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Protect your Microsoft 365 data and stay in control with Microsoft 365 Backup — whether managing email, documents, or sites across Exchange, OneDrive, and SharePoint. Define exactly what you want to back up and restore precisely what you need to with speeds reaching 2TB per hour at scale. With flexible policies, dynamic rules, and recovery points up to 365 days back, you can stay resilient and ready. In this introduction, I'll show you how to minimize disruption and keep your organization moving forward even in the event of a disaster with Microsoft 365 Backup. Fine-tune what gets backed up. Back up by user, site, group, or file type — to meet your exact needs. Get started with Microsoft 365 Backup. Restore data in-place or to a new location. Compare versions before committing. Take a look at Microsoft 365 Backup. Restore content from months ago. Use fast weekly snapshots — even when the issue went unnoticed for weeks. Start here with Microsoft 365 Backup. QUICK LINKS: 00:00 — Automate recovery process 00:37 — How to use Microsoft 365 Backup 01:49 — Compare with migration-based solutions 02:30 — How to set it up 03:33 — Exchange policy for email backup 05:00 — View and manage backups 05:24 — Recover from a restore point 07:45 — Restore from OneDrive & SharePoint 08:33 — Bulk restore 09:41 — Wrap up Link References Check out https://aka.ms/M365Backup Additional backup and restore considerations at https://aka.ms/M365BackupNotes Unfamiliar with Microsoft Mechanics? As Microsoft’s official video series for IT, you can watch and share valuable content and demos of current and upcoming tech from the people who build it at Microsoft. Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries Talk with other IT Pros, join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog Watch or listen from anywhere, subscribe to our podcast: https://microsoftmechanics.libsyn.com/podcast Keep getting this insider knowledge, join us on social: Follow us on Twitter: https://twitter.com/MSFTMechanics Share knowledge on LinkedIn: https://www.linkedin.com/company/microsoft-mechanics/ Enjoy us on Instagram: https://www.instagram.com/msftmechanics/ Loosen up with us on TikTok: https://www.tiktok.com/@msftmechanics Video Transcript: -If something bad happens, like someone accidentally does a bulk file deletion or files are corrupted by a malicious user or ransomware, the first question is, can we recover from our backup? And the second question is, how long until we’re back online? Now to help you automate a targeted recovery process, Microsoft 365 Backup has a self-service solution that helps you scope the data that you want to recover. Your data remains inside your Microsoft 365 trust boundary, providing bulk restore recovery speeds of up to 2 terabytes per hour at scale. -Now, you might be wondering, do I even need to back up Microsoft 365 data? Let’s look at where it makes sense. So, first, if there’s a natural disaster, Microsoft 365 already natively offers high availability and disaster recovery with built-in service resiliency. That said, if you experience a data breach or maybe unexpected data corruption from a processor person on your end, or because of ransomware, your Microsoft support options depend on the workload in Microsoft 365. For example, for SharePoint, if you do nothing additional at all, when you contact Microsoft Support, if the event happened up to 14 days prior, Microsoft will recover OneDrive and SharePoint to a previous state within that timeframe. That said, if you want to get more specific on what gets restored or want to go back further than 14 days to recover your data, this is where the Microsoft 365 Backup service comes in. It’s self-service by design for SharePoint Exchange and OneDrive, giving more targeted control to scope exactly what you need to restore for up to 365 days. We’ll be adding more Microsoft 365 Backup coverage to other Microsoft 365 workloads over time. -Let’s compare this with migration solutions that you may be familiar with. These solutions work by moving your data and transforming it to store it into their service. Then, for recovery, the backup has to be restored back to its original form, then migrated back to your Microsoft 365 tenant, adding significant recovery time. Instead, Microsoft 365 Backup takes incremental snapshots of your data. The data stays in your Microsoft 365 service boundary in its native encrypted form. So, when you need to recover your data, the recovery process is accelerated. Microsoft 365 Backup is a consumption-based service with billing based on the amount of data protected. -Next, let’s walk through the setup steps and controls to manage backups and restore them. Starting with setting up a billing plan, where in advance, you’ll need to have an Azure subscription as well as a defined resource group. So, from the Microsoft 365 admin center under Setup, you’ll activate pay-as-you-go services and select Get started. Here, I’ll choose my Azure subscription and the resource group, and the region. Note that this region here is only used for billing. Your