How to filter lookup column based on another column from using specific criteria?

Occasional Contributor


I have the following lists

  • List - 1 : EmployeeList 
    • EmployeeName - Single line text column
    • Active- Choice column : True or false

  • List - 2 : EmployeeWorkLoad
    • EmployeeName - lookup column from Employee List


Is it possible to filter out items displayed in the lookup column based on (Active= True) so that, while creating new entry in EmployeeWorkLoad List it won't show deactivated employees in look-up column.

3 Replies

@New_learner This is not possible using SharePoint out of the box list forms.


You have to customize the list forms using Power apps for this. Then you can change the "items" property of lookup column combo-box/dropdown based on active column. Check below links for more information:

  1. PowerApps filter on Lookup column from SharePoint 
  2. Filter Lookup Dropdown list based on values in another SharePoint list 

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best response confirmed by New_learner (Occasional Contributor)
You could create a new calculated column in the EmployeeList, that only displays the EmployeeName if the employee is active...And nothing otherwise.


Then change the lookup column EmployeeName the EmployeeWorkLoad list to use that column instead of the EmployeeName column



I have done like this only.


 And it worked as expected.
Thank you for your response.