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Jenny660
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A series of questions about outlook calendar company settings
Hi, I'm going to apologise in advance as I'm not super techy so some of my language is probably a bit basic but I hope I can explain in simple terms what I am looking to do. I have, as standard, gone to Google with all of these questions at some point in time but the solutions I have found either didn't work and flagged an error or I perhaps didn't have a strong enough understanding of the tech to be able to properly follow or troubleshoot on the seemingly more complex ones! I work for a small company and we have Microsoft 365 Business with premium licensing. I have full admin rights, if it's helpful to know. The first thing I want to do is create a 'contact' for All Staff so that I can keep it up to date centrally and then users can type in 'all staff' when sending an email. I've managed to create this for myself and tried to share it with my CEO but it didn't actually share and I cannot work out how to make this Contact list universally accessible. The second thing is that we have team birthdays in our calendar. I'd ideally like to be able to create something where, again, I can update a central record of birthdays and it automatically appears in all of our staff calendars in the same way as bank holidays do. As it currently stands I have schedulers coming from my calendar that I need to constantly add or remove and also add and remove staff as they change (which is fairly frequent and a real pain). I know that the birthday calendar exists, but I think that it will only be populated/visible on an individual basis as I understand it? The third thing is, I'd like our internal calendars to be shared as an automatic setting. People could, ideally, be able to restrict them if they needed to, but every time a team member starts they manually share calendars with everyone, sometimes they forget someone (in the absence of an all staff contact?) or sometimes there are delays to people getting around to it, so it would just be so much easier to have it as an automatic setting. If anyone can help with any of the above I'd be really really grateful! Thanks 🙂839Views0likes1Comment
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