Guidance on licensing requirements for using managed environments
Is it sufficient to have a per-app premium licence assigned when using a managed environment or is a per-user premium licence required? I have read this guidance from https://learn.microsoft.com/en-us/power-platform/admin/managed-environment-licensing "Every user running an app in a managed environment must have one of the following licenses: a Power Apps Premium, a Power Automate Premium license, or a Dynamics 365 Enterprise license that gives premium Power Apps usage rights *. If you use capacity-based licenses, a managed environment must have Power Apps per app plans such as app passes allocated to it. Use of Power Apps capabilities included with Dynamics 365 Pro licenses must be only within the context of the licensed Dynamics 365 application." Does the line that I have highlighted in red mean that you can in fact use per-app licences? or is this referring to something else? Thanks RosieIn a Day (XIAD) Partner Events Program - Train the Trainer Events (AgIAD, AIAD, AuIAD, PPIAD)
We invite you to attend an upcoming Train the Trainer session for Microsoft Partners to learn more about the In a Day (XIAD) Partner Events Program and how to lead workshops that empower customers to use and adopt Microsoft products. Our Train the Trainer events are designed to provide you with the knowledge and tools necessary to deliver successful Microsoft In a Day (XIAD) sessions. *Please note, participation is restricted to individuals representing a Microsoft Partner organization. You must register using your corporate email address that is associated with your Partner ID. Personal emails will not be approved. ✨ Why Attend? Expert Guidance: Learn from experienced trainers and get your questions answered. Comprehensive Resources: Access all the content and support you need to succeed. 📅 Upcoming Events: Agent in a Day Discover the basics of building agents with Microsoft Copilot Studio, including generative AI orchestration and integrating external data sources. More sessions coming soon! Recordings available on-demand. Inquire at xiadevents@microsoft.com App in a Day Explore the fundamentals of building apps with Microsoft Power Apps, including creating custom business applications without writing code. More sessions coming soon! Recordings available on-demand. Inquire at xiadevents@microsoft.com Automation in a Day Explore automation solutions with Power Automate, including creating workflows and automating business processes. More sessions coming soon! Recordings available on-demand. Inquire at xiadevents@microsoft.com Power Pages in a Day Get hands-on building simple, secure business websites with Microsoft Power Pages. More sessions coming soon! Recordings available on-demand. Inquire at xiadevents@microsoft.com 👉 Register for all upcoming sessions at https://aka.ms/xiadTTT/pp Partner with us! Are you a Microsoft Partner interested in the opportunity to join the program and deliver In a Day (XIAD) events? 🔍 Learn more about the program and review partner eligibility criteria: https://aka.ms/xiadpartneropportunity. 📧 Contact the XIAD Program team: xiadevents@microsoft.com 🚀 Get started today: https://aka.ms/XIADGetStarted 📤 Submit requests to deliver events: https://aka.ms/xIAD/PartnerEventsBridging the Skills Gap: Empowering Non-Coders to Automate Workflows in M365
Namstey Folks 🙏, As we look at digital transformation, one of the biggest bottlenecks is the skills gap in handling complex operational workflows. With the rise of modern M365 extensions and Power Platform capabilities, the barrier to entry is shifting. We can now build robust solutions directly inside SharePoint without needing heavy custom code. From what I’ve seen, the benefits of going the low-code/no-code route within the M365 ecosystem are clear: - Faster Deployment: Building internal workflows directly where teams already work cuts out weeks of standard dev cycles. - Empowered Teams: Operations teams can patch their own inefficiencies without waiting in a long IT queue. However, it also opens up real strategic questions around data governance, compliance, and keeping these citizen-developed solutions maintainable over time. How is your organization approaching upskilling for this? Are you training existing operational teams to build their own tools within the Microsoft ecosystem, or is IT still handling everything from the top down? Let's build robust solutionsCopilot, Microsoft 365 & Power Platform Community call
