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Microsoft

This month, we have new Forms features to give you more visibility and control over your surveys, polls, and quizzes. Read on to stay up-to-date. If you are interested in what’s new in Microsoft Forms integrations with other apps, check out our Integrations blog here.

 

Introducing: Specific User Sharing for Collaboration

Use Specific User Sharing for Collaboration to collaborate with specific users or groups within your organization. Now, if you want to collaborate with others to either build a Form or analyze the response data, you can use the options in the Share > Share to Collaborate dropdown.


Previously, the options only included “Users with an Office 365 work or school account can view and edit” and “People in my organization can view and edit.”  These function as they are named but can be riskier if the collaboration URL is distributed more broadly than you originally expected.


There’s now a new option available to let you specify Specific Users or Groups within your organization to collaborate with.  You can specify one or more co-authors using their email address.  As this is more restrictive than existing collaboration styles, this setting is optimal for forms with more sensitive content.  You do not have to worry about the collaboration URL getting loose as it will not work for anyone outside of the list you’ve specified.

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Q: Where can I find this new feature?

A: Share > Share to collaborate > Specific people in my organization can view and edit

Q: What about the ability to define specific users or groups for response collection?

A: We’ve also heard your ask for this same feature on response collection side.  We are considering this feature in our roadmap.

If you want to learn more about this feature, please see here

 

Individual Response View No Longer Limited to 300

With the acceleration of remote work and need to collect data from large groups, we noticed the average Forms response size growing. We have expanded the drop-down view for individual responses so that it is no longer limited to 300. Users can now review, print or delete any single response, no matter how many responses they received.  Learn more.

 

 Empty Recycle Bin with One-Click

We understand that deleting forms in the Recycle Bin one-by-one is frustrating. Now users can empty their recycle bin in just one click. Learn more.

 

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Detailed view for text questions in Mobile

Back in December, we introduced the new and improved Forms mobile experience which included a summary for each response. Now, we have enabled an option to double-click on ‘text’ based responses. Visit the response page, find the text question or text option, then click the "See all responses" link to review all the responses. Users can also sort the responses from newer to older, and vice versa.

 

We’d love to get your feedback. Please go to the Microsoft Forms UserVoice site to offer suggestions or vote on ideas others have already submitted.

9 Comments
Contributor

I don't have it yet but , "specific User Sharing for Collaboration" is a very good news I think.

Thanks.

Occasional Contributor

Can you please remove the 100 question limit! This is extremely restrictive. Currently have had to create 7 different forms that all are hyperlinked off one other form. All because the form would be around 150 questions. UserVoice with over 500 votes below

 

https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggest...

Frequent Visitor

Hi, I really enjoy using Forms and have done for some time. Using Forms along side Teams has made teaching from home so much easier and my students have enjoyed the mobility of both. However, have now created quite a few, is there any way I can tidy up the Forms landing page? Can we introduce folders to save them in?

New Contributor

MSForms is a great product! I wish the functionality of the drop down type question is improved to include search or intelligence to find an exact or close match when start typing. It would be useful on long lists. Like employee name selection when an external person is Filling out the COVID-19 health screening & registering for an event hosted by one of our 800+employees  . Posted on UserVoice as well. Thank you

 

 

 

Occasional Contributor

I totally agree with you Olga Melo! We felt the same when we created COVID-19 forms. Could you please share your uservoice link so I can vote.\

Thanks & Regards,

Frequent Visitor

Why this new msg 

64A75F29-7A10-4E6F-8C8C-2F8C5D4BCEAA.png

New Contributor

@Khushi Shaikh here is the link to vote to get searchable drop down list in MS Forms.

https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggest...

 

Thank you

Occasional Contributor

Thank you @Olga Melo  for the link! 

 

Best Regards,

Occasional Visitor

Hi, I am just new to Microsoft Forms within 365 and am wondering if there is anyway if using a form for Voting purposes, if form being submitted by those outside an organisation, can you restrict the form so that it can only be submitted once per person?