Creatives
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Using OneDrive for a team of creatives – central storage rather than individual owners
Hi all, I've recently joined a new organisation as a digital design lead. My team of designers and video editors are spread across two different cities, so we need a cloud-based file storage system that we can access from anywhere. Historically the organisation has used OneDrive for file storage and sharing, but have encountered the following issues: 1. Due to files being owned by individual team members, the only way to access another person's work is by them sharing the folder with you. This leads to a chaotic jumble of folders in the "Shared with Me" tab, rather than one central location for everything (as you would have if using a local server). It also leads to access issues when staff are away sick or leave the organisation. 2. Downloading large folders (e.g. working files for video editing projects) is sometimes problematic. I have yet to test whether this applies to syncing, or just to downloading from the browser. What I would like to have is something akin to a local server, where files are stored together and owned by the team rather than by individuals. Team members should be able to access all areas easily and quickly, although they might only sync their own current projects to their computer. This also needs to be able to support very large file sizes, not just as an archive but for daily work. Two questions: 1. How do I create this shared location, not owned by an individual but by a team? 2. Is OneDrive the best fit for dealing with massive files to be accessed remotely for daily work? Note: our organisation also uses SharePoint and Teams if that's relevant.Solved10KViews1like11Comments