💡 Copilot, Microsoft 365 & Power Platform bi-weekly community call focuses on different use cases and features within the Microsoft 365 and Power Platform - across Microsoft 365 Copilot, Copilot Studio, SharePoint, Power Apps and more. Demos in this call are presented by the community members. 👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you! 📅 On 16th of July we'll have following agenda: Copilot prompt of the week CommunityDays.org update Microsoft 365 Maturity model PnP Framework and Core SDK extension PnP PowerShell Script samples Copilot pro dev samples Power Platform samples Sandeep PS (KLA) - Your SharePoint Sites Shouldn’t Be This Hard to Reach - Introducing My Sites Hub John Liu (Rapid Circle) - How to Vibe-SharePoint right now 📅 Download recurrent invite from https://aka.ms/community/m365-powerplat-dev-call-invite 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/m365-powerplat-dev-call-join 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 👋 See you in the call! 📖 Resources: Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/home 🧡 Sharing is caring!Microsoft Power Platform community call - July 2026
💡 Power Platform monthly community call focuses on different extensibility options for builders, makers and developers within the Power Platform. Typically demos are from our awesome community members who showcase the art of possible within the Power Platform capabilities. 👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you! 📅 On 17th of June we'll have following agenda: Power Platform Updates & Events Latest on Power Platform samples John Liu - How to easily to convert markdown documents to PDF with Power Automate Ian Tweedie - Your First GitHub Repo for Power Platform (Without Becoming a Dev) April Dunnam - Hands-on with Copilot Agent Academy 📅 Download recurrent invite from https://aka.ms/powerplatformcommunitycall 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/PowerPlatformMonthlyCall 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 👋 See you in the call! 📖 Resources: Previous community call recordings and demos from the Microsoft 365 & Power Platform community YouTube channel at https://aka.ms/community/videos Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/homeCopilot, Microsoft 365 & Power Platform product updates call
💡Copilot, Microsoft 365 & Power Platform product updates call concentrates on the different use cases and features within the Microsoft 365 and in Power Platform. Call includes topics like Microsoft 365 Copilot, Copilot Studio, Microsoft Teams, Power Platform, Microsoft Graph, Microsoft Viva, Microsoft Search, Microsoft Lists, SharePoint, Power Automate, Power Apps and more. 👏 Weekly Tuesday call is for all community members to see Microsoft PMs, engineering and Cloud Advocates showcasing the art of possible with Microsoft 365 and Power Platform. 📅 On the 14th of July we'll have following agenda: News and updates from Microsoft Together mode group photo Reshmee Auckloo - Multi Agent using Agents Toolkit to find and manage volunteering opportunities Chris McNulty – Building a Holidays and Birthdays Web Part with SPFx Marc Windle & Steve Pucelik - Latest updates on the SharePoint Embedded 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/ms-speakers-call-join 🗓️ Download recurrent invite for this weekly call from https://aka.ms/community/ms-speakers-call-invite 👋 See you in the call! 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 📖 Resources: Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/home 🧡 Sharing is caring!Copilot, Microsoft 365 & Power Platform product updates call
💡Copilot, Microsoft 365 & Power Platform product updates call concentrates on the different use cases and features within the Microsoft 365 and in Power Platform. Call includes topics like Microsoft 365 Copilot, Copilot Studio, Microsoft Teams, Power Platform, Microsoft Graph, Microsoft Viva, Microsoft Search, Microsoft Lists, SharePoint, Power Automate, Power Apps and more. 👏 Weekly Tuesday call is for all community members to see Microsoft PMs, engineering and Cloud Advocates showcasing the art of possible with Microsoft 365 and Power Platform. 📅 On the 7th of July we'll have following agenda: News and updates from Microsoft Together mode group photo Aimery Thomas (Avanade) – Creating custom Copilot integrated search results UX for enterprise search Michael Greth - My SharePoint Hackathon Agent, Rebuilt with Microsoft Cowork Paolo Pialorsi – Understanding Work IQ MCP and Work IQ CLI 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/ms-speakers-call-join 🗓️ Download recurrent invite for this weekly call from https://aka.ms/community/ms-speakers-call-invite 👋 See you in the call! 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 📖 Resources: Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/home 🧡 Sharing is caring!Copilot, Microsoft 365 & Power Platform Community call
