Lifecycle using Custom Protection with Purview Sensitivity Labels
Organizations using Purview Sensitivity Labels with custom protection face a fundamental governance challenge: there is no lifecycle‑ready way to maintain, audit, or update per‑document user rights as teams evolve. This affects compliance, need‑to‑know enforcement, and operational security. Document lifecycle challenges Team growth: new members do not inherit document‑specific rights. Team shrinkage: departing members retain access unless manually removed. Employee offboarding: accounts are disabled, but compliance may require explicit removal from protected documents. Audit requirements: organizations need to answer “Who has what rights on document X?” — and today, no native tool provides this for custom‑protected files. Existing method Limitation Purview PowerShell Overwrites all existing assignments; no granular updates MIP Client Not yet capable of bulk lifecycle operations OlaProeis/FileLabeler Great tool, but limited by the same PowerShell constraints What the tool enables Rights audit trail per document Controlled lifecycle updates (add/remove/transfer rights) Preservation of original files for rollback Multi‑action batch processing Admin‑only delegated workflow with MIP superuser role Full logging for compliance Supported operations ListRightAssignments – extract all rights from each document under a given label GUID SetOwner / AddOwner – assign or add owners AddEditor / AddRestrictedEditor / AddViewer – role‑based additions RemoveAccess – remove any user from all roles AddAccessAs – map one user’s role to one or more new users Multi‑action execution – combine operations in a single run Safe mode – original files preserved; updated copies created with a trailer Because this tool can modify access to highly sensitive content, it must be embedded in a controlled workflow: ticket‑based approval, delegated admin, MIP superuser assignment, and retention of all logs as part of the audit trail. This ensures compliance with need‑to‑know, separation of duties, and legal requirements. I would appreciate feedback from the community and Microsoft product teams on: whether similar lifecycle capabilities are planned for Purview whether the MIP SDK is the right long‑term approach how others handle custom‑protected document lifecycle today interest in collaborating on a more robust open‑source version Max