Versioning, Sync and Storage in SharePoint/OneDrive
We have noticed a few issues the way Microsoft is creating any version of the documents and consuming the allocated tenant storage. Here is what I did: I create a new document in a version enabled document library in an SPO Teamsite(with Group) and sync the same document library to my desktop using OneDrive desktop app. I co-author on the document with other users. Problem 1 During Co-authoring, SharePoint creates multiple versions of the document. Every version of the document is consumed from the total storage quota allocated on the SPO site. If a 50 MB document has 500 versions(the default document library limit), it would consume 25 GB from the Site storage quota. Problem 2 For every change in the document, OneDrive is downloading the full file to desktop instead of only the changes in the document. Note: The upload of the change in document is working as expected. It is only uploading the change and not the full document.SharePoint Online with Forced Checkout and Synced Folders
I have enabled a setting in our SharePoint Online instance that forces the checkout of files in our Document Library. I want this setting to remain as-is for a multitude of reasons. (I believe it has solved some other issues we had in the past with collaboration and documentation of changes to shared files.) The difficulty I have is with effectively using this Document Library now. When the file is checked out and the folder is synced to my local machine shouldn't I have the ability to modify said file? However the file remains uneditable. Furthermore, shouldn't we be able to add files to the local synced location? I cannot save to this folder natively (using other software) or by dragging files into the folder. I don't want to prevent people from adding things! Alternative Workflow The only alternative I can see is doing everything via the web-interface. I have to check out the file, download it, edit it, reupload it via the web interface to the same location, make sure it prompts with the "A file with this name already exists" message (I have a colleague that swears it didn't give him this prompt for a PowerBI PBIX file) and then click "Replace". It is a lot of extra steps and really removes any effectiveness of having the Sync client at all. (It also means a completely different workflow for these files compared to other files in SharePoint document libraries because other libraries don't have this setting. It's more of the forced-different-workflow than anything that bugs me.) Am I missing something or is this a big limitation of checking in and out of a document library? Suggested Alternative by Coworkers The reality is people just end up suggesting, "Let's just turn off the requirement for checking things out" which is the opposite behavior of what I'm trying to accomplish here which is trusted and tracked collaboration on files with colleagues. Are there any other workflows here that I'm missing? Sync Client Version I know the OneDrive client has gone through multiple iterations, but I try to stay on top of having the latest versions of everything. I'm on Version 2017 (Build 17.3.7076.1026) FWIW, I have reviewed https://support.office.com/en-us/article/Top-questions-about-check-out-check-in-and-versions-7e941339-e972-4c7a-a79a-80a1fcf84076 and have looked for an answer to this question in various spots, but have not found any.
