessments to specific applications and contexts. This flexibility is vital in ensuring that the evaluation process aligns with the intended use of the AI system. Synthetic Datasets Generative AI can be used to create synthetic datasets, which can help in training AI models while addressing privacy concerns and data scarcity. Evaluating these synthetic datasets is essential to ensure they are representative and do not introduce bias. Call to Action: Engage with the Microsoft Learn Module To deepen your understanding of responsible AI and enhance your skills in evaluating generative AI applications, I encourage you to explore the Microsoft Learn Module available at this link. What You Will Learn: Concepts and Methodologies: The module covers essential frameworks for evaluating generative AI, including best practices and methodologies that can be applied across various domains. Hands-On Exercises: Engage in practical, code-first exercises that simulate real-world scenarios. These exercises will help you apply the concepts learned tangibly, reinforcing your understanding. Prerequisites: An Azure subscription (you can create one for free). Basic familiarity with Azure and Python programming. Tools like Docker and Visual Studio Code for local development. Why This Matters By participating in this module, you are not just enhancing your skills; you are contributing to a broader movement towards responsible AI. As AI technologies continue to evolve, the demand for professionals who understand and prioritize ethical considerations will only grow. Your engagement in this learning journey can help shape the future of AI, ensuring it serves humanity positively and equitably. Conclusion As we navigate the complexities of AI technology, we must prioritize responsible AI practices. By engaging with educational resources like the Microsoft Learn Module on responsible AI evaluations, we can equip ourselves with the knowledge and skills necessary to create AI systems that are not only innovative but also ethical and responsible. Join the movement towards responsible AI today! Take the first step by exploring the Microsoft Learn Module and become an advocate for ethical AI practices in your community and beyond. Together, we can ensure that AI serves as a force for good in our society. References Evaluate generative AI applications https://learn.microsoft.com/en-us/training/paths/evaluate-generative-ai-apps/?wt.mc_id=studentamb_263805 Azure Subscription for Students https://azure.microsoft.com/en-us/free/students/?wt.mc_id=studentamb_263805 Visual Studio Code https://code.visualstudio.com/?wt.mc_id=studentamb_263805
Sharda_Kaur
Dec 11, 2024 Place Educator Developer Blog
526Views
0likes
0Comments
Create a responsive menu navigation bar in Canvas Power Apps using Gallery control
In this blog post I will show how to use two Gallery control in one screen and how to create responsive menu navigation bar in Canvas Power Apps using Gallery control and Collection, which you can use to navigate to different screens in your application.
RachelIrabor
Oct 16, 2024 Place Educator Developer Blog
43KViews
2likes
5Comments
Differences between PowerApps Portals and Power Pages
Ever wondered what are the differences between PowerApps Portals and Power Pages? Let's dive briefly into these!
Someleze_Diko
Aug 01, 2024 Place Educator Developer Blog
77KViews
5likes
8Comments
Simulation game designed to train students to handle a bankruptcy case using Power Platform
Technology is transforming the education sector, increasingly helping teachers around the world to provide better, more interactive learning experiences. Dutch institution Avans Applied Science University is a prime example. Here, a law teacher (with no technical background) has recently created a simulation game designed to train students to handle a bankruptcy case as it would happen in real life. Built using Microsoft Power Platform, the game takes students through various steps of the case. All with the help of a chatbot created using Power Virtual Agents, which interacts with students and asks them legal questions.
Lee_Stott
Jul 24, 2024 Place Educator Developer Blog
1.8KViews
1like
1Comment
How to Populate SharePoint List with Files from SharePoint Document Library using Power Automate
Microsoft SharePoint Online is a platform for document management, information sharing, internal collaboration and more that is a part of the Microsoft 365 family of apps. In this blog post, I will show you how to create a document library and list in SharePoint for an Employee Record and how to populate the data from an Excel sheet in SharePoint Document Library using a Power Automate Flow. This process eliminates the process of entering the data from the Excel sheet manually into the SharePoint list. It enables us to easily automate all the data in the Excel sheet into our SharePoint list. Use Case: Track Employee Data Record Here we will work on a scenario to help better understand the process. The HJK company has started making changes to the way they work and one of those things is moving their employee's data from an Excel sheet where it is stored to a SharePoint list. This can be done manually but they will prefer a process where the moving of the data can be achieved easily. In the Excel sheet these are the data types of the columns in the table. Column Data Type EEID Text Job Title Text Department Text Business Unit Text Gender Text Ethnicity Text Age Number Hire Date Date Annual Salary Currency Country Text City Text Exit Date Date Disclaimer: This is not an actual company but a scenario created to show you how the populating process works with SharePoint and Power Automate. The Excel sheet used in this blog post is a free sample data gotten online. Note: Make sure the Data in your Excel sheet is in a table format. I will walk you through the process Create the SharePoint Document Library. Upload the Excel file to the SharePoint Document Library Create the SharePoint List for the employee's data. Create the Instant cloud flow to populate the SharePoint list Create a SharePoint Document Library In this step, we will be working on creating the document library where the Excel sheet that contains the Company's employee information will be uploaded. Login into Microsoft 365. At the left hand side, click on the App Launcher. 2. From the App launcher we will be clicking on SharePoint. From this process we can easily access SharePoint Online. From the list of application shown, click on SharePoint. 3. I already created my SharePoint site so lets go ahead and create our SharePoint Document Library. Click on +New. 4. After clicking on Document library from the drop-down, this gives us an opportunity to create a New SharePoint document library. So on the right hand side, on Name, give the document library a name (a name that you can easily identify and understand). Here I will be using Employee_Record. Next, click on Create. Upload the Excel Sheet to the Document Library In this step, we would be uploading the excel sheet to the SharePoint Document Library. With this process it will make it easier for us to populate the SharePoint list with the data in the Excel sheet easily using power Automate. Follow these steps: 1. At the top of the screen close to the name of the document library click on Upload. After clicking on Upload, we have a drop-down of names to select from which is Files, Folder and Template. Here we will be click on Files. 2. Next, click on the file you need uploaded. Here I will be clicking on the Excel file named Excel Record Sample Data. Next click on Open. From the second screenshot below you can see our excel sheet Employee record sample data has been uploaded to our document library. Create the SharePoint List In this step, we will work on creating the SharePoint list which will be the new place were will be keeping track of the employee's record data in the company. 1. Let's go ahead and create the Employee SharePoint list. At this step we have already created the SharePoint document library, in order to leave the SharePoint document library click on the name of the SharePoint Site, here the name of SharePoint site is Communication site. 2. Now let's create the SharePoint list by clicking on +New at the left-hand side of our screen. 3. After clicking on + New, it shows a drop-down that shows List, Document Library, Page, Space, News post, News link, App. Here we will be clicking on List. 4. Click on Blank list. We have different options here to create our SharePoint list which can either use a blank list, from an already existing list or from an Excel sheet. Our data is an Excel file and we might think of going for this option but it most advisable to create the list from blank. 5. After clicking on the Blank list option for the SharePoint list, now we need to give the list a name and description which is optional. Here on Name I am naming my list as Employee Sample Data to make it easier for me to identify what the SharePoint is for. Click on Create. 6. We will adding the columns shown in the Excel sheet to the list. The first column we will be creating here is EEID which the data type is a single line of text. Click on +Add Column, select Text as the data type and this is a Single line of text. Click on Next. 7. On Name, give your column a name. Here I will be using EEID. Click on Save Note: None of this columns created here are required columns, so take notice of this when creating your column. When creating a column the field for Description is optional. 8. From the screenshot above you can notice the column named Title, this is a default column that is created with the SharePoint list and would not be needed. In this step, will be the hiding the Title Column. Click on drop-down beside Title. Click on Column settings. Click on Show/hide column.On click on Title and then click on Apply. 8. Let’s add the next column to the SharePoint list. Click on +Add Column.Select Text. Click on Next. Give the column a name here on Name I will be giving my Column Job Title. Click on Save. Next, add the remaining columns to the SharePoint List with their specific data types. Column Data Type EEID Single line of text Job Title Single line of text Department Single line of text Business Unit Single line of text Gender Single line of text Ethnicity Single line of text Age Number Hire Date Date Annual Salary Currency Country Single line of the text City Single line of text Exit Date Date Populate the SharePoint List using Power Automate In this step, we will be working on creating the flow that will be used to auto populate the SharePoint list with the data from the Excel sheet. 1. Login Power Automate 2. On the Home screen at the left-side of your screen. Click on Create. Here we will creating an Instant cloud flow; this is a type of Power Automate cloud flow that only runs when a button is triggered. Click on Instant cloud flow. 3. Next thing here is to name your flow and select the trigger. Give your flow a name you can easily identify. Here, I will be using Populate Employee Record. From choose how to trigger this flow, select the trigger Manually trigger a flow. Click on Create. 4. Add another action to the flow. Click on +New Step. 5. On choose an operation, search for the action, List rows present in table. Click on the action. 6. In the List rows present in a table action, we have location, document library, file and table. On Location we will be selecting the SharePoint site where our document library is located. On the drop down or search for the name of your SharePoint site and click on it. On Document Library; select the name of the document library you uploaded your Excel sheet. 7. On File; click on the folder icon at the right-hand side. Next, select the file uploaded to the document library. 8. On Table; click on the dropdown and select the Excel table. 9. Add the Apply to each action to the flow. Click on +New step. On choose an operation, search for the action, Apply to each. Click on it. 10. In the Apply to each action, where we have Select an output from previous steps click on the box and go Dynamic content and select value (this is coming from the action List rows present in a table. The screenshot image of this is shown below). 11. Here we will be adding an action inside of the Apply to each. Click on Add an action. On choose an operation, search for the action, Create item and select (The create item action is coming from SharePoint). 12. In the Create item action; on Site Address, click on the dropdown or search for the SharePoint site and select your SharePoint site where your SharePoint list is located. On List name; click on the drop-down and select the name of your SharePoint list. 13. In the Create item action, we have our columns from our SharePoint list listed in the action from the first column EEID to the last column Exit Date. Here, for each columns in the action we will be adding Dynamics contents to them where the Dynamics contents are coming from the action List rows present in a table (which is the data in our excel sheet). On the EEID column in the action, go the Dynamic content and click on the dynamic content EEID. As seen the screenshot image below. Repeat this step for the remaining columns in the action except Title (which we are not using) and Hire date, exit date. 14. For the Hire Date column in the action, while running the flow I ran into an issue in the Hire Date and Exit Date column that addressed that the datetime string must match ISO 8601 format.'. I will be discussing more about this in my newsletter in the following weeks on how I used Copilot to resolve it but here let's go ahead and understand the actions and steps used. For the Hire Date column, before the apply to each action, add the Initialize variable action to the flow. In the initialize variable; on Name give your variable a name and select the Type as a String. Next, add a Set variable action inside of the Apply to each action (this action should come before the Create item action). In the Set variable action; on Name go to your dynamic content and select the variable coming from the initialize variable action. On Value add the expression addDays('1899-12-30',int(items('Apply_to_each')?['Hire Date']),'yyyy-MMM-dd') Now go ahead to the Create item action and on the Hire Date column, go to the dynamic content and select the variable. Repeat this step for Exit Date. 15. So here let's make a few changes to our flow, this step allows the flow to populate more than 150 items to the SharePoint list. Click on the three dots at the right-hand side of the action List row present in a table action. Click on Settings. 16. On the toggle button for Pagination, switch it on and on Threshold enter the value 2000. Click on Done. Save and run the flow. Thank you for reading! Resources How to delete items in a SharePoint list using Power Automate
RachelIrabor
May 24, 2024 Place Educator Developer Blog
26KViews
0likes
1Comment
Transform Your Business Operations with Microsoft PowerApps
We're excited to introduce our latest solution to help you automate and streamline your processes: a new template powered by Microsoft PowerApps and PowerAutomate. A luxury retail company has already seen the benefits and are integrating the template into their everyday operations.
