Welcome to the new Whiteboard!

Published Sep 28 2021 06:00 AM 68.6K Views
Microsoft

The global pandemic has created a shift in how people work and learn — a shift that will become the new normal as we all figure out how to function in a hybrid world. The last 18 months have seen the evolution of hybrid work develop into a reality being adopted across the world.

 

Microsoft Whiteboard continues to evolve rapidly bringing people together in a rich visual collaboration workspace that allows you and your team to ideate and create confidently together. Today we’re excited to announce new innovations in Whiteboard to equip you with an enhanced hybrid work and collaboration experience no matter where you are!

 

Let’s explore what’s available today, what features are coming next month, and what to expect in the coming months.

 

Available today

 

The following features are live today and are available on web, Teams and Android. The new Whiteboard will also be coming to Windows and iOS next month.

 

Fresh modern look and feel

 

When you open the new Whiteboard, you’ll notice a brand new user interface that combines a clean, modern look and feel with improved functionality. The new visual refresh makes features easier to access and to find. It’s also built to support the ever-growing capabilities of the app.

 

On desktops, laptops, and tablets, inking tools and content creation menus are separated to reduce cognitive load, while an app bar at the top of the canvas provides all of your collaboration and board-specific properties. On mobile, the creation panel & board controls are hidden to optimize real estate for viewing and collaboration. Large, colorful icons make it easy to use for mouse, touch, and pen users alike.

Fresh modern look and feel.png40+ new templates

 

We’re excited to announce a wide array of new Whiteboard templates! Expand and strengthen your whiteboard sessions with templates for common scenarios like brainstorming, agile rituals, problem solving, group projects and many more. We have added over 40 new, fully customizable templates to help people get started faster, generate flow, and design structure for their innovative ideas.

 

40 new Templates.gif

 

 

12 new sticky notes & note grids

 

Microsoft Whiteboard just got more colorful and organized, helping make your next workshop or brainstorming session more successful.

 

Sticky notes now offer more variety with an array of 12 colorful shades to choose from. Use different colors to create a color code system and get more organized by sorting by different color categories. Alternatively, assign one color per person to make it easier to see who contributed different ideas. Whatever your setup, enhance visual collaboration and encourage participation through the beauty of color.

 

Note grids help you create and build structure and form in your whiteboard session. Note grids present sticky notes in a clear and organized format. Customize each sticky note by color order and click to easily add extra sticky notes. You can also organize note grids by adding a title to them.

 

12 new sticky notes and note grids.png

 

Reactions

 

Expression is a cornerstone of collaboration. Users can now provide lightweight contextual feedback with a set of fun, engaging and meaningful reactions. Choose from a set of eight reactions to quickly communicate your thoughts and feelings on other’s ideas. Encourage participation from a broader range of participants. With reactions, it’s easy to engage and reply quickly in the moment!

 

Reactions.png 

Insert images

 

Images can help us learn, grab attention, and convey abstract and complex concepts. Bring your whiteboard session to life by adding photos and images to convey visual ideas more impactfully. Users can download and insert images onto the canvas with the insert image feature.

 

Insert Image.png 

Shapes

 

Flowcharts and diagrams play important roles in describing processes and in organizing information. Use shapes to quickly start a flowchart or to create your own diagram. Basic shapes, lines and arrows can now be added with the click of a mouse or the tap of a finger. Once added, you can resize, rotate and recolor the shape fill and border.

 

Shapes - resized.png

 

 

New inking tools 

 

New ink tools.png

 

Digital ink is an important part of Whiteboard, whether used to express your own ideas or to comment and annotate on other's ideas. Whiteboard is empowering everyone to leverage the unique visual expression capabilities that ink can offer.

 

Whiteboard now has 15 new pen and highlighter color options and a range of thicknesses to help visualize your content and bring your ideas to life. In addition to the traditional colors, spark the imagination and creativity of your team with Rainbow and Galaxy ink!

 

Ink Arrows

 

With ink arrows, get right to the point! Add the arrow attribute to any pen so your arrows look perfect every time. 

 

This feature adds a single or double arrowhead to the end of your ink stroke automatically, making inking easier and keeping your diagrams and annotations clean and organized.

 

Girl in a jacket

 

Ink straight lines

 

Drawing straight lines feels impossible! But not anymore…just press the Shift key as you draw. That’s it.