data will remain in the location that it’s currently in. Now, still on this page from the Settings tab, in the Storage location, you’ll choose Backup. Then, turn it on and save to confirm. -Now, with the service running, the rest of the steps will be performed from the Microsoft 365 Backup page in the admin center. So, here, I can configure backup policies to initiate automated backup processes. I have navigated within settings to Microsoft 365 Backup. From there, each workload, SharePoint, Exchange, and OneDrive, can have its own individual policies. So, I’m going to walk through an Exchange policy for email backup, but all three follow similar steps. After hitting Set up policy, the overview page displays policy attributes like the backup frequency. In this case, it’s every 10 minutes. The backup retention up to one year. -Now, the backup frequency does not impact your costs. Here, I can choose the selection method. The options are to upload a CSV file with mailboxes. Now, for SharePoint policies, this would be sites, and for OneDrive, we’d target user accounts. You can also use a dynamic rule, which allows the mailboxes in scope to dynamically update as group membership changes. Or you can define specific filters where you can select up to three distribution lists or security groups, or both. Now, these are the same filters for OneDrive policies. And for SharePoint, you can use filters for site names, URL contains values, or site last modified dates. The final option is then to select mailboxes individually, where you can manually select the mailboxes that you want to back up. In my case, I’ll choose the dynamic rule and use distribution lists, and I’ll select Project Falcon and Northwind Traders. -Now, I just need to review, and from there, I can create the policy. The policy will typically be active within an hour of creation, depending on the size of your group, and you can edit policy attributes at any time. So, now with the policy created, let’s move on to the process of viewing and managing backups. I’m back on the Microsoft 365 Backup page, and now I have active policy set up for each workload. And as mentioned, I can make required edits and changes to these policies from here. For example, you can pause backups or add, or remove sites from the SharePoint policy. -So, at this point, all of our services are running automated backups. Now, let’s assume that something happened to our Exchange mailboxes that were backed up and we want to recover from our restore point. Now, to simulate that, I’m logged in as Adele. I’m deleting email from the last month and even removing those from the Deleted items folder. One thing to note is that a restore from Exchange will only impact items that were modified, hard-deleted, or purged during the recovery window. So, let’s recover those deleted emails. So, I can start that for Exchange by hitting Restore mailboxes. -Now, for the choose selection method option, there is an option to upload a CSV list of mailboxes or select them individually. I’ll choose that one. And then, I’ll search for Adele and there she is. Now, I’ll add her mailbox and hit Next. Then, in content scope, I can select all emails including notes, contacts, calendars, and tasks, or I can choose a specific timeframe as well as apply filters, as you can see here. I’m going to keep the default of all items. Then, I can choose a time before the event happened to restore too. From there, I’ll be presented with available restore points. Email restore points are created every 10 minutes from when the policy’s active for up to 365 days. And I’ll choose this one for April 4th at 8:40 AM. -Then, for the destination of restored items, I have two primary options. I can replace mailbox items with backups, or the current version of the items will be overwritten by the items recovered from the restore point. Or I can create new mailbox items from backups within the user’s mailbox, which will be named Recovered Items, with the year, month, day, and time. I’ll keep replace mailbox items. Note that only effective items as mentioned will be overwritten. Any items received after the restore point or unmodified items will not be reverted and will also not get copied over if you decide to create a new folder. Once I confirm and commit to the file restore, from there, I can track progress from the Restoration tasks tab in the Microsoft 365 Backup page and see how things are going. So, I’m going to fast forward a little in time. And just to prove it, I’m back in Adele’s mailbox, and you can see that all of the emails that I deleted before have returned. That’s Exchange. -And there are also a few differences when restoring from OneDrive and SharePoint worth pointing out. Now, I’ll start with SharePoint. Here, I can upload a CSV file of site addresses or select them individually. I’ll do that. Now, I can select exactly which sites I want. There we go. Then, in Search for backups, you’ll see that things are a little different compared to Exchange. And again, I need to choose a date closest to the restore event, as well as a time of day. And for the previous two weeks, there