Harshiini_Sridhar
Mar 22, 2024 Place Educator Developer Blog
1.6KViews
0likes
0Comments
Unlocking AI Skills: A Guide for Tech Students, Microsoft UK AI Challenge
The Microsoft UK AI & Copilot Skills Challenge starts February 20, 2024 at 8:00 AM (8:00) GMT and ends on March 31, 2024 at 23:00 PM (11pm) GMT.
Lee_Stott
Mar 02, 2024 Place Educator Developer Blog
3.8KViews
1like
0Comments

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your own Data to Azure OpenAI: Step-by-Step Guide","conversation":{"__ref":"Conversation:conversation:3905212"},"id":"message:3905212","revisionNum":56,"uid":3905212,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:1246227"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" \n Step-by-step guide on How to create ChatGPT deployment using your own data and deploying it to a website to make it available to anyone. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":55256},"postTime":"2023-09-07T00:00:00.055-07:00","lastPublishTime":"2023-09-26T02:42:23.244-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Introduction Overview: Empower Your Tech Entrepreneurship Journey with Microsoft Learn \n Are you ready to embark on an exciting journey into the world of tech entrepreneurship and artificial intelligence? Welcome to this instructional blog, where we will take you through a transformative step-by-step guide. We'll show you how to create a ChatGPT deployment using your own data and deploy it to a website, making it accessible to anyone, regardless of your programming or coding background. \n But that's not all! We have an exclusive call to action for you. \n Join us for the \"Empowering Tech Entrepreneurs: Harnessing a LLM in Power Platform\" live session on November 2, 2023 where you will get to learn more about these amazing Microsoft Services and get answers to all the questions you might have. \n This Microsoft Learn session will provide you with valuable insights and practical knowledge to supercharge your tech entrepreneurship endeavors. Mark your calendar and don't miss this opportunity to accelerate your journey. Register Now! \n No Programming/Coding Background Required! \n We want to emphasize that this guide is designed for everyone, regardless of their technical background. You don't need to be a coding expert to follow along and make the most out of this transformative journey. \n You'll be well on your way to harnessing the power of AI to enhance your tech entrepreneurship endeavors. Don't forget to join us for the Microsoft Learn session on November 2, 2023, to further expand your knowledge and network with fellow tech enthusiasts. \n \n \n Are you ready to embark on this exciting journey? Let's dive in and empower your tech entrepreneurship dreams! \n Let's Get Started \n In this blog, you will go through a step-by-step guide, from creating a ChatGPT deployment using your own data to deploying it to a website and making it available to anyone. \n Technical Architecture \n You will start by creating a resource group inside the Azure Platform. Inside this resource group you will create 3 resources a storage account resource, a cognitive search service, and an Azure OpenAI service. Inside Azure OpenAI service you'll create a gpt-35-turbo deployment, test it in the chat playground, and deploy it to a web app. In addition, We will modify the permissions of the website to allow anyone with a school or work account to access it. \n \n Prerequisites: \n An Azure subscription. \n \n If you don’t already have one, you can sign up for an Azure free account. \n For students, you can use the free Azure for Students offer which doesn’t require a credit card only your school email. \n \n Access to Azure OpenAI in the desired Azure subscription. \n \n \n Azure OpenAI requires registration and is currently only available to approved enterprise customers and partners. See Limited access to Azure OpenAI Service for more information. \n \n \n You can apply for access to Azure OpenAI by completing the form at https://aka.ms/oai/access. \n \n \n Summary of the steps: \n Step 1: Open Azure Portal and Create a new Resource group. \n Step 2: Create an Azure Blob storage resource. \n Step 3: Create an Azure Cognitive Search resource. \n Step 4: Create an Azure OpenAI resource. \n Step 5: Create a ChatGPT deployment. \n Step 6: Bring your own Data to Azure OpenAI. \n Step 7: Deploy to a Website or Power Virtual Agent. \n Step 8: Modify the Website Access using Azure Active Directory. \n \n Step 1: Open Azure Portal and Create a new Resource group \n A resource group is a container that holds related resources for an Azure solution. The resource group can include all the resources for the solution or only those resources that you want to manage as a group. (Learn more: here) \n \n 1. Visit the Azure Portal https://portal.azure.com in your browser and sign in. \n \n Now you are inside the Azure portal! \n \n \n 2. Type resource group in the search bar at the top of the portal page and select Resource groups from the options that appear. \n \n \n 3. Select Create from the toolbar to create a new resource group. \n \n \n 4. Perform the following tasks: \n \n Select your Subscription. \n Enter the Resource group name. It must be a unique value. \n Select the Region you'd like to use. \n Select Review + create followed by Create. \n \n \n \n 5. Wait for the resource group to be created then open it by selecting its name. \n \n \n \n Step 2: Create an Azure Blob storage resource \n Azure Blob Storage helps you create data lakes for your analytics needs, and provides storage to build powerful cloud-native and mobile apps. Optimize costs with tiered storage for your long-term data, and flexibly scale up for high-performance computing and machine learning workloads. (Learn more: here) \n \n You will use it to store the uploaded documents. \n \n 1. Inside your newly created resource group, select Create resources. \n \n \n 2. Type storage account in the search bar of the Marketplace page and select Create Storage account from the options that appear. \n \n \n 3. Perform the following tasks: \n \n Select your Subscription. \n Select the Resource Group you previously created. \n Enter the Storage account name. It must be unique and only letters and numbers are allowed. \n Select the Region you'd like to use. \n Select the Performance tier you'd like to use. The Standard tier will work for you. \n Select the data Redundancy type you'd like to use. The GRS type will work for you. \n Check the Make read access to data available option. \n Select Review followed by Create. \n \n \n \n Now, you have successfully created a storage account that will contain all of your Azure Storage data objects: blobs, files, queues, and tables. (Learn more: here) \n \n Step 3: Create an Azure Cognitive Search resource \n Azure Cognitive Search (formerly known as \"Azure Search\") is a cloud search service that gives developers infrastructure, APIs, and tools for building a rich search experience over private, heterogeneous content in web, mobile, and enterprise applications. (Learn more: here) \n \n You will use it to search the uploaded documents' content as it supports numerical filtering. \n Azure OpenAI models only understand text and thus will not be able to provide us with the indexes. \n \n 1. Inside your resource group, select Create. \n \n \n 2. Type cognitive search in the search bar of the Marketplace page and select Create Azure Cognitive Search from the options that appear. \n \n \n 3. Perform the following tasks: \n \n Select your Subscription. \n Select the Resource Group you previously created. \n Enter the Service name. It must be unique. \n Select the Location you'd like to use. \n Select the Pricing tier you'd like to use. The Standard tier will work for you. \n Select Review + create followed by Create. \n \n \n \n Now, you have successfully created a cognitive search service that will add a full-text search experience to your custom app. (Learn more: here) \n \n Step 4: Create an Azure OpenAI resource \n Azure OpenAI Service provides REST API access to OpenAI's powerful language models including the GPT-4, GPT-35-Turbo, and Embeddings model series. (Learn more: here) \n \n You will use it to create large language models inside it. \n \n 1. Inside your resource group, select Create. \n \n \n 2. Type openai in the search bar of the Marketplace page and select Create Azure OpenAI from the options that appear. \n \n \n 3. Perform the following tasks: \n \n Select your Subscription. \n Select the Resource Group you previously created. \n Select the Region you'd like to use. \n Enter the service Name. It must be unique. \n Select the Pricing tier you'd like to use. The Standard S0 tier will work for you. \n Select Next followed by Next followed by Next followed by Create. \n \n \n \n Now, you have successfully created an Azure OpenAI service that will enable you to create deployments of different machine learning models. (Learn more: here) \n \n Step 5: Create a ChatGPT deployment \n Deployments provide endpoints to the Azure OpenAI base models, or your fine-tuned models, configured with settings to meet your needs, including the content moderation model, version handling, and deployment size. (Learn more: here) \n \n This is the large language model that will generate the chat. \n \n 1. Inside your resource group, select the Azure Open AI resource that you previously created. \n \n \n 2. Select Go to Azure OpenAI Studio to open the studio. \n \n \n 3. Select Create new deployment to go to the deployments tab. \n \n \n 4. Select + Create new deployment to create a new ChatGPT deployment. \n \n \n 5. Perform the following tasks: \n \n Select a Model. gpt-35-turbo is a large language model that can act as our ChatGPT. \n Select the Model version. The only supported version with the bring-your-own-model feature is 0301. \n Enter a Deployment name. Any unique name shall work. \n Select Create. \n \n \n \n Now, you have successfully created a model deployment that will enable you to have a conversation with your own data. (Learn more: here) \n \n Step 6: Bring your own Data to Azure OpenAI \n Now, you need to bring it all together just like Lego pieces that we need to glue together to build our solution. \n \n You are using the previously created resources to configure this feature. \n \n 1. Inside your Deployments tab, select the previously created deployment followed by selecting Open in Playground. (The Playground is a place on Azure OpenAI where you can experiment with different generative models.) \n \n \n 2. Enter any text you want in the Chat session tab to test your deployed model. \n Note: You can see that it doesn't recognize personal information and can only respond to general questions as its knowledge is derived from publically accessible data over the Internet. \n \n \n Now, let's add your own data to make the model more grounded and enable it to respond to specific questions related to the data. \n \n 3. Select Add your data from the Assistant setup tab. \n \n \n 4. Inside the Add your data tab, select + Add a data source. \n \n \n 5. Inside the Data source tab, select Upload files as your data source followed by performing the following tasks: \n \n Select the Azure Blob storage resource that you have previously created. \n Select the Azure Cognitive Search resource that you have previously created. \n Select Turn on CORS to give Azure OpenAI access to your storage account. (Learn more: here) \n Enter the index name that will be used to index the uploaded files. Any name will work. \n Select the acknowledgment that informs you that you will be charged for using the Azure Cognitive Search service. \n Select Next. \n \n \n \n 6. Inside the Upload files tab, upload the document that you want to use as your data source followed by selecting Upload files, then selecting Next. \n \n \n 7. Inside the Data management tab, select the Search type followed by selecting Next. The Simple type will work for you. Note: Semantic search will give you better search results but it has limited availability. (Learn more: here) \n \n \n 8. Inside the Review and finish tab, review all the properties then, select Save and close. \n \n \n Now we have grounded our large language model to overcome the hallucinations it might give whenever it doesn't have a response for our prompt. \n \n Take a look at this example below. (The book is available at Oliver Twist by Charles Dickens - Free Ebook (gutenberg.org)) \n \n \n As you can see the model not only responds to your queries it also gives you a reference to a specific text in the data source you uploaded. \n \n Step 7: Deploy to a Website or Power Virtual Agent \n Azure OpenAI enables you with a click of a button to deploy your grounded large language model to a website or power virtual agent. \n \n You will