 

By holding down the Shift key and drawing, you’ll automatically create a straight line between the starting point of your stroke and your cursor. You can continue to move your cursor, finger, or pen to adjust the length and angle of your line.

 

Your line will automatically snap to 0, 45, and 90 degrees and to the nearest stroke end. If you need a little more flexibility, you can release the Shift key. This disables the snapping behavior and lets you adjust your line to anywhere you need it on the screen. This feature works for arrow strokes too, making it easy to create straight ink arrows!

 

Girl in a jacket

 

Ink to shape intelligence

 

Shapes are a building block for expression in visual collaboration. Create and iterate in a smooth and seamless way with ink to shape recognition. This feature allows users to visualize and conceptualize by quickly drawing shapes and then watch them automatically straighten! The best part? Converted ink is still ink, so it’s erasable, just like your other ink strokes.

 

Ink shapes with mouse:

 

Now inking shapes with mouse is easy! With this setting on, all the ink shapes you draw with a mouse will be automatically converted. If you prefer your original ink, just undo and you’ll see your original ink stroke. Not drawing many shapes? You can turn this setting off too.

 

Ink shapes with pen:

 

Draw and hold gesture shape conversion! Draw a line, circle, triangle, square, rectangle, rhombus, pentagon, or hexagon using a single ink stroke. Before picking your pen up off the screen, hold it in place for a few milliseconds. The shape will convert, and you can leave the ink as-is, or resize or rotate the converted shape!

 

ink shapes with pen.gif

 

Ink tools keyboard shortcuts

 

Your tools at your fingertips. Switch between ink tools seamlessly using keyboard shortcuts. Stay focused on your content without having to change focus to the toolbar.

 

Switch to Draw Mode Alt + W  / Alt + W + 1 
Pen 2 Alt + W + 2 
Pen 3 Alt + W + 3
Highlighter Alt + H 
Erase Alt + X
Arrow mode Alt + A
Double arrow Alt + Shift + A
Beautify Alt + B

 

Ink tactile signals with the Surface Slim Pen 2

 

When inking on the new Surface Pro 8 or Surface Studio laptop running Windows 11, with the new Surface Slim Pen 2, you can now feel slight vibrations that make writing and drawing feel more realistic. Pens, highlighters, and laser pointers will all have a unique continuous vibration as you move your pen across the canvas, giving you a more natural inking experience. 

 

In addition to a more natural inking feel while drawing, inking will feel more engaging with haptic signals for gestures. Now, when converting your ink, you'll feel a short vibration telling you that the ink has been successfully converted, giving you more confidence as you ink. 

 

Format background

 

Who said whiteboards can only be white? Customize your board by changing the background color and pattern with attractive colors and grid designs to suit your needs. Leverage black to create a "dark mode" for your next project.

 

Format Background.gif

 

Object alignment and rotation snapping

 

Arrange your content seamlessly with alignment, snapping, and rotation. As you drag one canvas object towards another, alignment guides appear to help you place your item precisely in line with the objects around it. As you rotate an object, watch it snap to 0, 45, and 90 degrees to help you achieve the exact rotation you need.

 

Girl in a jacket

 

Bring to Front and Send to Back

 

Optimally reposition objects that are on the whiteboard canvas by re-arranging and layering them with the Bring to Front and Send to Back feature.

 

bring to front - black border cropped out.png

 

Coming next month

 

We’re continuously refreshing and updating Whiteboard based on feedback and customer needs. Here is a sneak peek into some of the new features that will be rolling out next month.

 

New Whiteboard for Windows and iOS

 

The new Whiteboard provides a single unified user experience for all our customers across all devices, operating systems, and platforms. We’re rolling out an update to our native apps on Windows and iOS. This update will happen automatically and will provide you with all the new Whiteboard features from templates, shapes and reactions, to inking improvements, and more.

 

New Whiteboard for Windows & iOS.png

 

Expanded support for consumer accounts

 

Furthering our goal of making Whiteboard available and accessible to everyone, we will soon support Microsoft accounts in our Android app and on the web in addition to our existing support in Windows and iOS apps. This expands Whiteboard’s availability for everyone across all the devices they use regularly-both at work and home.

