Making it easier to get to the OneNote app on Windows
Published Oct 26 2022 12:20 PM 89.6K Views
Steel Contributor

*Updated on November 3, 2022

 

*We have made some changes and added a few FAQs to address the questions we have seen in the past week, specifically around what this means for OneNote for Windows 10 and OneNote for Windows 10 users. In short, this update was about the Store only! No action is needed for existing OneNote 10 users, whether you are on the OneNote app or OneNote for Windows. We have also added updates to answer questions on availability of certain features.

 

We have recently announced many exciting features coming to the OneNote app on Windows. These include a refreshed visual interface that is in the process of rolling out to everyone, and other cool features, such as inking and dictation to help you capture notes more naturally and quickly. *We’re just wrapping up a few things on the new visual experience to get it ready for you. The ability to move all of your navigation to the left side of the app is something we are currently working on, and it is not yet available. If you don’t see these features right away, it is because we are still polishing a few things! Once they are ready, they will reach you without any actions on your part. If you want to be sure to get the updates as fast as possible, you can consider joining the Office Insider program to help us evaluate the latest experience and share your feedback with us!

 

The simplified single line ribbon is now available to everyone (with the exception of one-time purchase of Office products), bringing the option to have a smaller ribbon with the power of the classic ribbon. We have also improved our sharing experience; now it provides you with a single place to share your notebooks with others and manage who has access to them.

 

Quickly take notes anywhere with the Windows 11 2022 Update

 

The need to capture a quick note can come at any moment. Today, you can already launch a new Quick Note by using the shortcut Windows + Alt + N or through the OneNote icon on the system tray. Starting with the Windows 11 2022 Update, you now have another way to launch OneNote directly from your pen! If you want to take a note quickly, just click the back of your pen to launch a new Quick Note and start writing right away. You can also double click it to launch the full OneNote app.

 

An image of the Surface Slim Pen 2 demonstrating how clicking the back of the pen opens a new Quick Note with the Windows 2022 Update.An image of the Surface Slim Pen 2 demonstrating how clicking the back of the pen opens a new Quick Note with the Windows 2022 Update.

You can also launch the OneNote app on Windows from the pen menu and read about the enhanced Pen and Ink experience in our latest Office Insider blog. 

 

An image demonstrating the OneNote entry point from the pen menu.An image demonstrating the OneNote entry point from the pen menu.

 

OneNote from Microsoft 365 now in the Microsoft Store

 

Today we’re making it easier to install the right OneNote app on any Windows device by making it available in the Microsoft Store. Simply head to the Store and search for “OneNote” to get it.

 

As we previously announced, we're evolving the OneNote app on Windows, and consolidating the OneNote app on Windows and OneNote for Windows 10 into a single app moving forward. This doesn’t mean we’re building another OneNote app. The OneNote app on Windows is already available today for free and will continue to receive new features and updates. If you have a new Windows 11 device, the OneNote app is already included as part of the pre-installed Office apps. You can also get it with a Microsoft 365 subscription or download it for free from OneNote.com/Download.

 

An image demonstrating how you can download OneNote from the Microsoft Store.An image demonstrating how you can download OneNote from the Microsoft Store.

With this change, OneNote app becomes the default app in the Store. OneNote for Windows 10 is still available for those who rely on it, and it will continue to work and receive important updates, but it will not be getting new features. As previously announced, OneNote for Windows 10 will reach end-of-support in October 2025. We recommend you switch over to the OneNote app as soon as you’re comfortable doing so. As we get closer to the end of support date, you will see reminders to try out the OneNote app.

 

We want you to love OneNote! 

 

If you have any feedback and feature suggestions, drop us a line! We want to hear them so we can continue making the product better for you. Follow us on Twitter and bookmark our blog to stay up to date on feature rollouts and other updates.