deploy it to a web app but feel free to try the power virtual agent later. \n \n 1. Inside the Chat playground, select Deploy to followed by selecting A new web app... to create a website that anyone can interact with. \n \n \n 2. Perform the following tasks: \n \n Enter a Name for the website. Note that this will be the website subdomain. \n Select your Subscription. \n Select the Resource Group you previously created. \n Select the Location you'd like to use. \n Select the Pricing plan you'd like to use. The Free F1 tier will work for you. \n Select the acknowledgment that informs you that you will be charged for creating a web app. \n Select Deploy. \n \n \n \n 3. Select Launch web app to open the newly created website in a new tab. \n \n \n 4. Accept the requested permissions and proceed to the web application to test it. \n \n \n Now you have successfully deployed your own ChatGPT using your own data to ground the model and get more reliable responses. \n \n Step 8: Modify the Website Access using Azure Active Directory \n The deployed web app is only available to you and to anyone inside your tenant. If you want to share it with anyone else they won't be able to access it. \n \n You'll modify the access to allow anyone with a school or work account to access it. \n \n 1. Inside your resource group, select App service resource to open the web app properties. \n \n \n 2. Select Authentication to open the authentication settings for the website. \n \n \n 3. Select the link that appears beside the identity provider name to go to the Azure Active Directory settings. \n \n \n 4. Select Authentication to modify the access to the website. \n \n \n 5. Under Supported account types, select Accounts in any organizational directory to make the website available to anyone with a work or school account. \n \n \n \n Congratulations! You can now share the website with anyone and they will be able to access it. \n \n \n Clean Up \n To prevent additional charges that may incur to your account just delete the resource group that you created and it will delete everything inside it. \n \n \n \n Conclusion \n \n Azure OpenAI gives you endless possibilities whether you are an expert in the AI field or have no experience at all, With a few simple clicks you are able to build a large language model, train it on your own data, and deploy it to a website How cool?! \n \n You can apply this to any type of data whether it is medical, legal, or any type of record, and chat with your own data with no hallucinations. \n \n \n You can learn more at: \n \n Develop Generative AI solutions with Azure OpenAI Service - Training | Microsoft Learn \n Introduction to Azure Cognitive Search - Training | Microsoft Learn \n Create an Azure Storage account - Training | Microsoft Learn \n \n \n Join us live on November the 2nd, 2023 to learn more about Empowering Tech Entrepreneurs: Harnessing a LLM in Power Platform Register for this event! \n 2 November, 2023 | 3:30 PM - 4:30 PM GMT \n Learn about the new capabilities of Azure Machine Learning Registry that enables you to deploy Large Language Models like GPT and many more, and integrate it with Power Platform John Aziz, a Gold Microsoft Learn Student Ambassador from Egypt, and Lee Stott Principal Cloud Advocate Manager. \n In this session, you'll learn about Large Language Models and the steps you need to perform to deploy them to Azure Machine Learning, discover how to set up an Azure Machine Learning Workspace, deploy the machine learning model, learn about Power Apps and Power Automate, and integrate the deployed model with Power Apps. Follow along as we provide clear instructions, and make the process accessible to both beginners and experienced tech enthusiasts. \n By the end, you'll have a fully functional application capable of generating text and creative writing ideas. Connect with John and Lee on Twitter and LinkedIn to explore more Microsoft tools and cool tech solutions. \n \n \n \n Do you want to become an entrepreneur and harness the power of AI in building your startup? \n Join Microsoft Founders Hub for a chance to earn up to $2,500 of OpenAI credits and $1,000 of Azure credits to build your startup! \n \n Found this useful? Share it with others and follow me to get updates on: \n \n Twitter (twitter.com/john00isaac) \n LinkedIn (linkedin.com/in/john0isaac) \n \n \n Feel free to share your comments and/or inquiries in the comment section below.. See you in future demos! \n \n 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Event Certificates in 10 Easy Steps","conversation":{"__ref":"Conversation:conversation:2742405"},"id":"message:2742405","revisionNum":8,"uid":2742405,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:822680"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" \n \n Power up your post-event works in less than 15 minutes! This blog will help you to build an automated flow of creating and sending certificates. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":65845},"postTime":"2021-09-13T13:27:49.492-07:00","lastPublishTime":"2021-09-13T13:27:49.492-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Hi ! I am Mohammad Iftekher Ebne Jalal and you can call me Iftu. Currently, I am a Beta Microsoft Learn Student Ambassador. I have the vision to making technology easy and accessible for everyone and Microsoft Power Platform is also eyeing a similar goal. \n \n If you are an educator or run a student club or community, you are probably familiar with the painstaking work of creating hundreds and thousands of certificates for the participants. How do you do this? By super complicated scripts or rather manually copy-pasting again and again? Well, say no to both coding and repetitive works. Microsoft Power Automate is here to turn this tedious task into a mere cakewalk. I will show you the way of creating and sending certificates without a single line of code. \n \n Who is this for \n \n Educator \n Community Leaders \n Student Clubs \n \n Prerequisites \n \n Onedrive for Business \n Outlook email \n \n Now, let's get started. \n Step 0: Create Form & Edit Certificate Template \n \n \n Create a Microsoft form \nAt first, we need to create a form to trigger (i.e. initiate the task) the flow. As submission of the flow will ultimately result in creating and sending certificates, it is recommended to use the form as attendance or feedback or quiz submission type form which will be shared at the end of the event. For this tutorial, we will ask the name with the question title as “Name” and email address as “Email Address”. You can rename it in whatever way you like, after being used to this flow. Please note that the name participants enter via the form will be pasted on the certificate template and it will be sent to the email address they share. \n Prepare the Certificate Download the template certificate created or provided by the organization. Open it with MS Word and activate the developer option. Make necessary changes. We will be keeping Name as a single entity (Not First Name and Last Name format usually found in the templates) to make things simple. \n \n \n \n To make a placeholder, we need to select the text “Name” and go to Developer Tab. Select “Plain Text Content Control” \n \n \n \n Now select Properties and give it a simple title as “name” . \n \n \n \n Save it as a .docx file and upload it on your Onedrive for Business. \n \n 3. Create Repository \n Generate a folder on your Onedrive for Business and name it as “Certificates”. We will be storing our files there. \n \n You are now ready for action! \n \n Step 1: Preparing the Trigger \n \n A. From the left menu, select Create > Automated Cloud Flow. \n \n \n \n B. Give it a suitable title in the Flow Name section. I kept the name “MLSA Event Certificates”. \n \n C. Now it’s important to select a suitable trigger. So, search with “When a new response is submitted”. \n \n \n Congratulations! \n Now you will be landing on the flow editor page. The landing page looks like this : \n \n \n \n D. From the Form Id dropdown menu, select the form you created Step 0.1. \n \n Now we are done with activating our trigger. \n Step 2: Collecting Response \n A. Click the New Step button and search for “Get response details”. Click on the relevant result. \n \n \n \n B. Now you will find two slots available. In the Form Id, select the form you created in Step 0.1. For Response Id, select Response Id from dynamic content. \n \n \n \n Step 3 : Putting Name in the certificate \n A. Select New Step and search for “Populate a Microsoft word template”. Select the preferred result. \n \n \n \n B. Now fill up the appeared slots as : \n \n Location > Onedrive for Business Document Library > OneDrive File > Browse “Event Certificate Template.docx\" \n \n \n \n There will be a 4th slot appearing as “name” (according to the Placeholder we added in Step 0.2) . Add dynamic content as Name from the “Get Response Details” bracket. \n \n \n \n Step 4: Save the Word File \n A. Select New Step and search for Create file. Select the preferred result of Onedrive for Business. \n \n \n \n B. Now populate the fields with relevant values : \n \n Folder Path > Certificates (Created in Step 03) File Name > Select dynamic Content Name and add text as Cert.docx File Content > Microsoft Word Document (dynamic content). \n \n \n \n Step 5: Word to PDF Conversion \n A. Click on New Step and search for “Convert File” and select the preferred result of Onedrive for Business. \n \n \n \n B. Select file as Id and leave the target type as pdf \n \n \n Step 6: Save the PDF file \n A. As we did in Step 4, again search for Create file and select it. \n \n \n \n B. Now fill the slots with the proper directory shared in the steps above and the dynamic content that matches with the questions from the Convert File bracket. \n \n \n \n Step 7: Collect Mail Address for sending the PDF \n Exactly similar to step 2, click the New Step button and search for “Get response details”. Click on the result. You will find two slots available. In the Form Id, select the form you created in Step 0.1 and for Response Id, select Response Id from dynamic content. \n Step 8: Send an E-Mail with the Certificate \n (If you don't want to automate sending certificates, you can skip this step and save the flow) \n Well, this step is a bit complicated. So stay with me! \n \n A. Click on New Step and select Control. \n \n \n \n B. Now, select Condition. \n \n \n \n C. In the slot for Choose a Value, select “Email Address” dynamic content, then select “is not equal to” and then write “anonymous” in the comparison box. \n \n \n \n D. Within “If Yes” block, click on “ Add an Action” \n \n \n E. Search for “Send an Email” and select the V2 as shared in the screenshot. \n \n \n \n F. The field for Email will appear. In the To section, add dynamic content as “Email Address” under the \"Get response details 2\" bracket. \n \n \n \n G. Curate the mail body and then add your email address in the From section. \n \n H. And now we need to add the attachments carefully. Do the following tasks : \n Attachment Name > We need to add the name of the file as dynamic content. You may need to scroll down a little and then select Name under Create File 2 bracket. \n \n \n \n Now for the Attachment Content, you will need to scroll down a bit more and from the Convert File bracket, select “File content” \n \n \n \n Step 9: Test and Debug \n Now as you are done with creating the flow, save it and manually enter some test results in the forms and see if everything is okay. If there’s any problem, check the run history and debug the issues. You can match your flow with this video clip of mine. Please note that the video clip has got some edits in the titles, otherwise you will see the entire flow as described in this blog. \n \n Congratulations! \n Leave your task on power automate and make sure you take a good night of sleep after a hectic day of your event. \n \n \n Note : This flow has been submitted as a template. If it gets published, I will be quick to update this post with the links. \n \n If you want to learn more and create your own flows, Microsoft Learn has got you covered. Check out these resources : \n \n Introduction to Power Automate \n Get started with Power Automate Desktop \n Get started with Power Automate buttons \n \n \n I sincerely appreciate and am thankful to Lee_Stott for providing me the opportunity to advocate for this tool called Power Automate that can significantly make technology accessible to everyone. If you have any idea where you want me to contribute or help, please feel free to reach me on Twitter, we can surely come up with projects that can positively impact people's lives. \n \n 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Platform University Programme","conversation":{"__ref":"Conversation:conversation:3687168"},"id":"message:3687168","revisionNum":10,"uid":3687168,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:210546"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" Microsoft and PMI announce certifications for university students to drive employability \n \n \n ","introduction":"","metrics":{"__typename":"MessageMetrics","views":5616},"postTime":"2022-11-30T06:31:40.306-08:00","lastPublishTime":"2022-11-30T06:48:14.506-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Microsoft and the Project Management Institute (PMI) Power Platform University Hub. The University Hub teaches students how to solve a wide range of business problems with low-code—one of the fastest growing technologies in the job landscape today. \n \n Low-code platforms mean that organizations no longer need to be dependent on professional developer skills for all of their solutions. Gartner® forecasts that by 2025, 70 percent of new enterprise applications will use low-code technologies. 