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Microsoft

Whether you’re working remotely or in the office, your team can use Whiteboard to run effective meetings, brainstorm, plan and think creatively.

 

We’re excited to announce that some of the most loved Microsoft Whiteboard features on Windows 10 and iOS are now available to use in Teams and Whiteboard on the Web.

 

These new features make it easier than ever to keep the creative process moving forward virtually with your team or class.

 

Hero GIF for enterprise - all features showcased - image 1.gif

 

Let’s go through each of these features to give you a better understanding of the use cases for both Enterprise and Education.

 

Sticky notes

 

Sticky notes let you quickly add ideas and feedback to the canvas, especially if you’re using a device without a digital pen.

 

Sticky notes can be added through the toolbar or by right-clicking on the canvas to insert one in a specific place.

 

Sticy Notes - mkt strategy - image 2.png

 

Text

 

Text objects are a great way to add structure to the canvas, such as adding an agenda or details.

 

Text objects can be added through the toolbar or by right-clicking on the canvas to insert one in a specific place.

 

Text - Affinity Exercise - image 3.png

 

Select and move objects

 

You can move and re-order objects when organizing ideas, tasks or other content on the canvas.

 

Select and Move drag and drop - Product Launch Tasks - Image 4.png

 

Whiteboard’s Improved Performance

To support these new capabilities the Whiteboard web app has been completely rebuilt and is now faster than ever. This new foundation will allow us to bring more capabilities to Teams and the web, like the ones offered today on Windows 10 and iOS. And you can use the Whiteboard web app on any of your devices including PCs, Macs, Android and iOS devices by visiting http://whiteboard.microsoft.com.

 

Now let’s put it all together and go through some use cases across school and work:

 

Educational Institutions: Real-time visual collaboration in online classes, with control over when students can add to the Whiteboard


Visual collaboration tools can make meetings and teaching environments more effective and inclusive. Our updated Whiteboard features in Teams enable students who don’t have access to a touch or pen device to participate in whiteboarding sessions during Teams meetings. Plus, educators will also have the option to present the digital whiteboard without students having access to drawing on the board during class.

 

EDU GIF - Loop-Animation-EDU-Blog - image 5.gif

 

Enterprise Use Cases: Inclusive collaboration in the hybrid workplace

 

We are all in a new norm of working in a hybrid workplace. Though teams are not physically in person these days, there is still a need to be inclusive and collaborate via brainstorming and creative thinking sessions. We all have been in a meeting where we are using a dry erase board, adding sticky notes to a wall, and taking pictures of the material we write, draw, and discuss. We have brought the physical board to you via Whiteboard in Teams.  

 

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Additional Capabilities:

We are excited for you to start collaborating on Teams and Whiteboard on the Web! For more information on additional capabilities we have coming to Whiteboard, please see our Microsoft 365 Roadmap.

 

Please remember - you can continue to access all of Whiteboard’s feature-rich experiences – such as templates and hyperlinks – on the Windows 10 app and iOS app.

31 Comments
Contributor

when will we be able to add a whiteboard to a channel tab, or is the future direction going to be to use a onenote tab instead?

Microsoft

@Dustin Halvorson An official Whiteboard tab app for Teams channels is in-progress. You can vote for this feature, add additional requests, or follow progress on Whiteboard's UserVoice here: https://whiteboard.uservoice.com/forums/930559-whiteboard-in-teams/filters/top Also, for more information on additional capabilities we have coming to Whiteboard, please see our Microsoft 365 Roadmap.

Contributor

Andrea, have the technical details about teams with the new whiteboard implementation changed at all.  Specifically I am wondering about data being housed in regional (Canada for me) data centers as opposed to as US datacenter.

Occasional Contributor

Don't see Roadmap for Whiteboard, as Whiteboard is not listed as a Product to filter from on the left of the page.

https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Launched&searchterms=65072

 

 

Microsoft

@Murray Wall Thank you for reaching out, support for datacenters is on the roadmap and as soon as have dates we will of course share :). Please refer to our M365 Roadmap https://www.microsoft.com/en-us/microsoft-365/roadmap to keep updated on additional features coming to Whiteboard!   

New Contributor

When will we be able to use whiteboard in a teams meeting with anonymous/external participants?  Currently this doesn’t work. Only org participants can see a shared whiteboard.  

Microsoft

@Mitch Beck Thanks for reaching out. Guest/external access within a Teams meeting is a top priority on the roadmap, it is currently active work in progress and coming soon within the next few months! Please stay tuned for further updates on this :)

Microsoft

@Murray Wall Details on where Whiteboard data is stored can be found in this support article: https://support.microsoft.com/en-us/office/enable-microsoft-whiteboard-for-your-organization-1caaa2e...