 

Frequently Asked Questions

 

  1. Which OneNote app is receiving the updates that were mentioned?
    Currently, there are two apps: the OneNote app on Windows that is part of Microsoft 365, and OneNote for Windows 10. All of the updates mentioned in this blog are coming to the OneNote app on Windows. OneNote for Windows 10 will not be receiving new feature updates but will continue to be supported until it reaches end of support in October 2025.

  2. Are you creating a new OneNote app? Is the OneNote app coming to the Microsoft Store a new one?
    No, we are not. We’re simply making it easier to get the OneNote app on any Windows device by making it available for download from the Microsoft Store. The app you can download from there is the same as the one that is available for free on OneNote.com/Download or as part of Microsoft 365. Note that you will need to give the Installer administrator privilege in order to install OneNote on Windows. OneNote on Windows will continue to receive improvements and new experiences in the future. 

  3. *Does this mean that OneNote for Windows 10 will stop working now? Do I need to install the OneNote app now?
    OneNote for Windows 10 will continue to work and receive important updates until October 2025. You do not need to install the OneNote app right this moment if you do not feel comfortable doing so yet. We’ve heard your feedback, so we’re working to bring both the visual refresh and providing an option to have sections as navigation on the left.

  4. I still need to rely on OneNote for Windows 10, how can I get it?
    If you still need OneNote for Windows 10, you can use this download link to install it. If you already have it installed, you will continue receiving important updates for it through the Microsoft Store.

  5. I already have the OneNote app on Windows on my computer, what will happen if I download it from the Microsoft Store?
    If you already have the OneNote app on Windows on your computer, it is the same app as the one that is now available in the Store. You may notice the Store is still giving you the option to install it. This is a known issue that we are working to fix. If you choose to install it, it will upgrade your app if there are pending updates and your app may be closed during the process. Note that if you have Office apps, they will all get upgraded during this process.

  6. How do I tell which OneNote I'm using today?
    Open the OneNote app and check if you have the “File” menu. If you have this menu, then you are using the OneNote app on Windows. Otherwise, you are using OneNote for Windows 10 and you should also see it called “OneNote for Windows 10” on the title bar. OneNote for Windows 10 will reach end of support in October 2025 and will not receive new feature updates, so consider switching to the OneNote app on Windows to continue to receive new feature updates. For more details, please see:What's the difference between the OneNote versions?

  7. I have OneNote for Windows 10 installed, should I uninstall OneNote for Windows 10?
    OneNote for Windows 10 and the OneNote app on Windows are two separate apps and you can keep both on your Windows device if you want to. It is safe to uninstall OneNote for Windows 10 after your notebooks successfully show up in the OneNote app. If you want to keep both apps, you may want to change your default app by following the information here:Change the default version of OneNote on your computer. 

  8. Do I need an invitation to update to the OneNote app in the Microsoft Store?
    No invitation is required. Simply head to the Microsoft Store and download OneNote for free.

  9. Do I need a Microsoft 365 subscription to use the OneNote app on Windows or receive new features?
    No, the OneNote app on Windows is free. You do not need a subscription to install it or receive future updates.

  10. *Will this automatically upgrade me to OneNote on Windows or remove my OneNote for Windows 10?
    No, they are two separate apps. Installing the OneNote app will not uninstall or change anything on OneNote for Windows 10, nor will it replace OneNote for Windows 10. If you don't want to keep both apps, then you can manually uninstall OneNote for Windows 10 after you verify all your notebooks show up in the OneNote app.

  11. *I can’t install OneNote on Windows from the Microsoft Store, how should I proceed?
    We may need more information from you to help. First, check if your current version of Office is compatible with the OneNote app in the Microsoft Store. If you don’t think this is the issue, please take a look at our common installation support troubleshooting information support article. If you still cannot resolve your issue, please create a question on answers.microsoft.com. You can also reach us on our Reddit or Twitter.

  12. *I don’t see all the latest features on my OneNote app although I installed it from the Store, does it mean I have the wrong version? My OneNote app has the File menu, but it doesn’t look like the screenshots on the Store, did I do something wrong?
    Some of the features you may have seen announced or shown on screenshots are still in progress of being rolled out to everyone so don’t worry you’ll see them light up on your OneNote app soon. Thanks for your patience!