are standard restore points captured every 10 minutes. And for a small-scale restore where you want to prioritize speed over the exact restore time, the prioritized backup options shown here will be faster and is recommended. These faster restore points are taken roughly every 24 hours. -One other thing to note here, if you’re doing a bulk restore, for example, to thousands of sites, then the fast restore points are not relevant. If you want to restore beyond two weeks, because these are weekly snapshots, if I choose the most recent date, where I know that my content is safe, the tool will automatically select the closest restore point captured prior to my selected time. And these weekly restore points are also fast restore points too. The other options are similar to what I showed in Exchange, where you can use in-place Restore or also create new sites. Note that content restored to a new location will apply and address suffix of R, followed by the restore number in a numeric sequence for each restore, starting with R0, as you can see with this site’s URL. In this case, you can copy restored items manually from the restored location to the prior location as needed, and in-place restore will mean users recent edits made to sites, files, and metadata since the time of the restore point will be lost. You can find additional backup and restore considerations at aka.ms/M365BackupNotes. -As you saw today, Microsoft 365 Backup doesn’t just let you self-manage your backups, it helps you recover faster. To find out more, checkout aka.ms/M365Backup. And keep watching Mechanics for the latest tech updates, subscribe to our channel, and thanks for watching.Golden Path for Education - Part 1a
What is Golden Path Golden Path was developed to simplify and enhance the security of deploying a Microsoft 365 tenant solution in education. It consists of three stages: Stage 1: Deployment Guides are available online at Golden Path. This stage includes: Baseline - Stage 1a Standard - Stage 1b Advanced - Stage 1c Stage 2: A Discovery/Assessment AI tool is used to expose the tenant's configuration and analyze it against the tenant's license configurations, tenant and service settings, Microsoft's general education recommendations, and customer requirements. Stage 3: Drift Configuration management helps understand changes made against the established configuration in the tenant. These changes can be reversed or modified before any breaches or irregularities create problems. Goals and Objectives for Golden Path Goals Develop prescriptive deployment guides that provide a centralized resource with education-specific scenarios to assist organizations in defining, managing, and organizing their tenant and appropriate applications. Reduce the overall complexity of tenant and service deployment. Establish baseline recommended pathways to facilitate a common and agreed-upon configuration based on subject-matter experts. Utilize AI technology to uncover and compare recommended settings against user requirements based on documented configurations. Implement phased configurations to aid customers and partners in understanding what they may not know or should consider during discovery to meet customer expectations. Highlight unused features and products to ensure customers fully leverage the potential and benefits of their purchased product licenses. Identify opportunities for partner participation in achieving customer goals and expectations based on customer requirements and Golden Path findings. Create an easy pathway for customer change management to enhance control, security, compliance, and privacy of tenants. Develop custom assessments to evaluate product entry for items such as Copilot, Defender, Purview, Intune, Zero-Trust, and Microsoft Entra ID. Objectives Deliver information for features available (used/unused) to users based on license model. Prescriptive recommendations based on education scenarios. - Present upgrade license opportunities from A1 to A3 to A5. Security analysis exposing gaps and issues proactively to allow modifications before it's too late. Promote partner access to customers that have defined gaps based on assessments and are requesting partner assistance. Better discovery and assessment analysis with new tools. Designed to be more self-serving customer and partner access management. Speed up user adoption for educators and IT Admins alike. Baseline Stage 1a Baseline is stage 1a in the overall development of the Golden Path for Education. It is based on a majority of licenses within the tenant at the Microsoft 365 A1 for Education level. It also is a set of recommendations for ALL Microsoft Education tenants. Navigation Golden Path has three folders in the navigations. Golden Path Baseline References Golden Path folder consist of the Golden Path overall review. It goes over the entire program and the how and why it is built. Currently there are two pages, Golden Path overview and Baseline Overview. Golden Path overview menu Golden Path overview Stages (Deployment Guides, Discovery/Assessments, Drift Management) Modules (Setup, Identity, Applications, Security, and