Share Visio diagrams with anyone

Published Aug 30 2018 01:45 PM 4,399 Views

In the last post, One-click access to Visio for the web, we described different ways to quickly access Visio. In this blog, we'll discuss how our users can easily share their Visio diagrams with their team, partners, clients, and other stakeholders inside or outside their organization. They will be able to view the shared drawings in high fidelity using Visio for the web.


Share using SharePoint Online

Open your drawing in Visio for the web and click on the Share button available in the top-right corner of the application. Depending on whether you are using the Visio web app to view or edit, you will see one of the following:


Edit   View


From the Share menu, you can choose whether you want to share with specific people in your organization through email, or people who have access to the SharePoint site. Once you share, they will get a link to the file and they can open it in Visio for the web—no installation required. They can view the file in high fidelity, see all the shape metadata and review the drawing by adding contextual comments.



By choosing 'Anyone' in the link settings, you can also share the drawing with people outside your Office 365 organization. But note that external sharing needs to be explicitly switched on to see this option. For more information, see Turn external sharing on or off for SharePoint Online .


Share using OneDrive for Business

You can also share your drawing with anyone outside your organization using OneDrive for Business. You may choose this option if external sharing is not enabled in your SharePoint environment. Simply upload your file on OneDrive, select it, and click Share at the top.


Note that the drawing shared using OneDrive for Business can be viewed in high fidelity using Visio for the web, with shape metadata information, but users cannot add comments to the drawing.


We’re constantly looking for ways to improve Visio and invite you to send us your ideas through our UserVoice site. For questions about Visio for the web and other features, please email us at


Rahul Mittal on behalf of the Microsoft Visio team

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‎Nov 08 2021 02:02 PM
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