 

Insert documents

 

The ability to organize and bring in rich content is a key part of the new Whiteboard experience. Next month you can bring in documents, such as PowerPoint presentations to annotate on, make connections, and iterate together.

 

Insert Documents.png 

Coming in the next few months

 

Whiteboard is being rebuilt on top of OneDrive for Business to integrate seamlessly across the Microsoft 365 suite, so you can create, share, discover, and manage whiteboards as easily as any Office document. Availability for commercial customers has been shared through Message Center, and OneDrive for Business storage will become the default for new whiteboards in early 2022. As part of this change, we will be enabling many new capabilities outlined below.

 

Collaborative cursors

 

Hop on a whiteboard with several other colleagues and watch the board come alive. Collaborative cursors let you see other people on the board and what they’re working on in real time. Each user will be represented by a different color and a name bubble. Use collaborative cursors to guide each other on the board and follow along as your colleagues are explaining.

 

Girl in a jacket

 

Collaboration roster

 

The new collaboration roster shows you who’s actively collaborating on the whiteboard in real time with you. If no one’s in the whiteboard, it will show you who made the last edit and when, making asynchronous hybrid work collaboration even easier.

 

Sharing

 

The new share control for the web should feel familiar, as we’re using the same sharing dialog you’ll find in Office online and other experiences. This share control allows you to select specific people in your organization to share the link with, making it even easier to stay in the flow while working.

 

Laser pointer

 

Get other people’s attention as you share your best ideas. When you’re collaborating with others, you can turn your mouse into a laser pointer to draw attention to something in the board. The laser pointer ink will automatically animate away slowly, keeping you in your flow.

 

Laser Pointer.gif 

Office.com search and discovery

 

Get back to your whiteboards quickly by finding them in your recent list or searching for them on Office.com.

 

Recycle bin

 

When whiteboards are stored in OneDrive for Business, you will be able to find and recover deleted whiteboards in your recycle bin.

 

Note: The above-mentioned features are available today for any GCC customers who are using Whiteboard on OneDrive for Business. The timeframe that these features become available to commercial customers depends on when an organization opts-in to OneDrive for Business. Learn more here. 

 

We’re so excited to share these updates with you today and offer a sneak peek into what’s coming in the next few months. We hear from customers every day that while the future of work may be evolving, one thing remains clear—it's never been more important for people to be able to collaborate effectively, wherever and whenever. We have reimagined the new Microsoft Whiteboard, the visual collaboration workspace in Microsoft 365, to do just that.

60 Comments

HUGE update

Deleted
Not applicable

Yippee ay Yay!

Frequent Contributor

Thank you so much for bringing this to a next level! 

This is absolutely amazing and simply a game changer for the whiteboard app.

 

I have tried it in the mobile app and I love the new features. 

 

Can't wait to use it in a Teams meeting 

Occasional Visitor

Love all these updates! In Teams, will there be an update soon to control what viewers see or to pin specific areas of the whiteboard for all to view? I find that if you move the whiteboard it doesn’t move it for those in the teams call but only for the person changing the whiteboard view.

MVP

In more scenarios, such as training scenarios, there are also the following requirements:
1. Whiteboards or Post-it may be allowed or restricted by the host to be used at a certain point in time, or controlled by the host. Avoid participants from writing at will.
2. Add timers and countdown plug-ins.
3. Allow video content to be added.
4. You can quickly label on the layers of any application interface.

Microsoft

This is huge. I know this feature will help many partners.

Occasional Visitor

Finally, it is really a great feature for collaboration. It will beneficial especially on planning meeting, or simply during brainstorming. Now I can terminate my Mural subscription.

Senior Member

Very huge updates

Occasional Visitor

Hi! Will there be a feature that users can be anonymous on the board, for feedback and retrospective workshops?

Exciting news and great features!

Occasional Contributor

Will it be possible to collaborate with external participants in Teams meetings? 

Frequent Contributor

Great new features. But without external access it is useless.

If i opt in my company for "Whiteboard on OneDrive" - will i get the sharing features ASAP?

 

I want to get rid of shadow IT named Miro, Mural, klaxoon and what they are all named

Regular Visitor

Really cool that these features are coming to whiteboard. We have really missed a proper whiteboard solution when holding workshops for our customers.

