Starting today, Planner tasks assigned to you will appear in To-Do under a new Assigned to Me list. This integration, which is available to anyone with an Office 365 Enterprise or Office 365 in Education plan, addresses your most popular request: integration with Outlook tasks. It also continues our efforts to build a seamless task management experience between Planner and other Microsoft 365 tools, like we’ve already done with Microsoft Teams, Microsoft Flow, Microsoft SharePoint, and others.
To-Do integration with Planner bridges the gap between individual and team tasks. We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well. To-Do is your hub for organizing and focusing on all of your tasks. Planner is a collaborative space for you and your team to see how everyone’s tasks fit into a plan. Together, To-Do and Planner simplify work management by allowing you to focus on your tasks at hand and easily jump back into Planner to collaborate with your team.
To get started, you need to enable Planner connectivity within To-Do; it cannot be enabled within Planner.
The easiest way to do this is on the blue banner that will pop out in the lower-left corner the first time you open To-Do after this release. Simply click “Show list” and you’re set. Just note, you’ll only see this banner the first time you log into To-Do. (Your banner might look slightly different from the one pictured below if you’re using an Android or iOS device. But switching on the integration works the same.)
If you missed the banner, you can also enable the integration by following the below steps.
Tasks assigned from Planner are automatically added to your To-Do task database—after you’ve enabled the integration, of course—which means your Assigned to Me tasks act much like traditional To-Do tasks and can appear across a few other lists if you’d like. These lists include:
Tasks assigned in Planner appear in the new Assigned to Me list, where you can edit checklist items, mark the task as complete, and more. All task changes in To-Do are replicated in Planner, and vice versa.
Your assigned Planner tasks also appear as suggestions to add to your My Day list
And since Planner tasks live in the To-Do database, you can find them using To-Do’s search functionality.
There are a few features not yet supported when working with Planner tasks in To-Do. These include creating a Planner task from within To-Do, adding and editing assignees or attachments, creating a recurring task, and using drag-and-drop to reorder tasks within a list or to reorder steps within a task.
If you’d like more details about Planner tasks in To-Do, please visit our support article.
We appreciate all of the feedback and ideas we received about this integration. It's been an enormous help during this process. Please continue to let us know what you'd like to see!
What are you most excited about with this integration? Leave a comment below to tell us how you’re using Planner and To-Do together to get even more done!
Have an idea of what we can improve? Head to Planner’s UserVoice site to vote, comment on, and add new ideas.
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