Devices) Phases (Baseline(A1), Standard(A3), Advanced(A5)) Baseline Overview Steps for each phase (Setup, Identity, Applications, Security, Devices) Licenses that are included General information links List of links for all applications and products included with A1 license List of links for all features included with A1 license Baseline menu Setup Tenant setup is key to establishing a secure and valid tenant. Setup goes through domain assignment, administration, and service management. Overview - Review all the steps that are part of the setup phase section Step 1 - Create your Office 365 tenant account Step 2 - Configure Security Center admin settings Step 3 - Secure and configure your network Step 4 - Sync your on-premises active directory Step 5 - Provision users Step 6 - Sync SIS with School Data Sync (SDS) Step 7 - License Users Identity Establishing an identity via Microsoft Entra ID and establishing authentication methods, Single Sign-On, and user procurement methodologies. Overview - Review all steps that are a part of the identity phase Step 1 - Understand identity definitions Step 2 - Configure Microsoft Entra ID basics Step 3 - Consider education identity steps Step 4 - Consider identity applications Step 5 - Set up access to operation services Step 6 - Set up identity lifecycle Step 7 - Configure security in identity Step 8 - Manage access controls Applications Applications like Microsoft Teams, SharePoint, OneDrive, Exchange Online are the core to a Microsoft tenant. Getting these applications setup are essential to allowing users in education to access services and apps like Learning Accelerators. Overview - Review all steps that are a part of the application phase Exchange Online o Step 1 - Design an Exchange Online environment o Step 2 - Set up Exchange Online o Step 3 - Configure compliance and security in Exchange Online o Step 4 - Configure address books, shared mailboxes, and clients Microsoft Teams o Overview - What is Microsoft Teams for Education o Step 1 - Configure Microsoft Teams for Education o Step 2 - Configure Microsoft Teams policies and settings for education organization OneDrive/SharePoint - Overview o Step 1 - Plan your OneDrive and SharePoint Deployment o Step 2 - Share within OneDrive and SharePoint o Step 3 - Configure security and access controls in OneDrive and SharePoint o Step 4 - Compliance considerations with OneDrive and SharePoint Security and Compliance Security via each phase is essential to maintaining order and blocking access for bad actors. Along with security compliance/privacy considerations that are established to adhere to a multitude of local and government requirements worldwide. Overview Step 1 - Security Considerations Devices Managed and unmanaged devices are another key to helping secure the network and potential cyber-security considerations that enter the network via these devices. Overview Step 1 - Review device management structure Step 2 - Plan device management Step 3 - Configure settings and applications Step 4 - Deploy and manage devices Windows 11 features and tips References menu Mulit-tenant solutions - Architectural recommendations base on multi or large tenant solutions. Accessibility Deploy Office 365 applications Pooled storage management How do you use Golden Path? Golden Path uses deployment guidelines content that contain education scenario specifics. Golden Path has a linked path for each modules based on the phase (Baseline,Standard,Advanced). Users can follow the deployment content to establish or redefine the tenant configuration in order to enable additional services and products. What’s Next Go to https://aka.ms/gp4edu to access the first part of Golden Path. Part 1b (Standard -A3 content) NEXT Part 1c (Advanced – A5 content) Part 2 - We will create a mechanism to discover the tenant configuration settings and allow customers and partners the ability to qualify what is set to standard recommendation. Using AI to deliver user requirements against the configuration will allow additional paths to enable services and features that allow the user/customer to achieve their objectives. Part 3 – Deliver drift management solution for management of unrealized or understood changes that need to be approved or modified.Using Exchange Online for Alumni to Extend Exchange Licenses for Graduating Seniors
With the uncertainty surrounding what our education process(es) will look like this fall, we want to make sure students have access to the resources they need. This post will provide you with guidance on extending Exchange licenses using the Exchange Online for Alumni license type.MWT Webcast - Guarding the HLS Gate with Microsoft Threat Intelligence
Join this webcast to learn how Office 365 threat protection services including Exchange Online Protection (EOP), Advanced Threat Protection (ATP), and Threat Intelligence protect, detect, respond, and help educated end users on threats across your entire Office 365 ecosystem. This session highlights the latest advances and differentiation of Office 365 threat protection services and provides a detailed road-map of what is to come.