 

I have just tested the new features that are available so far and noticed that it is not possible to lock elements - especially if you use templates, the areas and shapes should be added to the canvas in locked state and can only be edited if explicitly unlocked. This is essential for us working with whiteboard, because most people with whom we have workshops with, do not have regular contact with this tool or barely know it at all. It regularly happens that elements are moved or deleted by accident by one of the attendees - especially for structure giving elements like a template.

Occasional Contributor

Looks really cool - nice job - Any plans of adding a Mindmap template

Senior Member

Pretty neat update, with great features. I only miss one thing, and it's external sharing. Eg. when there're external members in a meeting, or in a team, and so on. Is it going to be available in the future? Is it on roadmap perhaps? 

Occasional Visitor

A couple of items that "seem" to be missing.

  • Copy/Paste - Should be able to select an object and duplicate it
  • Type adjustment - Can't change size, bold or put in italics

One other thought. The + icon should be a hamburger menu since it expands a menu of options. Just my $.02

Love the new look. Getting much better with each release.

Occasional Visitor

how can I access the board?

 

Senior Member

These are  fantastic and I to look forward to using them.

 

Any recommendations for a Surface Hub type experience (touch and pen) on something that would fit in a cube, small huddle room, or home office?    Wacom  Cintiq Pro 24 pen and touch?  Microsoft Surface Studio?

Occasional Contributor

 @TamasTailor  - External access in teams meeting coming next month - Microsoft 365 Roadmap | Microsoft 365

 

Regular Visitor

Architecturally, Whiteboards created in Teams, should be kept in the backend SPO site for that Teams. As the Team members are added and removed in the future, how will the permissions be managed, if the Whiteboards are kept in OneDrive for Business?

Also, if the Whiteboard contains secret content, the Owner of the Teams will not know who the Whiteboard is shared with as it can be shared with anyone from the User's OneDrive.

Senior Member

Thank you! I've been waiting for these changes for so long - I'll be teaching it as part of my lesson tomorrow - hot off the presses!! :beaming_face_with_smiling_eyes:🥰

Frequent Visitor

I'm very excited about this update! I've downloaded this program a few days ago after getting my first digitizing tablet. Looking forward for the Windows Store version update!

Contributor

FINALLY! Thank you for this huge update that so many people in our organization will benefit from.  Thank you! Thank you! Thank you!

Occasional Visitor

Very nice set of updates, but do reactions really add anything?

Guess I am showing my age.

@AnOldAmigaUser Reactions could be useful for brainstorming with sticky notes. "Use the checkbox reaction to vote for items you like"

Occasional Visitor

@Kevin Crossman  Leaving the sticky note on the board could be used to indicate one's approval as well, and it would not look like the team is playing with ColorForms. Again, it is probably just me showing my age, but they look childish and unprofessional.

I do not wish to seem snarky, but look at the examples above and tell me I am wrong.

Frequent Visitor

@Ian Mikutel is Copy/Paste missing by design?  The updated documentation says 'To copy, press and hold the selected content, press the Copy button, press and hold in the location where you want to paste, and then press the Paste button', but I can't find the Copy and Paste buttons either on a PC or tablet, nor do hotkeys work. 

Microsoft

@NJWolf, sorry for the confusion.  The help documentation talks about features available on all of the Whiteboard clients and not just the web, Teams, and Android clients which is where these updates are right now.  We will update the documentation to reflect this accordingly.  Copy and paste is not yet available in this update of the web client but is coming soon.

New Contributor

In addition to Girish Shah , what happens to important Whiteboards, if the creator on whose OneDrive the Whiteboard is stored, leaves the company or the account is temporarily disabled?

It's going to be a huge nightmare, recovering those Whiteboards.

 

At least Whiteboards created within Teams should be stored in the associated Sharepoint.

Occasional Contributor

Ditto @Girish Shah and @Timo Gloeden - for me the whole thing is unusable in a key business process unless the storage is sorted out so I am surprised by surface-level changes until this is completed. The storage should mirror Teams meeting recordings and Lists - channel whiteboards stored in SP site of the Team; individual whiteboards stored in OD with the ability to selectively share; whiteboards created in meetings mirroring the meeting (e.g. channel meetings vs individual invites outside a team going to SP and OD respectively)

 

Doing half a job here will keep users in Mural when they feel the pain of losing all their work should someone leave, stop sharing, move role and delete their version of the whiteboard file without realising the rest of the business is using it etc. etc.

