80% of those recently surveyed agree that comprehensive data security with integrated solutions is superior to using multiple best-of-breed solutions that have to be manually integrated and managed. The reason is that having more tools does not mean greater data security or efficiency – it’s the opposite. It may create a false sense of security, gaps in visibility and coverage, and increased complexity, time, and resources to manage siloed disparate solutions.1
With Microsoft Purview Information Protection, we provide an integrated solution that is built-in, intelligent, unified, and extensible. It identifies and protects sensitive data across your digital estate, which includes Microsoft clouds such as Microsoft 365 and Azure, as well as on-premises, hybrid and third-party clouds, and SaaS applications.
Today we are excited to announce several new Information Protection product capabilities that are generally available in the following categories:
Intelligent advanced classification and labeling capabilities at enterprise scale
Organizations are faced with the challenge of discovering and protecting sensitive data across their digital estate in order to prevent unauthorized access and sharing of corporate intellectual property and PII. This is especially true for large enterprises with hundreds of thousands of employees and millions of files. Advanced classification technology (e.g., named entities, exact data match, OCR, and pre-built Sensitive Information Types including credentials and fingerprint SITs) can be leveraged to quickly discover specific types of sensitive data based on the content found within files or business applications.
But, for those working on highly sensitive tented projects or long-term strategic plans, they need another method that can quickly classify and protect files based on files names with certain phrases (e.g., “Project X”) or which key executive on the team created the document. We are excited to announce a new advanced classification capability based on the context of files and data. This will enable system admins to more quickly and intelligently classify groups of files and data based on their characteristics/properties, which wasn’t previously possible.
In addition, to make it even easier to classify large groups of highly sensitive confidential information, we now offer a new site labeling capability that can protect large numbers of sensitive files, without requiring admins to define classification policies at all, which saves much time and resources.
We continue to make advancements in our trainable classifiers offering to improve accuracy and discovery of categories of sensitive content as well as specific forms and files. For example, admins need to quickly determine whether a trainable classifier is effective, so they can make necessary changes as needed (e.g., replace with a different classifier). Customers also want to quickly detect business context in documents to keep confidential data from being leaked to unauthorized individuals. We are pleased to announce that keyword highlighting of the top words/phrases in files that cause a match to a trainable classifier is now available along with a new pre-trained ready-to-use trainable classifier that quickly detects business context in files.
Contextual support for trainable classifiers improves visibility into effectiveness as well as discoverability
Better protect your most important PDF files
PDFs are heavily used for contracts, statements of work, legal documents, health records, manuals, and other types of documentation, making them indispensable in today’s modern workplace. Customers have been asking for this, and we know that PDF is the most common file type seen in SharePoint and OneDrive. Customers need equivalent labeling and protection capabilities with PDFs that are available for other Microsoft 365 files across commonly used workloads. We are excited to share improvements in the PDF experience and the general availability of:
Securely collaborate on your most sensitive projects with user-defined permissions
Customers who are working on highly sensitive tented projects need to share and collaborate on documents with a small number of people on their team, but they also want to prevent oversharing of these sensitive files with unauthorized users. For these individuals selecting a label that is too general (e.g., Confidential – FTE only) doesn’t meet their needs. However, system admins have limited time/resources to create special more granular labels for specific teams to use. The solution is to enable document owners to create their own custom labels that limit the number of people who can read or edit documents to a small group of users they choose. For example, the press release review of the quarterly earnings of a public company could be circulated only among a small set of individuals who need to review and/or make edits, since they’re the only ones able to access the document at all.
Microsoft Fabric Information Protection support enables end-to-end protection
Customers need end-to-end protection of sensitive data from the point it enters Fabric, as it moves around and gets re-used in other files within Fabric, and when that sensitive data leaves Fabric
Multicloud support extends protection across your digital estate
Many organizations don’t just use a few SaaS apps, but many, not a single Cloud Service Provider but a few. And, they store their data (unstructured or structured), on-premises, in the cloud/multi-cloud, and in hybrid clouds across their digital estate. In order to better support the many and different ways that customers need to discover and label their most sensitive data wherever it lives and travels, we’re excited to announce the following new Information Protection capability:
More built-in features in Microsoft 365 make it even easier to protect sensitive data
As we continue to assist customers migrating from Azure Information Protection to the superior built-in capabilities of Microsoft Purview Information Protection, we are pleased to announce the following releases are now generally available:
How to Get Started
Join the Data Security and Privacy Customer Connection Program (CCP) to get information and access to upcoming capabilities in private previews in Microsoft Purview Information Protection and other Purview solutions. An active NDA is required. Click here to join.
1Source: Microsoft Data Security Index report
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