 

Continue the conversation by joining us in the Microsoft 365 community! Want to share best practices or join community events? Become a member by "Joining" the Microsoft 365 community. For tips & tricks or to stay up to date on the latest news and announcements directly from the product teams, make sure to Follow or Subscribe to the Microsoft 365 Blog space!

63 Comments
Gold Contributor

Hi, helpful article, thank you, but I see a big problem (same name) for both apps and 

not a typical way of installation (it will certainly be incomprehensible to many users)

Will synchronization with a Microsoft account provide data synchronization for previously saved notes for the latest application?

Brass Contributor

The screenshots in the Windows Store do not match what I'm seeing, even after installing that version.

Gold Contributor

@A1 I have trouble with the similar naming conventions, too.  Here's what helped me (from FAQ #4):

 

How do I tell which OneNote I'm using today?
Open the OneNote app and check if you have the “File” menu. If you have this menu, then you are using the OneNote app on Windows. Otherwise, you are using OneNote for Windows 10 and you should also see “OneNote for Windows 10” on the title bar.

Gold Contributor

   @Tony Derricott,  yes, thank you, but with a large number of computers it (checking what application is currently working, is a waste of time and there should be a better way to update!) there will definitely be confusion with it.

Microsoft

@A1 We understand the transition can be a bit confusing. When opening the apps one will say OneNote for Windows 10 on the title (this is the one that will be out of support on 2025) and the other one just OneNote (this is the one getting the updates moving forward). By making the OneNote app available to install from the Microsoft Store (in addition to being installed as part of Microsoft 365 or downloading from onenote.com/download) hopefully it is convenient to install.
As the OneNote for Windows 10 app gets closer to being out of support you will see a clearer message on that app that you should move over and more guidance on how to do so. However, it will continue working as it does today.

Microsoft

@Jeffrey Yes, some of the changes are still rolling out and you should see them light up in the next few weeks.

Copper Contributor

The entire Microsoft 365 suite is auto updated via the App Store on macOS, why not on Windows? It's strange why Windows continues to have its own updater for Microsoft 365 programs. The OneNote store listing is just a link to an installer.

Gold Contributor

@AnalyMSFT

Interesting - now I have installed the latest version of OneNote for a computer with Windows10, and I have a large and clearly enlarged taskbar for Windows , is this the correct scenario?

Of course, for me it is in the ancestor!Zrzut ekranu 2022-10-27 210123.png

Microsoft

@A1 Can you clarify what part of the behavior is different or what you would expect in that case?

Gold Contributor

Zrzut ekranu 2022-10-27 214659.pngImmediately after the new installation of OneNote I saw that my taskbar is now two-line and enlarged, so the installation had an impact on Windows settings, such a change may come as a surprise to other users

Of course, the synchronization of notes and app settings is correct and no problem!

Microsoft

@A1 That is definitely not expected! Do you have the taskbar locked? If not it should be easy to drag it back down to your desired size and lock it so it doesn't change on you by accident. We'll keep an eye on this and investigate but are not able to reproduce the issue. 
Glad to hear everything else looks correct! Keep sending us feedback

Gold Contributor

 

 

The taskbar works well, it is automatically hidden (only the zoom and the two-line bar surprised me), but for me it is good and I wanted to congratulate the project :)

I have a custom Windows scaling and that caused an unexpected change – which is basically great!

Regards and thank you

Steel Contributor

Few questions:
1. If I use Microsoft office 365, which includes word, PowerPoint, excel, outlook, OneNote, etc. Will I still need to install OneNote from the windows store? 

2. The Microsoft store version of OneNote is just an installer, or does It also get updated through the store? I get confused about which apps get updated through the store and which apps are just a download. I prefer apps that are updated through the store. 