Microsoft

@Girish Shah Sorry for the issue, we've updated it so that Whiteboard now displays properly. Please try again :)

Senior Member

Really cool new feature! Now we need to add it to the Teams Tab :)

Senior Member

Is it possible to add business process symbols to do a remote process analysis?  For example, have a circle for start or end process, a box for activities a triangle for decisions, etc.   Drawing those on the fly is a pain

 

Microsoft

@cblackuk Great to hear you are enjoying the new features and thank you for the feedback :) - We are focused on providing our users with a great experience across Whiteboard and as we continue to develop and enhance features we will be adding more capabilities along the way, a Teams Tab is on the roadmap for the next few quarters.

Microsoft

@Jim Wade Thanks for sharing feedback :) - adding shapes such as you have mentioned are on the roadmap and we plan to have this capability soon. Please stay tuned for further updates on this and for the release of additional features as we continue to enhance the Whiteboard experience for our users.

Respected Contributor

@Jasmin_Rashid it would be really cool if there was a palette of icon shapes like we have in Visio that we could just drop into a whiteboard

 

Occasional Visitor

When will Whiteboard be coming to Android (other than through a browser)?

Microsoft

@MikePearce - Thank you for reaching out, an Android app is on the roadmap for end of this year :)

Occasional Visitor

How do I UNDO within the web app? Without that, it is too easy to erase thing permanently by mistake.

Thanks.

Occasional Contributor

I love it! But the web app needs more attention because the windows 10 app has much more features.

Microsoft

@RBarch Thank you for reaching out and appreciate the feedback :) - Undo/Redo features are coming soon to the Web app in the next few months so please stay tuned for this, you can also keep a track of what additional features are in the works for Whiteboard on our M365 Roadmap link here https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Whiteboard&searchterms=whiteboard

Microsoft

@Lars Roth Thank you for sharing feedback and thoughts :) - our top priority is to bring full feature parity to the Web app and in line with Win10/iOS experiences.  We will be releasing additional features iteratively at a much faster pace throughout the rest of the year and you can also track our roadmap here https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Whiteboard&searchterms=whiteboard

 

 

Frequent Visitor

I am a high school science teacher. Couple of days back we were having a PD on teams. As a biology teacher I want to draw and explain. During PD whiteboard was shared by one of the teachers suddenly without host controlling this(teachers are overwhelmed and anxious) and immediately everyone(All the teachers were excited) starting writing and drawing on it. How can the teacher control this?. Should we share the smart board and teach ( we are virtual ,but should teach from our classroom)as I don’t see how this can be done on whiteboard. -Thanks

Microsoft

@Aruna_sagar Whiteboard in Teams Meeting will soon add a "Present Mode" option to let you choose if you want to allow everyone to collaborate, or only the presenter. 

Frequent Visitor

Great update - add shapes and connectors and it will be awesome for those who don't have pens.

Occasional Visitor

hanks for reaching out. Guest/external access within a Teams meeting is a top priority on the roadmap, it is currently active work in progress and coming soon within the next few months! Please stay tuned for further updates on this :)

Occasional Visitor

More colours for sticky notes... PLEASE 🙏🏾

Frequent Visitor

We have been looking at a whiteboard tools and found MS Whiteboard suitable with one exception: flow charting.  We are in the process of re-designing many business processes and a tool for collaborating in real time on flow charts would be essential.  Are their plans to include a visio-lite type interface to MS Whiteboard?

Microsoft

@bil348 Thank you for reaching out - we do have plans to add in flow charting and it is on our roadmap for 2021 :)

Microsoft

@terrenceNokia Thank you for the feedback - we hope to add more colors for sticky notes this year :)

Microsoft

Q: When will this be available for "GCC", "GCC High", and/or "DoD" environments? 

Please clarify availability for these enclaves whenever you discuss improvements to Microsoft 365 "Commercial" environments.  GCC is required for law enforcement agencies (NYPD, LAPD, etc.) or financial departments (City Finance, City Retirement, Assessor Tax Collection, etc.) in the government, and not commenting on availability in GCC causes a lot of confusion and dissatisfaction.

New Contributor

@Jasmin_Rashid Great updates! The ability for Whiteboard to be more functional inside of a Team meeting is very welcomed.

 

Hoping a feature to stop everyone apart from meeting organiser to initiate a whiteboard comes in (I know this can be circumnavigated by making everyone an attendee..)

Occasional Visitor

Is the whiteboard now supported with recording as well?