1 \n \n Power Platform University enabling student developers to create business solutions \n \n The Power Platform University Hub provides students with an integrated curriculum focused on the power of using low-code platforms to accelerate digital transformation. Students in the program are granted access to a learning journey that includes more than a dozen courses. Courses span topics like low-code development and analytics tools. Students who successfully complete the curriculum will receive two certifications: a PMI Citizen Developer™ Practitioner Micro-Credential and a PL-100 Microsoft Power Platform App Maker certification. \n Training more students in low-code tools addresses the existing gap that has resulted from a shortage of pro-code developers and the growing need for organizations and companies to be able to create business solutions without relying solely on overstretched IT departments. To date, 28 universities have successfully participated in a pilot program and set more than 1,500 low-code student developers on their path to building applications for their future companies. All students get access to PL-900 Power Platform Fundamentals for FREE. \n \n \n \n “At PMI we are committed to helping equip the next generation of leaders with tools that will enable them to excel in the workforce,” said Sam Sibley, Global Head of Citizen Developer at PMI. “The entire citizen development movement is a catalyst for faster change and is revolutionizing the way we work, as well as the way we are able to create social impact. Which is why we are excited to work with Microsoft to help enable students across the globe with the skills they need to thrive, both in the workplace and when impacting social change.” \n \n \n The Power Platform University Hub helps educational institutions prepare their students to enter the workforce and make their students more attractive to potential employers by offering a self-guided learning journey across both the managerial aspect of accelerating and managing adoption of low-code solutions with best practices in mind, as well as the technical knowledge needed to build apps, data visualizations, chat bots, websites, and automation with low-code efficiently and effectively. These skills are covered through interactive learning paths paired with hands-on labs and evaluated through a rigorous certification process. \n “The Power Platform University Hub provides an excellent training environment with certified courses which leverages Project Management Institute’s citizen development body of knowledge and Microsoft’s Power Platform. This allows non-technical students to create apps, software solutions and even enterprise-grade applications without necessarily having to learn to code,” said Dr. Noel Carroll, Associate Head of Learning and Founder of the Citizen Developer Lab at the University of Galway. “I am extremely passionate about building student confidence in using digital technology and empower them to question, create, experiment, develop, and learn. In this digital world, we need to ensure we are creating an inclusive society and learning environment. Diversity of opinions and experiences are a critical part of digital innovation and therefore empowering students through education is an important enabler for them to play a role in digital transformation across society and business. The Power Platform University Hub supports us to achieve this.” \n Sign up to give your students access to the University Hub \n \n \n \n Drive employability for your students by using the Power Platform University Hub to help them become certified low-code professionals and their future companies, industries, and communities realize the full potential of digital transformation. Sign up today by having a faculty member complete the onboarding form. Once your form submission has been processed, your school’s Microsoft accounts will be given access to the Power Platform University Hub so your students can embark on their low-code learning journeys. \n 1 Gartner, Harness the Disruptive Powers of Low-Code: A Gartner Trend Insight Report, Jason Wong, Kyle Davis, 18 July 2022 \n GARTNER is a registered trademark and service mark of Gartner, Inc. and/or its affiliates in the U.S. and internationally and is used herein with permission. All rights reserved. ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"4881","kudosSumWeight":2,"repliesCount":4,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuM3wyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNjg3MTY4LTQyMjMzNmkyRjk5Q0REQzAyNUExNjE1?revision=10\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuM3wyLjF8b3wyNXxfTlZffDI","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNjg3MTY4LTQyMjM1OWk3M0RFRkQ5NzkwNzRGOUJB?revision=10\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuM3wyLjF8b3wyNXxfTlZffDM","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNjg3MTY4LTQyMjM0NmkzNDIyRjcwRDRFOTAyRDgx?revision=10\"}"}}],"totalCount":3,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"coverImage":null,"coverImageProperties":{"__typename":"CoverImageProperties","style":"STANDARD","titlePosition":"BOTTOM","altText":""}},"Conversation:conversation:4355454":{"__typename":"Conversation","id":"conversation:4355454","topic":{"__typename":"BlogTopicMessage","uid":4355454},"lastPostingActivityTime":"2024-12-11T09:56:27.630-08:00","solved":false},"User:user:2204790":{"__typename":"User","uid":2204790,"login":"Sharda_Kaur","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0yMjA0NzkwLUtxSHFtdA?image-coordinates=315%2C534%2C915%2C1134"},"id":"user:2204790"},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LTNRWTVSMw?revision=2\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LTNRWTVSMw?revision=2","title":"RAI.png","associationType":"COVER","width":800,"height":578,"altText":""},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LUxyTjBTMA?revision=2\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LUxyTjBTMA?revision=2","title":"clipboard_image-1-1733719215025.png","associationType":"BODY","width":1318,"height":587,"altText":""},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LW9IU2RLQg?revision=2\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LW9IU2RLQg?revision=2","title":"clipboard_image-2-1733719215058.png","associationType":"BODY","width":1271,"height":620,"altText":""},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LVRWcXpMaA?revision=2\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MzU1NDU0LVRWcXpMaA?revision=2","title":"clipboard_image-3-1733719215069.png","associationType":"BODY","width":1280,"height":720,"altText":""},"BlogTopicMessage:message:4355454":{"__typename":"BlogTopicMessage","subject":"Embracing Responsible AI: A Comprehensive Guide and Call to Action","conversation":{"__ref":"Conversation:conversation:4355454"},"id":"message:4355454","revisionNum":2,"uid":4355454,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:2204790"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":"","introduction":"","metrics":{"__typename":"MessageMetrics","views":526},"postTime":"2024-12-11T00:00:00.014-08:00","lastPublishTime":"2024-12-11T09:56:27.630-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" In an age where artificial intelligence (AI) is becoming increasingly integrated into our daily lives, the need for responsible AI practices has never been more critical. From healthcare to finance, AI systems influence decisions affecting millions of people. As developers, organizations, and users, we are responsible for ensuring that these technologies are designed, deployed, and evaluated ethically. This blog will delve into the principles of responsible AI, the importance of assessing generative AI applications, and provide a call to action to engage with the Microsoft Learn Module on responsible AI evaluations. \n What is Responsible AI? \n Responsible AI encompasses a set of principles and practices aimed at ensuring that AI technologies are developed and used in ways that are ethical, fair, and accountable. Here are the core principles that define responsible AI: \n \n \n Fairness \n \n AI systems must be designed to avoid bias and discrimination. This means ensuring that the data used to train these systems is representative and that the algorithms do not favor one group over another. Fairness is crucial in applications like hiring, lending, and law enforcement, where biased AI can lead to significant societal harm. \n \n Transparency \n \n Transparency involves making AI systems understandable to users and stakeholders. This includes providing clear explanations of how AI models make decisions and what data they use. Transparency builds trust and allows users to challenge or question AI decisions when necessary. \n \n Accountability \n \n Developers and organizations must be held accountable for the outcomes of their AI systems. This includes establishing clear lines of responsibility for AI decisions and ensuring that there are mechanisms in place to address any negative consequences that arise from AI use. \n \n Privacy \n \n AI systems often rely on vast amounts of data, raising concerns about user privacy. Responsible AI practices involve implementing robust data protection measures, ensuring compliance with regulations like GDPR, and being transparent about how user data is collected, stored, and used. \n The Importance of Evaluating Generative AI Applications \n Generative AI, which includes technologies that can create text, images, music, and more, presents unique challenges and opportunities. Evaluating these applications is essential for several reasons: \n \n Quality Assessment \n \n Evaluating the output quality of generative AI applications is crucial to ensure that they meet user expectations and ethical standards. Poor-quality outputs can lead to misinformation, misrepresentation, and a loss of trust in AI technologies. \n \n Custom Evaluators \n \n Learning to create and use custom evaluators allows developers to tailor assessments to specific applications and contexts. This flexibility is vital in ensuring that the evaluation process aligns with the intended use of the AI system. \n \n Synthetic Datasets \n \n Generative AI can be used to create synthetic datasets, which can help in training AI models while addressing privacy concerns and data scarcity. Evaluating these synthetic datasets is essential to ensure they are representative and do not introduce bias. \n Call to Action: Engage with the Microsoft Learn Module \n To deepen your understanding of responsible AI and enhance your skills in evaluating generative AI applications, I encourage you to explore the Microsoft Learn Module available at this link. \n What You Will Learn: \n \n Concepts and Methodologies: The module covers essential frameworks for evaluating generative AI, including best practices and methodologies that can be applied across various domains. \n Hands-On Exercises: Engage in practical, code-first exercises that simulate real-world scenarios. These exercises will help you apply the concepts learned tangibly, reinforcing your understanding. \n \n Prerequisites: \n \n An Azure subscription (you can create one for free). \n \n \n \n \n \n Basic familiarity with Azure and Python programming. \n Tools like Docker and Visual Studio Code for local development. \n \n \n \n Why This Matters \n By participating in this module, you are not just enhancing your skills; you are contributing to a broader movement towards responsible AI. As AI technologies continue to evolve, the demand for professionals who understand and prioritize ethical considerations will only grow. Your engagement in this learning journey can help shape the future of AI, ensuring it serves humanity positively and equitably. \n \n \n Conclusion \n As we navigate the complexities of AI technology, we must prioritize responsible AI practices. By engaging with educational resources like the Microsoft Learn Module on responsible AI evaluations, we can equip ourselves with the knowledge and skills necessary to create AI systems that are not only innovative but also ethical and responsible. \n Join the movement towards responsible AI today! Take the first step by exploring the Microsoft Learn Module and become an advocate for ethical AI practices in your community and beyond. Together, we can ensure that AI serves as a force for good in our society. \n References \n \n Evaluate generative AI applications \n \n https://learn.microsoft.com/en-us/training/paths/evaluate-generative-ai-apps/?wt.mc_id=studentamb_263805 \n \n Azure Subscription for Students \n \n https://azure.microsoft.com/en-us/free/students/?wt.mc_id=studentamb_263805 \n \n Visual Studio Code \n \n https://code.visualstudio.com/?wt.mc_id=studentamb_263805 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control.PNG","associationType":"BODY","width":1919,"height":913,"altText":null},"BlogTopicMessage:message:3796871":{"__typename":"BlogTopicMessage","subject":"Create a responsive menu navigation bar in Canvas Power Apps using Gallery control","conversation":{"__ref":"Conversation:conversation:3796871"},"id":"message:3796871","revisionNum":56,"uid":3796871,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:1454641"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" In this blog post I will show how to use two Gallery control in one screen and how to create responsive menu navigation bar in Canvas Power Apps using Gallery control and Collection, which you can use to navigate to different screens in your application. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":42818},"postTime":"2023-05-08T00:00:00.122-07:00","lastPublishTime":"2023-05-08T00:00:00.122-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" My name is Rachel Irabor, I am a Microsoft Learn Student Ambassadors, Power Platform and Dynamics 365 CE developer. I love writing blog posts to document my learning. \n \n In this blog post I will show how to use two Gallery control in one screen and how to create responsive menu navigation bar in Canvas Power Apps using Gallery control and Collection, which you can use to navigate to different screens in your application. \n In Power Platform, Gallery controls are used to display a collection of data in a list or grid format. A Gallery control can be used to display a set of records from a data source, such as a SharePoint list, Excel table, or Common Data Service entity. \n \n The Gallery control provides a flexible layout and allows users to interact with the data displayed. It can be used to display images, text, and other data types. Some common properties of a Gallery control in Power Platform include: \n \n Items: This property specifies the collection of data to be displayed in the Gallery control. \n Layout: This property determines the arrangement of items in the Gallery control, such as whether they are displayed in a list or a grid. \n Template: This property specifies the design and layout of each item in the Gallery control. \n OnSelect: This property specifies the action to be taken when a user selects an item in the Gallery control. \n \n By using Gallery controls in Power Platform, users can create dynamic and interactive interfaces for displaying and interacting with data. \n \n Steps by Step Process \n Step 1: \n Login into your Power Apps environment \n Click on Blank app \n \n \n \n \n \n Step 2: \n On Blank canvas apps, click on Create \n \n \n Step 3 \n Name your Application \n Format, select Tablet \n Next click on Create \n \n \n Step 4: \n Click on App at the left side of your screen \n At the left hand side of the screen, go to the properties and find OnStart \n Create a local data source in your application, using collections. \n \n \n \n \n \n \n \n \n ClearCollect(\n colNavigationMenu,\n {\n Row: 1,\n Title: \"Home Screen\",\n Image:Icon.Home,\n ScreenName: 'Home Screen'\n },\n {\n Row: 2,\n Title: \"Profile\",\n Image: Icon.Person,\n ScreenName: 'Profile Screen'\n },\n {\n Row: 3,\n Title: \"My Library\",\n Image: Icon.Notebook,\n ScreenName: 'Library Screen'\n },\n {\n Row: 4,\n Title: \"Available Books\",\n Image: Icon.AddLibrary,\n ScreenName: 'Available Books Screen'\n },\n {\n Row: 5,\n Title: \"FAQ\",\n Image: Icon.Message,\n ScreenName: 'FAQ Screen'\n },\n {\n Row: 6,\n Title: \"Contact us\",\n Image: Icon.Mail,\n ScreenName: 'Contact Us Screen'\n }\n ) \n \n \n \n \n \n \n \n If you notice from the second screen, we have errors for Screen Name which is the name of the screen we want each Icon to Navigate to but first let's add Gallery control to Screen1 \n \n Add a Gallery Control \n Step 6: \n Click on Screen1 at the left hand side of your screen \n \n \n Step 6 \n Click on Insert \n Next, click on Vertical gallery \n \n \n Step 7 \n Change the layout of the Gallery control from Image,title and subtitle to Blank \n \n Click on the Gallery control \n Go to the left hand side of the screen, On layout click on the dropdown and change it from Image, title and subtitle to Blank \n \n \n \n \n \n Step 8 \n On Position, change the X and Y property of the Gallery to 0 and 111 \n On Size, change the Width and Height property of the Gallery to 166 by 654 \n \n \n \n If you noticed the collection we created, it has different names of screens. We need to add more screen to the Apps \n \n Step 9 \n Click on New screen \n Click on Blank Screen \n Rename the Screen from Screen 2 to Home Screen \n \n \n \n \n \n \n \n Repeat Step 9 to add Profile Screen, Library Screen, Available Screen, FAQ Screen and Contact us Screen. You can easily edit the screen on the collection depending on how many screens you have in your Application and also the name of the screen \n \n \n \n Step 10 \n On the Menu Screen or Screen 1. Click on the Gallery control \n On the item property of the Gallery control change it from CustomGallerySample to \n \n \n \n \n \n \n colNavigationMenu \n \n \n \n \n \n \n \n \n Step 11 \n Add a text label control to the Gallery \n \n Click on the edit icon in the Gallery control \n Click on Insert \n Next, select Text label control \n \n \n \n \n \n \n \n \n \n Step 12 \n Go back and change the height and width property of the Gallery control \n \n \n Step 13 \n Add the Home icon to the Gallery control \n Click on insert \n On the search bar, search for Home \n Please ensure home icon is inside the Gallery control as seen in the screenshot below \n \n \n \n \n Step 14 \n Change icon property of the icon from Icon.Home to \n \n \n \n \n \n \n ThisItem.Image \n \n \n \n \n \n \n \n \n Step 15 \n Adjust the Gallery by clicking on the edit icon in the Gallery control \n \n \n \n Step 16 \n Change the font of the icon from blue to black \n \n Click on the icon \n Go to the color property \n Change it from RGBA(0, 18, 107, 1) to black \n \n \n \n \n \n \n \n RGBA(0,0,0,1) \n \n \n \n \n \n \n \n \n Step 17 \n \n Click on the Label control \n Change the Onselect property from false to \n \n \n \n \n \n \n Navigate(ThisItem.ScreenName) \n \n \n \n \n \n \n Next, go the Text property of the Label control \n \n \n \n \n \n \n \n ThisItem.Title \n \n \n \n \n \n \n \n \n \n \n Step 18 \n Adjust the Label control \n \n \n Step 19 \n Add the Hamburger icon to the Menu Bar Screen \n \n Click on Insert \n Search for Hamburger on the search bar \n Click on the Hamburger icon \n Change the X and Y property of the Hamburger icon to 0 \n Change the Width and Height property to 64 and 45 (Check the images below) \n \n \n \n \n Step 20 \n Create a variable in the onselect property of the Hamburger icon \n Click on the Hamburger icon and the Onselect property of the hamburger to \n \n \n \n \n \n \n Set(IsExpand,!IsExpand) \n \n \n \n \n \n \n \n Click on the label control and change the Visibility property of the label control from true to \n \n \n \n \n \n \n \n IsExpand \n \n \n \n \n \n \n \n \n \n \n \n Step 21 \n Change the color property of the Hamburger icon to black see Step \n \n \n Step 22 \n Add a button control to the Gallery \n \n Click on the Gallery \n Click on Insert \n Click on the button control and add it inside the gallery \n Adjust the button to cover the icon and label control in the Gallery \n Clear the text inn the Text property of the button control. Click on the button, at the left hand side search for the text property \n \n \n \n \n \n \n Step 23 \n Hide the Button control \n \n Click on the button control \n Next, on the properties of the button control. Search for the Fill property and change to \n \n \n \n \n \n \n RGBA(0,0,0,0) \n \n \n \n \n \n \n Next, go the HoverFill property of the button control and change to \n \n \n \n \n \n \n Self.Fill \n \n \n \n \n \n \n \n \n Step 24 \n Next, click on the Gallery \n Go to the Template fill property \n \n \n \n \n \n \n If(ThisItem.IsSelected, RGBA(221, 221, 222, 1), RGBA(0, 0, 0, 0)) \n \n \n \n \n \n \n \n Step 25 \n Control the User's experience of the Gallery \n \n Adjust the Width of the Gallery control to \n \n \n \n \n \n \n \n If(IsExpand,214,70) \n \n \n \n \n \n \n \n \n Step 26 \n Click on the button control in the Gallery \n At the left hand side, search for the Onselect property of the buttton and change to \n \n \n \n \n \n \n Navigate(ThisItem.ScreenName) \n \n \n \n \n \n \n \n Click on the icon in the Gallery control and change it to 8 \n \n \n \n \n \n Step 27 \n Adjust the Menu bar gallery \n \n Adjust the template size to 80 \n Adjust the Height of the Gallery control to 654 \n \n \n \n \n Step 28 \n Change the background colour of the Screen \n Click on the screen \n \n Step 29 \n When any of the icons or screens is clicked on its shows the button to change this. Click on the button and change \n Hover Fill Property of the button to \n \n \n \n \n \n \n Self.Fill \n \n \n \n \n \n \n Pressed Fill property to \n \n \n \n \n \n \n RGBA(0,0,0,0) \n \n \n \n \n \n \n \n \n \n Step 30 \n Add the second Gallery to the Screen \n \n Click on Insert and select Vertical Gallery \n Change the Layout of the gallery control to Title, subtitle and body \n \n \n \n \n Step 31 \n \n Change the height property of the Gallery to 588 \n Change the Y property to 177 \n Expand the Gallery control by changing the Width to 1152 \n \n \n \n Step 32 \n Change the X property of the Gallery control to \n \n \n \n \n \n \n Gallery1.Width \n \n \n \n \n \n \n \n \n \n \n Step 33 \n Click on the Gallery control \n Search for the TemplateFill and change to \n \n \n \n \n \n \n Color.WhiteSmoke \n \n \n \n \n \n \n TemplateSize to 138 \n TemplatePadding to 20 \n \n \n \n \n \n Step 34 \n Inside the Gallery control, delete the Separator. Click on it at the left hand side of the screen. Click on the Navigation icon and change the Visibility property from true to \n \n \n \n \n \n \n false \n \n \n \n \n \n \n \n \n \n \n \n Step 35 \n Click on the Gallery control \n At the right hand side, turn off the Show scrollbar \n At the right hand side, turn on Show navigation \n While on the Gallery control, change the BorderColor property of the Gallery control to \n \n \n \n \n \n \n RGBA(0,0,0,0) \n \n \n \n \n \n \n \n \n \n Step 36 \n Connect your data source to the Gallery control \n \n Thank you for reading \n \n Learning resources \n There are several learning references available for Gallery controls in Power Platform. \n \n \n Microsoft Power Apps documentation: The official documentation for Power Apps, which is a part of Power Platform, includes a section on Gallery controls. This documentation provides an overview of Gallery controls and their properties, along with step-by-step instructions for creating and customizing Gallery controls. You can access this documentation at https://docs.microsoft.com/powerapps/maker/canvas-apps/controls/control-gallery-overview. \n \n \n Microsoft Learn: Microsoft Learn is a free online learning platform that offers courses and tutorials on various topics related to Microsoft technologies, including Power Platform. The platform includes several courses and modules on Power Apps and Power Automate, which cover topics such as creating Gallery controls and customizing their design and functionality. You can access Microsoft Learn at https://docs.microsoft.com/learn/. \n \n \n YouTube tutorials: There are several YouTube channels that offer tutorials on Power Platform and Gallery controls. Some popular channels include Shane Young, April Dunnam, Reza Dorrani, and Guy in a Cube. These channels offer step-by-step tutorials on creating and customizing Gallery controls, along with other Power Platform features. You can search for these channels on YouTube or visit their websites for more information. \n \n \n Power Apps community: The Power Apps community is a community