3. For OneNote on MacOS, do you not need to reinstall OneNote?

Microsoft

@ethanmenzel 
1. Covered in FAQ #2 "The app you can download from there is the same as the one that is available for free on OneNote.com/Download or as part of Microsoft 365." So, if you already have OneNote you do not need to install it from the Store. If you do try to install it you may still see Office look for updates to ensure you have the latest but will end up with the same OneNote app you already have. 
2. In this case it is just the installer, we leverage the same installer as other Office apps and the updates will come through Office. 
3. These changes are only applicable to Windows. There is only one OneNote app on Android, iOS, and Mac so you do not need to install or reinstall there. 

Copper Contributor

I tried installing it twice and I still have the old version of the desktop onenote. When I restart my computer and I go to the windows store it onenote doesn't show open, instead it shows the install button again. 

Gold Contributor

@asuarez7245

Please refer to this article as this is the installer and you need to meet the installation conditions:

Troubleshoot installing Office (microsoft.com)

Copper Contributor

@A1 I'm suing the surface pro 8, so I'm pretty sure it meets the installation conditions. Unless this version of onenote isn't compatible with office for students? but this is supposed to be free right?

Gold Contributor

@asuarez7245

" Unless this version of onenote isn't compatible with office for students? but this is supposed to be free right?"

Yes, if you have a package (education) then you do not have permission to install - contact the administrator of the university. Of course, if I understood your problem correctly.

Only an administrator can install OneNote for free 

"Are you creating a new OneNote app? Is the OneNote app coming to the Microsoft Store a new one?
No, we are not. We’re simply making it easier to get the OneNote app on any Windows device by making it available for download from the Microsoft Store. The app you can download from there is the same as the one that is available for free on OneNote.com/Download or as part of Microsoft 365. Note that you will need to give the Installer administrator privilege in order to install OneNote on Windows."

Copper Contributor

@A1 I just tried installing it using the installer from OneNote.com/Download and the same thing happened. Also, I have office installed on my personal computer so I have administrative rights. 

 

Gold Contributor

After downloading the installer depending on the speed of the link, does it take about 10 minutes or did you wait for the installation process to complete?

Microsoft

@Jeffrey the new visual interface is currently available for Office Insiders and we are starting with gradual rollout to more people in the upcoming weeks. 

Microsoft

@asuarez7245 can you help me understand what you mean by "old version"? Do you mean you are not seeing the newer experience? If that is the case, we are working on rolling out the visual updates to more people in the upcoming weeks so hopefully you will receive it soon! The Windows store install button is known issue, and we are working with the store team to deploy a fix soon.

Copper Contributor

@A1 I just ran the installer as administrator and waited for it to complete.

 

@RenaMSFT yes by "old version" I meant I'm not seeing the new experience. I also checked if it had the new features and it doesn't so it's not just visual. Moreover, the build I have is still the one from September. Version 2210 (Build 15726.20174)

 

 

Microsoft

@asuarez7245 You are on the latest build :) We recently shipped single line ribbon to everyone, can you check if you can access it? Go to the right edge of the ribbon and click on the dropdown arrow.

RenaMSFT_0-1666990818724.png

 

Copper Contributor

@RenaMSFT yes I am able to access it.

Microsoft

Thanks for confirming @asuarez7245! I think you are on the right build. Some of the features that were mentioned are still in the process of getting to everyone's device. We will circle back in this blog to provide updates when the new experience is fully rolled out.

Copper Contributor

I liked both apps for different reasons. One Note for Windows for quick capture and simplicity (a light app is fast) and OneNote desktop for search, deep research and managing notebooks. It's very slow as I have 20 years of notes (I was a beta tester) and not useful for day to day meetings

Copper Contributor

I have to use both the windows 10 app and also the onenote "desktop" app as there some features from windows 10 app still not in the "desktop" app. I'm on the beta insider programme and I can see the "desktop" app has come a long but it's still missing critical features like Modern Sync.

 

Please can you confirm that modern sync is coming to the "desktop" app?

 

 

Microsoft

@ashgoel1895 We would love to hear about what other features you're missing from OneNote for Windows 10 in the OneNote app. Yes, we are working on improving sync on the OneNote app as well.