💡 Copilot, Microsoft 365 & Power Platform weekly community call focuses on different use cases and features within the Microsoft 365 and Power Platform - across Microsoft 365 Copilot, Copilot Studio, SharePoint, Power Apps and more. Demos in this call are presented by the community members. 👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you! 📅 On 9th of June we'll have following agenda: Latest on SharePoint Framework (SPFx) Latest on Copilot prompt of the week PnPjs CLI for Microsoft 365 Dev Proxy Reusable Controls for SPFx SPFx Toolkit VS Code extension PnP Search Solution Demos this time Sandeep PS (EY) – Awesome SharePoint — A Curated Open-Source Resource Hub for the SharePoint Community Charlie Vaughn (County of Calaveras) – Breaking Free from Proprietary Systems: Power Platform in Government David Warner (Quisitive) & Hugo Bernier (Takeda) – Streamline presentation demos with the new Slicinator community tool 📅 Download recurrent invite from https://aka.ms/community/m365-powerplat-dev-call-invite 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/m365-powerplat-dev-call-join 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 👋 See you in the call! 📖 Resources: Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/home 🧡 Sharing is caring!
Guest Access for Canvas and Model-Driven Apps with Microsoft Entra ID
Introduction External collaboration is a common requirement for business applications built on Microsoft Power Platform. Organizations may need to provide controlled access to vendors, partners, contractors, or external business users without creating full internal user accounts. Microsoft Entra ID B2B guest access enables this scenario by allowing external users to be invited into the resource tenant and then granted access to specific Power Platform resources. For apps that use Microsoft Dataverse, access is still governed by licensing, environment-level guest access settings, and Dataverse security roles. This blog walks through the configuration flow to enable a guest user to access Canvas apps and Model-driven apps in Microsoft Power Platform using Microsoft Entra ID. Scenario In this scenario, an external user needs access to a Power Platform environment and must be able to access a Dataverse-backed app, such as a Model-driven app or a Canvas app that connects to Dataverse. The configuration involves the following areas: Microsoft Entra ID external collaboration Guest user invitation and acceptance Power Platform environment user access Power Apps licensing Environment-level guest access setting Dataverse security roles App access validation Step 1: Enable external sharing in Microsoft Entra ID Start by validating that external collaboration is enabled in Microsoft Entra ID. In the Microsoft Entra admin center, go to: External Identities → External collaboration settings Review the guest collaboration settings and ensure that the required guest access method is allowed for your organization. Depending on your organization’s preference and security model, guest access can be enabled through: B2B collaboration invitation B2B direct connect, where applicable for the scenario For this walkthrough, the guest user is added through the B2B invitation flow. Step 2: Add the external user as a guest user Add the external user as a guest user in the Microsoft Entra tenant. In Microsoft Entra ID, invite the external user by sending a guest invitation. The guest user must exist in the resource tenant before Power Platform and Dataverse access can be assigned. Sharing an app with guest users must be done in the resource tenant - the tenant where the app actually resides. The user's original tenant, by contrast, is referred to as the home tenant. Step 3: Ask the guest user to accept the invitation The guest user must accept the invitation before they can access resources in the tenant. Once the invite is accepted, the user becomes available as a guest account in the resource tenant and can be assigned access to Power Platform resources. Step 4: Add the guest user to the environment and assign security roles Once the guest user has accepted the invitation, the next step is to add them to the required environment and assign the appropriate security roles. Both of these actions are performed in the Microsoft Power Platform admin center (PPAC), so they can be completed back-to-back. Add the user to the environment: Navigate to Environments → Settings → Users → Add user, then select the guest user and add them to the target environment. This makes the user available in the environment so that security roles and app-level access can be configured. Assign Dataverse security roles: With the user added, assign the appropriate Microsoft Dataverse security roles. Security roles determine what a user can and cannot access within Dataverse - for example, an external vendor can be scoped to only the tables, records, and actions required for their specific task, without any administrative privileges. Follow the principle of least-privilege access: grant only the permissions the guest user needs to complete their intended business process. Step 5: Assign a Power Apps license Next, assign the required Microsoft Power Apps license to the guest user. In this walkthrough, a Power Apps Premium license was assigned from the Microsoft 365 admin center. Per Microsoft's official documentation, accessing an app that connects to Microsoft