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Anonymous's avatar
Anonymous
Apr 04, 2017

SharePoint Online vs. Microsoft Teams for Project Management and Cross-Site Document Searchability

Hello:   I am the PMO Senior Manager for a large global CPG company's R&D department.  Note: I am in the business (not IT), and can't get the guidance / options / clarity I need before choosing to ...
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Edward Lee's avatar
Edward Lee
Iron Contributor
Apr 12, 2017

The big big big negative that I see with Microsoft Teams is that you cannot search for project documents across private Teams SharePoint sites OR repurpose MS Teams SharePoint sites as SharePoint Online sub-sites.

Doug, this hadn't occured to me until now. I share your curiosity around this question, and likewise agree that ability to search across these Team sites would be important.

EricDavisTech's avatar
EricDavisTech
Bronze Contributor
Apr 12, 2017

Can't you use the new search capabilities on the SharePoint home page to search across all the modern team sites (Office 365 Groups) you belong to/have access to?  Wouldn't this allow you to search across team files in multiple SharePoint sites?

 

https://support.office.com/en-US/article/Find-news-sites-and-portals-in-Office-365-6b85097a-87e0-4611-a29a-dfd49b1a1220

  • John Peluso's avatar
    John Peluso
    Iron Contributor
    Apr 12, 2017

    Agree.... All Teams docs are stored in the docs library for the SharePoint Teams site mapped to the Group/Team. Each Teams channel gets it's own folder in the SharePoint docs library. The is the exact value prop of Teams being mapped to a Group-- you get the best of both Teams and SharePoint for doc management.

     

    BTW-- The attachments uploaded to planner also go into the SharePoint docs library for the Team/Group. Yammer is currently the only service that doesn't play by those rules.

    • Anonymous's avatar
      Anonymous
      Apr 12, 2017

      Thanks for the responses EricDavisTech, Edward Lee, & keith Caravelli,

       

      Microsoft Teams does not build a Sharepoint site that automatically imbeds into a seperate full-scale SharePoint Online site collection.  Microsoft Teams generates its own mini sharepoint site collection that does not integrate into SharePoint online; unless the IT department enables Enterprise Search capability and Publishing functionality.  The SharePoint Online site that I was provisioned unfortuatly was a basic Online site with no advanced functionality (including Enterprise Search)....to search across multiple site collections.

       

      -Doug

      • John Peluso's avatar
        John Peluso
        Iron Contributor
        Apr 12, 2017

        Hey Deleted, are you saying that when you use the search  box at the top-left of the "SharePoint" home page you cannot find the file you stuck in the Teams app? I've taken a look under the hood at the SharePoint sites provisioned with groups I created in Microsoft Teams, and they look like full-on, modern SharePoint Team Sites.

         

        I did a quick test and tried the following-- are you not seeing similar in your tenant?

        1- Add a file to a channel in Microsoft Teams (or even better, do this test using a file that is already uploaded to Teams so you don't have to wait for SharePoint to index the file):

         

        Add a file to TeamsAccess SharePoint Search from the SharePoint landing pageSearch for and find your MS Teams file

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