Tasks are the building blocks of our work. They help us keep track of what to do now and what needs to be done next. But tasks are hard to manage, especially when you have to flip between different places to see them all.
That’s why we’re thrilled to begin rolling out Tasks in Microsoft Teams, a coherent task management experience in your hub for teamwork. The new Tasks experience brings together Microsoft Planner and Microsoft To Do into Teams, giving you one place to manage your team plans and individual tasks.
We’re starting to roll out Tasks in Teams on desktop today to a small group of users, and that rollout will continue through September. The Tasks in Teams mobile experience will not be available until the desktop rollout is complete.
As a reminder from our announcement blog during Ignite last year, the Tasks in Teams experience comes as an app, which shows both Planner and To Do tasks, and as a tab, which is added to individual Teams channels and only shows Planner tasks. That blog also reiterated our commitment to Planner—and that’s still true today. We’re as dedicated to Planner as ever; in fact, there’s never been more momentum behind Planner because it powers key elements of the Tasks in Teams experience.
To get the Tasks in Teams app when it’s available, click the ellipses in the Teams left siderail and select Planner. No, that’s not a typo: as we roll out the new Planner experience in Teams desktop, the app name will initially remain Planner. It will then briefly change to Tasks by Planner and To Do. Finally, it’ll be simplified to Tasks. On Teams mobile clients, users will always see the app name as Tasks.
The above is true for the tab, too, which you can add by selecting the “+” icon at the top of a Teams channel.
We’ve devised this naming sequence on purpose to alleviate confusion among customers who miss our communications about this release. Nothing about the app’s functionality will change during this process; it only affects the name. Here’s a graphical representation of the sequence for reference.
If you’re not seeing the new Tasks experience after adding the app, hang tight. We’re enabling Tasks in Teams for customers little by little, and you will see it in the coming weeks. When it does appear, check out this support article first for tips on getting started. Government tenants will see the app and all its name changes but will not get the updated Tasks in Teams experience during this rollout. We'll be in touch through Message Center when it becomes available.
We’ve made some exciting additions to the Tasks in Teams experience since the Ignite announcement. Here’s short summary of those changes, which are covered more extensively on our dedicated Microsoft Docs page.
Tasks in Teams is the first major step in building a more connected task management experience across Microsoft 365 apps. Outlook already syncs all tasks to To Do where you can manage more task details, and Office will soon support task assignments from @mentions in Word, Excel, and PowerPoint.
We’re calling this entire effort Tasks in Microsoft 365, and it revolves around three core principles: coherence, intelligence, and integration. It’s part of a larger collaborative work management initiative that we just launched last week at Microsoft Inspire. You can watch the 30-minute presentation video about that effort here.
To stay current on our progress, keep checking the Planner Tech Community. We also invite you to check out our new Tasks in Microsoft 365 webpage, where you can find more information and announcements about Microsoft’s connected tasks experience. If you have ideas or suggestions for improving this experience, drop us a line on Planner UserVoice.
Bonus coverage! Several members from our team recently sat down with the hosts of The Intrazone, a biweekly podcast series from the SharePoint team, to talk about Tasks in Teams. You can listen to that conversation using the media player below.
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