Dataverse requires the guest user to hold a license with Power Apps use rights matching the app's capability level. Step 6: Enable guest user access in the Power Platform environment Next, enable guest access for the environment. Go to: Power Platform admin center → Security → Identity and access → Guest access Then: Select the required environment. Select Manage guest access. Turn off the Block guest user access toggle. This allows Microsoft Entra B2B guest users to access Dataverse data in that environment Step 8: Validate access with the guest user After completing the configuration, validate the access using the guest user account. In this validation, the guest user was able to sign in to the CRM environment and perform actions aligned with the assigned security role. Summary Guest user access for Canvas apps and Model-driven apps in Microsoft Power Platform can be configured using Microsoft Entra ID B2B collaboration and Power Platform security controls. For Dataverse-backed apps, the important point is that guest access is governed by multiple layers. The user must be invited and accepted as a guest, added to the environment, licensed appropriately, allowed through the environment guest access setting, and assigned the right Dataverse security roles. Once these controls are configured correctly, external users can access the required app and perform only the actions permitted by their assigned role. References Share a canvas app with guest users - Power Apps Control guest access to Microsoft Power Platform environments Identity and access management - Power Platform Sharing a model-driven app - assigning security roles and privileges Share a canvas app with your organization Security in Microsoft DataversePartner Case Study | Appfie and Plopsa
What does it take to keep a theme park running smoothly when thousands of guests are buying tickets, moving through gates, and making purchases every hour? While visitors experience the rides and attractions, a different kind of choreography is happening behind the scenes—one where finance teams work to keep every transaction accurate, aligned, and moving at speed. For teams smoothing out these back-end operations, having the option to deploy AI-powered, no-code or low-code solutions can be a game changer. And for Microsoft partner Appfie, this kind of operational challenge is an opportunity to rethink how work gets done. With their focus on no-code and low-code solutions, Appfie helps organizations replace fragmented processes with centralized, scalable systems built on Microsoft Power Platform. To support this work, Appfie taps into the Microsoft AI Cloud Partner Program for access to funding, tools, and direct collaboration with Microsoft experts to accelerate early-stage prototyping and align stakeholders faster. In addition, they highlight their Solutions Partner designations to establish credibility with customers and stand out from the competition in Microsoft Marketplace. By combining these program benefits with a mentorship-led delivery approach, Appfie empowers their customers to move quickly from idea to implementation while building internal capability along the way. This model proved especially effective when Studio Plopsa NV, the amusement park company, sought a faster, more consistent way to manage their core financial processes. Keeping every transaction on track across multiple parks Based in Belgium, Plopsa operates eight amusement parks across Europe, including in Belgium, Germany, and the Netherlands. The company is owned by family entertainment giant Studio 100, and their parks feature characters and locales from Studio 100 properties. Naturally, tracking financial transactions across ticket sales, events, souvenirs, food, and more is a monumental task. At the center of this effort was Plopsa’s main cash register process, a critical function that supports daily operations across all parks. As the business grew, managing this process in a consistent way became increasingly complex. This was especially true as the company was working with legacy technology—including, in some instances, pen and paper. Each location contributed to a shared financial picture, but without a centralized system, maintaining alignment across parks required additional effort and coordination. The lack of centralized data management also meant processes could vary from one park to another, creating inconsistencies in how data was handled and limiting visibility for the finance team. This fragmentation introduced friction into an otherwise smooth operational environment. Plopsa needed a solution that could be delivered quickly and that avoided disruptions to their fast-moving business. They weren’t looking for a lengthy transformation, but rather a way to modernize a core process and create a system that could deliver consistency, centralization, and speed. Their search for a solution led them to Appfie. Continue reading here