where users can ask questions, share ideas, and learn from others about Power Platform. The community includes a section on Samples and Gallery controls, where users can find tips, tricks, and best practices for using and customizing Gallery controls. You can access the Power Apps community at https://pnp.github.io \n \n 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between PowerApps Portals and Power Pages","conversation":{"__ref":"Conversation:conversation:3571229"},"id":"message:3571229","revisionNum":2,"uid":3571229,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:1330442"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" Ever wondered what are the differences between PowerApps Portals and Power Pages? Let's dive briefly into these! \n ","introduction":"","metrics":{"__typename":"MessageMetrics","views":76855},"postTime":"2022-07-12T12:17:28.553-07:00","lastPublishTime":"2022-07-12T12:17:28.553-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" \n With the exciting announcement of Power Pages at Build as the 5 th addition to the Power Platform Products how do we tell the difference between PowerApps Portals (which already exist within PowerApps for external facing websites) and Power Pages, are they the same or different? \n Objectives \n \n Understanding PowerApps Portals (brief overview) \n Understanding Power Pages (brief overview) \n PowerApps Portals vs Power Pages \n PowerApps Portals and Power Pages similarities \n \n \n Understanding PowerApps Portals \n PowerApps Portals are an extension of PowerApps that enables both citizen developers and professional developers to build external facing-websites that allow users their organizations to sign in with a wide variety of identities, create and view data in Microsoft Dataverse, or even browse content anonymously. \n \n Understanding Power Pages \n Microsoft Power Pages is a secure, enterprise-grade, low-code software as a service (SaaS) platform for creating, hosting, and administering modern external-facing business websites. Whether you're a low-code maker or a professional developer, Power Pages enables you to rapidly design, configure, and publish websites that seamlessly work across web browsers and devices. \n \n PowerApps Portal vs Power Pages \n \n PowerApps Portals require you to have the portal creation option enabled for your tenant and have the Global Administrator, Dynamics 365 administrator, or Power Platform administrator role to create a portal (external-facing website) vs Power Pages just require an additional license or sig-up for a 30-day trial to get started with buidling with Power Pages. \n PowerApps Portals require you to have some basic knowledge of HTML, JavaScript, CSS, or Liquid to customize your sites and build a better User Interface/User Experience vs Power Pages that allows you to create low-code/no-code sites that have the knowledge of HTML, JavaScript, CSS or Liquid as optional. \n With PowerApps Portals you must retype the link if you wanted to preview your site on a mobile device vs with Power Pages you must just scan a QR code using your mobile device. \n PowerApps Portals Studio provides limited capabilities of configuring your website to meet your requirements and you must navigate away from the studio to add in other capabilities like identity providers vs Power Pages Design studio everything is centralized and organized in workspaces to enable makers to add capabilities as required without navigating away from the studio. \n Websites built with PowerApps Portals take longer to provision than websites built with Power Pages. \n \n PowerApps Portals & Power Pages Similarities \n \n Power Pages is built on the foundation of PowerApps Portals providing the same robust capabilities and pro developer experiences with a new low-code maker experience and out-of-the box templates to design modern business sites. \n Both PowerApps Portals and Power Pages use Microsoft Dataverse as their underlying data structure for makers to manipulate and store data. \n Makers can build externally facing websites using both PowerApps Portals and Power Pages. \n Makers can take advantage of extending their websites through the addition of PowerBI, Power Virtual Agents and Power Automate flows in both PowerApps Portals and Power Pages. \n Makers can configure security, table permissions and identity providers for their websites as per their specific requirements in both PowerApps Portals and Power Pages. \n Makers can edit their PowerApps Portals site or Power Pages site using pro-developer tools. \n \n Use this step-by-step guide on how to edit Power Pages sites using pro-developer tools by Julia_Muiruri \n Note: Power Pages is still in Preview for users to play are in preview for users to try and provide feedback 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sector, increasingly helping teachers around the world to provide better, more interactive learning experiences. Dutch institution Avans Applied Science University is a prime example. Here, a law teacher (with no technical background) has recently created a simulation game designed to train students to handle a bankruptcy case as it would happen in real life. Built using Microsoft Power Platform, the game takes students through various steps of the case. All with the help of a chatbot created using Power Virtual Agents, which interacts with students and asks them legal questions. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":1845},"postTime":"2022-10-25T02:15:57.296-07:00","lastPublishTime":"2022-10-25T02:16:58.129-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" \n Avans university that is using Power Platform and a student challenge to champions technology awareness and adoption. \n \n \n \n Netherlands-based Avans University of Applied Sciences is a vocational institution located across three different cities: Breda, 's-Hertogenbosch, and Tilburg. The school has more than 30,000 students, and 40 courses taught in 18 institutes. \n This is something that teacher Frank van der Kruis finds highly appealing. A huge advocate of digital solutions himself, he’s eager to make teaching more dynamic and engaging. “As teachers, our task is to prepare our students for what awaits them outside the classroom,” he says. “But when it comes to teaching law, it’s hard to convey what the real world is about if your curriculum is limited by week-one, week-two-type of courses. That’s why I think the solution lies in new technologies: they allow us teachers to show them what real life can be about and spend more quality time with them.” \n \n \n \n A taste of real life \n Frank van der Kruis’s simulation game was built using a combination of Microsoft Power Automate, Forms and Excel. By logging into it from the university portal, students playing the role of liquidators can wander around the theatre and perform a range of tasks – from accessing its funds to examining its assets. So what is the challenge set to students? \n A local theatre has just filed for bankruptcy. As the liquidator assigned to the case, you are responsible for overseeing its assets, closure, future and anything in-between. You’ll have to deal with lawyers, the curator of the theatre, tons of paperwork, and a broad range of legal hurdles. All while making as few mistakes as possible, in the least amount of time. How are you going to ensure that everything is carried out correctly? And what kind of legal skills will you be required to use along the way? \n This is the assignment that Insolvency Law students at Avans University in the Netherlands have been tasked with by their tutor, Frank van der Kruis. But while tasks like this are found in written form on law courses across the world, van der Kruis has used technology to turn his assignment into an interactive simulation game that gives his students hands-on experience of managing the complexities of a real-life bankruptcy case. It’s a ground-breaking, transformational initiative that’s promising to revolutionize the teaching and learning experience at Avans University and beyond. \n “One of the greatest things for me as a teacher is to say that I’ve really prepared my students to become great professionals in the real world,” he says. “This game is a crucial part of that.” Throughout the game, they will also have to interact with a chatbot created through Microsoft’s Power Virtual Agents, which will help them move on with the story. As they reach various stages of the game, the chatbot will pose legal questions to the students, who can only move on by answering the question right. “Bankruptcy cases are all about interactions with third parties, but when you have 180 students playing the game, it’s not like I can hire actors,” he continues. “So we’ve created an extraordinary new chatbot that makes up for that role.” To keep track of their progress, van der Kruis is relying on a Power BI platform that uses a Power Automate flow to capture the data and save it in a Dataverse environment. The platform can then produce real-time dashboards that allow to check how students are doing, what kinds of questions they ask and more. “For me, one of the most important things is that the students can do their work at the time that they want,” he adds. “So when we built the chatbot, I saw students use it during the weekend or late at night. That means they can complete the course in their own time.” \n Democratizing digital learning for teachers and students \n Now in its fourth edition, Avans’ simulation game has helped to train more than 600 students, many of whom have described it as an authentic escape room experience. “This project is very new for them because they don't have to pass any real exam,” says Roel Steendijk. “That’s exciting but also very stressful and frustrating, and that’s really what this program is about. “It's about showing them that the real world is often frustrating. That you don't just apply the rule and go on. You have unforeseeable scenarios and different stakeholders and players.” \n Yet while students seem keen to give these solutions a try, convincing some teachers to do the same isn’t always as easy. \n “Not everyone is immediately sold on embedding simulations into their educational design,” he continues. “Some teachers still prefer their traditional assignment-based courses.” However, this is not stopping him and Frank van der Kruis from offering them a new, different perspective on teaching. “The great thing about Microsoft’s Power Platform range is that it’s designed to help teachers to solve their own problems, which are specific for them,” he concludes. “The fact that it has a low technical threshold means that we were able to build a complex simulation system and chatbot in just months. \n Technology is transforming the education sector, increasingly helping teachers around the world to provide better, more interactive learning experiences. Dutch institution Avans Applied Science University is a prime example. Here, a law teacher (with no technical background) created a simulation game designed to train students to handle a bankruptcy case as it would happen in real life. Built using Microsoft Power Platform, the game takes students through various steps of the case. All with the help of a chatbot created using Power Virtual Agents, which interacts with students and asks them legal questions. If your interestd in learning more, you can read this casestudy here. \n \n 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SharePoint Document Library using Power Automate","conversation":{"__ref":"Conversation:conversation:3906175"},"id":"message:3906175","revisionNum":92,"uid":3906175,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:1454641"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":"","introduction":"","metrics":{"__typename":"MessageMetrics","views":25838},"postTime":"2024-04-08T00:00:00.036-07:00","lastPublishTime":"2024-04-08T00:00:00.036-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Microsoft SharePoint Online is a platform for document management, information sharing, internal collaboration and more that is a part of the Microsoft 365 family of apps. \n \n In this blog post, I will show you how to create a document library and list in SharePoint for an Employee Record and how to populate the data from an Excel sheet in SharePoint Document Library using a Power Automate Flow. \n This process eliminates the process of entering the data from the Excel sheet manually into the SharePoint list. It enables us to easily automate all the data in the Excel sheet into our SharePoint list. \n \n \n Use Case: Track Employee Data Record \n Here we will work on a scenario to help better understand the process. \n The HJK company has started making changes to the way they work and one of those things is moving their employee's data from an Excel