Senior Member

@Ian Mikutel I don't see any option to format the background yet. Am I missing it or is that not yet released?

 

Format background

Who said whiteboards can only be white? Customize your board by changing the background color and pattern with attractive colors and grid designs to suit your needs. Leverage black to create a "dark mode" for your next project.

Microsoft

@Dianna Wiedlocher - Thanks for your question - Format background is available in Web, Teams and Android currently. It will be available on Windows and IOS by the end of the month - could you confirm which platform you are using Whiteboard from?  Thank you :)

Senior Member

@JasminRashid  Thanks for replying. We're using Teams Desktop Version 1.4.00.22976 (64-bit). It was last updated on 9/16/2021. Where should the option be?

@Dianna Wiedlocher - "I don't see any option to format the background yet. Am I missing it or is that not yet released?" - it is in the Gear menu

Microsoft
@Dianna Wiedlocher -

Sharing an image here to help you find the option to access format background - hope it helps :)
 
 
 

 

JasminRashid_0-1633365663953.png

JasminRashid_0-1633368790147.png

 

 

Senior Member

@JasminRashid  Thanks so much for pointing that out. We tend to work within the Teams desktop and as the screenshot about the formatted background showed the Teams version, I wouldn't have made the connection to open the Whiteboard app to setup the background. Seems the Whiteboard app has a few other options in it that the Teams version does not. 

 

Is feature parity on the roadmap for Whiteboard in Teams? All the right-click options, clearing canvas, insert Bing images, lists, etc?

Microsoft

@Dianna Wiedlocher - You should be able to tap on the Format Background option in Teams no need to open in app. I have updated the above image to reflect this. 

Senior Member

@JasminRashid :flushed: can't believe i missed that! I see it there now but glad you pointed out the app earlier as it's good to know about some of the other features as well.

 

Appreciate your assistance with my question. Have a wonderful day.

Why do I not see WhiteBoard lists anymore?   

 

Regular Visitor

I want to be able to change the font and character size when the 'Text' option is selected. How do I do that?

Senior Member

@Patrick Thibeault  The only place i saw Lists was by selecting the Gear > Open in app

DiannaWiedlocher_0-1633444662855.png

 

Microsoft

@Madeleine Carlsson Thank you for your feedback - we are currently exploring additional text editing capabilities. 

Microsoft

@Timo Gloeden - As content in ODB, we follow the same model, as documented here https://docs.microsoft.com/en-us/microsoft-365/admin/add-users/remove-former-employee-step-4

Whiteboards will be stored in the creators ODB, including those created within Teams channels and channels meetings. But in future we will transition to creating and storing any channel Whiteboards in the SharePoint site for the channel.

 

 

Microsoft

@Girish Shah
Whiteboards will be stored in the creators ODB, including those created within Teams channels and channels meetings. But in future we will transition to creating and storing any channel Whiteboards in the SharePoint site for the channel.

When someone in the meeting shares the whiteboard, you can see in the bottom left corner who started the board. After the meeting, for boards in ODB you can see on Office.com whose ODB folder the whiteboard belongs in and anyone who joined the meeting will continue to have access to the board.

 As content in ODB, we follow the same model, as documented As content in ODB, we follow the same model, as documented https://docs.microsoft.com/en-us/microsoft-365/admin/add-users/remove-former-employee-step-4





Microsoft

@Jewelzw7 - Thank you, we are working on facilitation features that will help focus the meeting participants on the area of the board they want focused on

 

 


Microsoft

 

@Fan Su Thank you for your feedback

We are working on features to lock items on the board as well as control read/write permissions as well as features to act as timers. We are also actively exploring future features for being able to add video content. You can now use send to back and bring to front on any object for layering purposes. 

 
 

 

Microsoft
@AnnaAndersson Thank you - this is on our roadmap. Today, after the object is added, no one can tell who added it, but it's possible to see while it's being edited. In future we will have additional facilitation controls for this.


Microsoft

@Degerlunden @TamasTailor Thank you - We are exploring the ability to work with external participants, but do not yet have a date.

Microsoft

@StephanGee - Thank you - The OneDrive for Business opt-in is not yet available, we'll share more details through the O365 message center. You can share today within your company, external sharing with users outside your company will become available later this year on ODB.





 

 

 

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