sheet where it is stored to a SharePoint list. This can be done manually but they will prefer a process where the moving of the data can be achieved easily. \n \n \n In the Excel sheet these are the data types of the columns in the table. \n \n \n \n \n Column \n Data Type \n \n \n EEID \n Text \n \n \n Job Title \n Text \n \n \n Department \n Text \n \n \n Business Unit \n Text \n \n \n Gender \n Text \n \n \n Ethnicity \n Text \n \n \n Age \n Number \n \n \n Hire Date \n Date \n \n \n Annual Salary \n Currency \n \n \n Country \n Text \n \n \n City \n Text \n \n \n Exit Date \n Date \n \n \n \n \n \n Disclaimer: This is not an actual company but a scenario created to show you how the populating process works with SharePoint and Power Automate. The Excel sheet used in this blog post is a free sample data gotten online. \n Note: Make sure the Data in your Excel sheet is in a table format. \n \n \n I will walk you through the process \n \n Create the SharePoint Document Library. \n Upload the Excel file to the SharePoint Document Library \n Create the SharePoint List for the employee's data. \n Create the Instant cloud flow to populate the SharePoint list \n \n \n \n Create a SharePoint Document Library \n In this step, we will be working on creating the document library where the Excel sheet that contains the Company's employee information will be uploaded. \n \n \n Login into Microsoft 365. At the left hand side, click on the App Launcher. \n \n \n \n \n \n 2. From the App launcher we will be clicking on SharePoint. From this process we can easily access SharePoint Online. From the list of application shown, click on SharePoint. \n \n \n \n \n 3. I already created my SharePoint site so lets go ahead and create our SharePoint Document Library. Click on +New. \n \n \n \n \n \n \n \n \n 4. After clicking on Document library from the drop-down, this gives us an opportunity to create a New SharePoint document library. So on the right hand side, on Name, give the document library a name (a name that you can easily identify and understand). Here I will be using Employee_Record. Next, click on Create. \n \n \n \n \n \n \n \n \n \n Upload the Excel Sheet to the Document Library \n In this step, we would be uploading the excel sheet to the SharePoint Document Library. With this process it will make it easier for us to populate the SharePoint list with the data in the Excel sheet easily using power Automate. \n Follow these steps: \n \n 1. At the top of the screen close to the name of the document library click on Upload. After clicking on Upload, we have a drop-down of names to select from which is Files, Folder and Template. Here we will be click on Files. \n \n \n \n \n \n \n \n \n \n \n \n 2. Next, click on the file you need uploaded. Here I will be clicking on the Excel file named Excel Record Sample Data. Next click on Open. From the second screenshot below you can see our excel sheet Employee record sample data has been uploaded to our document library. \n \n \n \n \n \n \n \n \n \n Create the SharePoint List \n In this step, we will work on creating the SharePoint list which will be the new place were will be keeping track of the employee's record data in the company. \n \n 1. Let's go ahead and create the Employee SharePoint list. At this step we have already created the SharePoint document library, in order to leave the SharePoint document library click on the name of the SharePoint Site, here the name of SharePoint site is Communication site. \n \n \n \n \n 2. Now let's create the SharePoint list by clicking on +New at the left-hand side of our screen. \n \n \n \n \n \n 3. After clicking on + New, it shows a drop-down that shows List, Document Library, Page, Space, News post, News link, App. Here we will be clicking on List. \n \n \n \n \n \n 4. Click on Blank list. We have different options here to create our SharePoint list which can either use a blank list, from an already existing list or from an Excel sheet. Our data is an Excel file and we might think of going for this option but it most advisable to create the list from blank. \n \n \n \n \n \n 5. After clicking on the Blank list option for the SharePoint list, now we need to give the list a name and description which is optional. Here on Name I am naming my list as Employee Sample Data to make it easier for me to identify what the SharePoint is for. Click on Create. \n \n \n \n \n \n \n \n \n 6. We will adding the columns shown in the Excel sheet to the list. The first column we will be creating here is EEID which the data type is a single line of text. Click on +Add Column, select Text as the data type and this is a Single line of text. Click on Next. \n \n \n \n \n \n \n \n \n 7. On Name, give your column a name. Here I will be using EEID. Click on Save \n \n \n \n \n \n \n Note: None of this columns created here are required columns, so take notice of this when creating your column. When creating a column the field for Description is optional. \n 8. From the screenshot above you can notice the column named Title, this is a default column that is created with the SharePoint list and would not be needed. In this step, will be the hiding the Title Column. Click on drop-down beside Title. Click on Column settings. Click on Show/hide column.On click on Title and then click on Apply. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n 8. Let’s add the next column to the SharePoint list. Click on +Add Column.Select Text. Click on Next. Give the column a name here on Name I will be giving my Column Job Title. Click on Save. \n \n \n \n \n \n \n \n Next, add the remaining columns to the SharePoint List with their specific data types. \n \n \n \n \n Column \n Data Type \n \n \n EEID \n Single line of text \n \n \n Job Title \n Single line of text \n \n \n Department \n Single line of text \n \n \n Business Unit \n Single line of text \n \n \n Gender \n Single line of text \n \n \n Ethnicity \n Single line of text \n \n \n Age \n Number \n \n \n Hire Date \n Date \n \n \n Annual Salary \n Currency \n \n \n Country \n Single line of the text \n \n \n City \n Single line of text \n \n \n Exit Date \n Date \n \n \n \n \n \n \n \n \n \n Populate the SharePoint List using Power Automate \n In this step, we will be working on creating the flow that will be used to auto populate the SharePoint list with the data from the Excel sheet. \n \n \n 1. Login Power Automate \n \n \n \n \n \n 2. On the Home screen at the left-side of your screen. Click on Create. Here we will creating an Instant cloud flow; this is a type of Power Automate cloud flow that only runs when a button is triggered. Click on Instant cloud flow. \n \n \n \n \n \n 3. Next thing here is to name your flow and select the trigger. \n \n Give your flow a name you can easily identify. Here, I will be using Populate Employee Record. From choose how to trigger this flow, select the trigger Manually trigger a flow. Click on Create. \n \n \n \n \n \n 4. Add another action to the flow. Click on +New Step. \n \n \n \n \n 5. On choose an operation, search for the action, List rows present in table. Click on the action. \n \n \n \n \n \n \n 6. In the List rows present in a table action, we have location, document library, file and table. On Location we will be selecting the SharePoint site where our document library is located. On the drop down or search for the name of your SharePoint site and click on it. \n \n On Document Library; select the name of the document library you uploaded your Excel sheet. \n \n \n \n \n 7. On File; click on the folder icon at the right-hand side. Next, select the file uploaded to the document library. \n \n \n \n \n \n \n 8. On Table; click on the dropdown and select the Excel table. \n \n \n \n \n \n \n 9. Add the Apply to each action to the flow. Click on +New step. On choose an operation, search for the action, Apply to each. Click on it. \n \n \n \n \n \n \n \n 10. In the Apply to each action, where we have Select an output from previous steps click on the box and go Dynamic content and select value (this is coming from the action List rows present in a table. The screenshot image of this is shown below). \n \n \n \n \n 11. Here we will be adding an action inside of the Apply to each. Click on Add an action. \n On choose an operation, search for the action, Create item and select (The create item action is coming from SharePoint). \n \n \n \n \n \n 12. In the Create item action; on Site Address, click on the dropdown or search for the SharePoint site and select your SharePoint site where your SharePoint list is located. \n On List name; click on the drop-down and select the name of your SharePoint list. \n \n \n \n \n \n 13. In the Create item action, we have our columns from our SharePoint list listed in the action from the first column EEID to the last column Exit Date. Here, for each columns in the action we will be adding Dynamics contents to them where the Dynamics contents are coming from the action List rows present in a table (which is the data in our excel sheet). \n On the EEID column in the action, go the Dynamic content and click on the dynamic content EEID. As seen the screenshot image below. \n \n \n \n \n \n \n \n \n Repeat this step for the remaining columns in the action except Title (which we are not using) and Hire date, exit date. \n \n \n \n \n \n \n 14. For the Hire Date column in the action, while running the flow I ran into an issue in the Hire Date and Exit Date column that addressed that the datetime string must match ISO 8601 format.'. I will be discussing more about this in my newsletter in the following weeks on how I used Copilot to resolve it but here let's go ahead and understand the actions and steps used. \n \n For the Hire Date column, before the apply to each action, add the Initialize variable action to the flow. In the initialize variable; on Name give your variable a name and select the Type as a String. Next, add a Set variable action inside of the Apply to each action (this action should come before the Create item action). In the Set variable action; on Name go to your dynamic content and select the variable coming from the initialize variable action. On Value add the expression \n \n \n \n addDays('1899-12-30',int(items('Apply_to_each')?['Hire Date']),'yyyy-MMM-dd')\n \n \n \n \n Now go ahead to the Create item action and on the Hire Date column, go to the dynamic content and select the variable. \n \n Repeat this step for Exit Date. \n \n \n \n \n \n \n \n 15. So here let's make a few changes to our flow, this step allows the flow to populate more than 150 items to the SharePoint list. Click on the three dots at the right-hand side of the action List row present in a table action. Click on Settings. \n \n \n \n \n \n \n \n \n 16. On the toggle button for Pagination, switch it on and on Threshold enter the value 2000. Click on Done. \n \n \n \n \n \n Save and run the flow. \n \n \n \n \n Thank you for reading! \n \n Resources \n How to delete items in a SharePoint list using Power Automate \n \n \n \n \n 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Your Business Operations with Microsoft PowerApps","conversation":{"__ref":"Conversation:conversation:4092724"},"id":"message:4092724","revisionNum":7,"uid":4092724,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:2325215"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" We're excited to introduce our latest solution to help you automate and streamline your processes: a new template powered by Microsoft PowerApps and PowerAutomate. A luxury retail company has already seen the benefits and are integrating the template into their everyday operations. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":1622},"postTime":"2024-03-22T12:00:00.043-07:00","lastPublishTime":"2024-03-22T12:00:00.043-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" In today's fast-paced business environment where competition is high, efficiency is key. Every minute saved in your workflow translates to increased productivity, better staff satisfaction and ultimately, greater success for your business. That's why we're excited to introduce our latest solution to help you automate and streamline your processes: a new template powered by Microsoft PowerApps and Power Automate. As part of our academic group based project we worked under NDA with a luxury retail company who has already seen the benefits and are integrating the template into their everyday operations. \n \n Meet the Team! \n \n Harshiini Sridhar: Client Liaison, Report Writer, Back-End Developer. \n harshiini.sridhar.22@ucl.ac.uk \n \n Radka Zemancikova: Client Liaison, Report Writer, Tester. \n radka.zemancikova.20@ucl.ac.uk \n \n Akram Ziane: Front-End Developer. \n akram.ziane.21@ucl.ac.uk \n \n We are University College London second-year computer science students, exploring the possibilities of Power Platforms as part of our coursework project, working with a luxury retail brand. \n \n What is the project about? \n \n \n Our project sets out to address the unique challenges faced by luxury retail companies in managing their operations efficiently. By leveraging the capabilities of Microsoft Power Platforms, we aim to reduce the time taken per task by reducing the manual labour required, allowing for enhanced productivity. \n \n The essence of the template focuses on developing an interface that automates the extracting and merging of various data sources. While initially designed for luxury retail products, its flexibility allows for adaptation across diverse sectors such as healthcare, analytics, and more. \n \n Take the journey with us \n \n \n The journey began with comprehensive research into the methodologies and current ways of working of the luxury retail business. Extensive consultations with clients and users enabled us to identify specific pain points and requirements, forming the foundation of our project. We then meticulously researched and selected the best tools and features to address these needs. With Power Platforms, developers can quickly create custom applications that can connect to automated flows and analyse data. \n \n Despite challenges such as integrating legacy systems, Microsoft Power Platforms emerged as an ideal solution with its low-code/no-code environment, ensuring seamless integration and compatibility with existing infrastructure. Leveraging Power Automate and Power Apps, we tailored a solution perfectly suited to our client's needs. \n \n Power Apps is a service that allows creation of custom applications. We utilised components such as containers, tables and sliders to create a unique and seamless navigation interface. Our program features a client-customised home page, with a navigation bar, date and time and account information and access rights stated. Our specific client required different access rights for different user groups, which is automatically linked to their Microsoft accounts. Power Apps components such as tables, containers, timer settings and more were all used to create an aesthetic and user-appealing front end that aligned with the themes of our client. \n \n Power Automate is an automation tool that allows users to create flows to streamline repetitive tasks and processes. Considering the main requirement of the project, this tool was a perfect fit. Power Automate was used to create the extraction and merging flow, which essentially combines multiple files into a single file with specific requirements. \n \n This file is then displayed using Power Apps components, and is allowed to be manually edited further, as required by our client. \n \n Template Features \n \n \n Streamlining Data Matching - When text is entered into our template, a matching process is triggered, which displays records containing the entered word on screen. This immediate retrieval saves valuable time and effort, allowing users to focus on actionable insights rather than tedious manual searches. \n \n Record Editing and live updating - Admin-privileged users have the ability to edit various fields within the presented records directly on the interface. These edits are saved into the necessary file immediately without delay. \n \n Enhanced User Experience - Our template prioritizes user experience, and will offer intuitive features such as record enlargement, sorting, searching and filtering options. It also allows for bulk record edits and personal downloads of on-screen records. These functionalities empower users to effortlessly navigate through data sets, ensuring they find the information they need with ease. \n \n Empowering Tech Administration - Behind the scenes, our tech admin holds the keys to fine-tuning user permissions. This access will be handed over to the relevant tech personnel within the company after integration. Non-admin users will be restricted from editing fields, ensuring data integrity and security. Additionally, the tech admin can dynamically adjust permissions, granting or revoking access as needed to maintain a secure and efficient data management environment. \n \n Results and Outcomes \n \n \n We aim to conduct research through a focus group, where we will measure the time improvements and operational efficiency along with the learnability of the new program. Our aim is to save up to 20 hours per quarter for processing and reduce data-accessing bottlenecks with the current luxury retail company. \n \n Lessons Learned \n \n \n Through this project, we've learned the importance of adaptability and collaboration in tackling complex challenges technically but also when working with a business. By embracing innovation whilst also considering the essence of the company and brand, we've been able to push the boundaries of what's possible and deliver impactful solutions. \n \n Collaboration and Teamwork \n \n \n This project wouldn't have been possible without the dedication and expertise of our talented team members. From developers to client liaison, our team member played a crucial role in developing and enhancing the final product. We learned a lot about internal communication and engagement whilst managing our other university modules. We would also like to appreciate the luxury retail company’s efforts in working with us and helping us hone important skills such as integration throughout this project. \n \n Looking ahead \n \n \n Looking ahead, we're excited about the possibilities for future development and enhancement of our solution. We're exploring opportunities to leverage emerging technologies such as AI to further personalize the user experience through generation based on chat responses. \n \n Conclusion \n In conclusion, our project represents a significant milestone in the evolution of automation for legacy companies, showcasing the transformative potential of Microsoft PowerApps and Power Automate. We're proud of what we've accomplished thus far and look forward to continuing our journey towards using more Microsoft products to enhance workflows. \n \n Call to Action \n \n \n Ready to explore the world of Microsoft PowerPlatforms and unlock new possibilities for your business? Dive deeper into its capabilities and discover how it can revolutionize your workflow. Learn more \n PL-900: Microsoft Power Platform Fundamentals - Training | Microsoft Learn Course PL-400T00--A: Microsoft Power Platform Developer - Training | Microsoft Learn Course PL-100T00--A: Microsoft Power Platform App Maker - Training | Microsoft Learn 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AI Skills: A Guide for Tech Students, Microsoft UK AI Challenge","conversation":{"__ref":"Conversation:conversation:4073593"},"id":"message:4073593","revisionNum":4,"uid":4073593,"depth":0,"board":{"__ref":"Blog:board:EducatorDeveloperBlog"},"author":{"__ref":"User:user:210546"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" The Microsoft UK AI & Copilot Skills Challenge starts February 20, 2024 at 8:00 AM (8:00) GMT and ends on March 31, 2024 at 23:00 PM (11pm) GMT. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":3773},"postTime":"2024-03-02T00:00:00.030-08:00","lastPublishTime":"2024-03-02T00:00:00.030-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Artificial intelligence (AI) is transforming the world of work, creating new opportunities and challenges for businesses and workers alike. According to a recent report by Microsoft and PwC, AI could boost the UK economy by £232 billion by 2030, but it also requires a significant upskilling of the workforce to ensure that everyone can benefit from it. \n If you are a technology student or a young professional who wants to develop AI skills and prepare for the future of work, here are some tips and resources that can help you: The Microsoft UK AI & Copilot Skills Challenge starts February 20, 2024 at 8:00 AM (8:00) GMT and ends on March 31, 2024 at 23:00 PM (11pm) GMT. \n \n Learn the basics of AI and its applications. AI is a broad field that encompasses many subdomains, such as machine learning, computer vision, natural language processing, and more. To get started, you can take online courses, such as Microsoft Learn, edX, or Coursera, that cover the fundamentals of AI and how it can be used to solve real-world problems. You can also explore Learn AI Microsoft Resources learning paths and hands-on labs for various AI scenarios and communities. \n Get hands-on experience with AI tools and platforms. To apply your AI knowledge and skills, you need to familiarize yourself with the tools and platforms that enable you to build, deploy, and manage AI solutions. For example, you can use Azure AI Studio, a cloud-based service that provides a comprehensive set of AI capabilities, such as cognitive services, machine learning, and conversational AI. You can also use Power Platform, a low-code/no-code platform that allows you to create AI-powered apps, workflows, and chatbots without writing code. \n Join AI communities and events. One of the best ways to learn and grow your AI skills is to connect with other AI enthusiasts and experts, who can offer you guidance, feedback, and inspiration. You can join online or local AI communities, such as the Gobal AI Community, where you can network, share ideas, and collaborate on projects. You can also attend AI events, where you can hear from industry leaders, discover the latest trends, and showcase your work. \n Keep up with the ethical and social implications of AI. As AI becomes more pervasive and powerful, it also raises important ethical and social questions, such as how to ensure fairness, accountability, transparency, and human dignity in AI systems. To be a responsible AI practitioner, you need to be aware of these issues and how to address them in your work. You can read books, articles, and reports, such as The Future Computed, AI Ethics, or Responsible AI, that explore the ethical and social dimensions of AI. You can also take courses, that teach you how to design and implement AI solutions that align with ethical principles and social values. \n \n AI is a fast-growing and exciting field that offers many opportunities for technology students and professionals. By following these tips and resources, you can develop AI skills that will help you succeed in the future of work. Remember, AI is not only about technology, but also about people, society, and the world. So, be curious, be creative, and be ethical, and you will be ready to make a positive impact with AI. \n Learn and develop essential AI and Copilot skills with the UK AI Skills Challenge \n Get ahead with immersive and curated AI, Generative AI and Copilot training content across Microsoft products and services with four engaging themed challenges. Once you complete a challenge, you will receive a Microsoft UK AI & Copilot Skills Challenge badge of completion. For more info refer to the official rules. \n As you progress through the challenges, you'll have the chance to explore additional experiences tailored to your learning preferences and goals. Join the vibrant technical community in your local region, attend live sessions, build a powerful network, and build in-demand AI skills for today’s job market. \n \n \n \n \n \n \n Generative AI \n This challenge focused on understanding Generative AI and Large Language Models. Discover the fundamentals of generative AI and get started with Azure OpenAI Service. You'll learn more about prompt engineering, generating code with Azure OpenAI Services, large language models, and prompt flow to develop large language model apps. \nGo to challenge \n \n Copilot for Microsoft 365 - IT Pro Administration \n This challenge is tailored for IT Pro Administrators seeking to leverage Copilot for Microsoft 365 effectively in their work environments. The series of modules covers a range of topics from basic introductions to advanced management techniques, ensuring a comprehensive learning experience. \nGo to challenge \n \n \n \n Copilot for Developers \n This challenge is tailored for developers who want to learn how to build apps for Microsoft Teams and get to know Microsoft Copilot Studio. It includes a series of modules that will give you practical experience and valuable knowledge about creating, launching, and improving apps on these platforms. \nGo to challenge \n \n Machine Learning Challenge \n Machine learning is at the core of artificial intelligence, and many modern services depend on predictive machine learning models. Learn how to use Azure Machine Learning to create and publish models without writing code. You'll also explore the various developer tools you can use to interact with the workspace. \nGo to challenge \n \n \n \n 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