Copper Contributor

The linkt to install OneNote for Windwos 10 is taking us to a page with a link to the App Store. So there is not way to install the OneNte for Windows 10. Can you please provide a link to download the OneNOte for Windows 10?

 

Copper Contributor

I use currently OneNote for Windows 10 in about 7 devices between phones, tablets and laptops. All notebooks are distributed in 3 microssoft accounts and stored in the cloud. I assume i can seamless open them in OneNote also, right? Can I use both apps at the same time without rending my dada corrupted? (I assume some aspects not supported will not work in the other app but are we overall ok using both apps at the same time? Do you have a migration steps to move from one app to the other in terms of continue using all our existing notebooks?

Microsoft

@Mwbksm1375 you can find the link in this FAQ:

 

I still need to rely on OneNote for Windows 10, how can I get it?
If you still need OneNote for Windows 10, you can use this download link to install it.

 

Let us know if you are able to install it!

Copper Contributor

Responding to RenaMSFT

 

Your link does not work for me. The landing page does not have any Download option. While in the previous link I had a link to the App Store this one has a button to Share the page but not a Download. Does it work for you? Even if you had a Download button i would be very suspicious as it clearly says OneNote and not "OneNote for Windows 10"

Gold Contributor

Hi, @Mwbksm1375

Currently (OneNote ) is installed for Windows10, and Windows11 - the new application has the name (OneNote) no longer has ( For Windows10 ) for the latest version, so it is confusing!

Copper Contributor

Responding to Andrzej1. Bottom line there are 2 applications, two different applications. One is the default and the chosen for the long run but at this point I want to install the second one. I just want a way to install this second one. The article explain very well there is a way for this and provide a link, but then the link does not do what they say (actually the links send you to the Store while they say the Store only provides the other app). I could understand if the page in the link has changed but this blog was written 5 days ago...

 

Gold Contributor

@Mwbksm1375

You do not need the link that was shared here, I opened the Microsoft Store -> searched for OneNote -> downloaded the Microsoft Office installer and after 10 minutes I had OneNote installed.

Copper Contributor

@Andrej1, but you do not have "OneNote for Windows 10" installed, you have another app installed, namely "OneNote". This is the full point of the article.

Gold Contributor

So I previously uninstalled OneNote for Windows10, then I downloaded OneNote -> which is installed as one of the Microsoft Office applications

Microsoft

@Mwbksm1375 Got it. If you open the download link, do you see an app without the File menu on the purple title bar? If it is the case, then it is OneNote for Windows 10. And it is a valid point on naming confusion, I will bring this back as a feedback.

 

On your question about opening notebooks across multiple accounts and devices. If you notebooks are in the cloud and are syncing fine, it will show up on multiple devices/apps and wouldn't corrupt data. Make sure you are authenticated and you have your notebooks open when you are trying to sync the content to the cloud. You can use the apps side by side given the above. If you have any question or issue about this, please file a feedback (go to Help and Feedback).

Copper Contributor

On response to RenaMSFT, you are 100% right on your point: the link you share contains "OneNote for Windows 10" screenshots and it is actually for that app. It has a link to the App Store that take me to download from the store "OneNote for Windows 10" even when the name of the app is "OneNote". So yes, as you say there is an issue with the name (actually if you search in the store for OneNote you will get the other app instead of the one you have shared the link for). Thanks

PS I have installed and now in my new Windows 11 system I have an app named "OneNote for Windows 10". Thanks

Gold Contributor

@Mwbksm1375

Excuse me, does that mean you needed to install OneNote apps for Windows10?

Copper Contributor

@A1, no. My use case was very specific and I want to install that specific version. If you do not have this need to start with just forget and install the app that pops in the App Store as a result of a search. Hope this helps and is not confusing.

Gold Contributor

@Mwbksm1375

This is very confusing, I suggest you use the build name because the thread is about the latest version of OneNote and how to install it, I think no one needs to install OneNote for Windows10 because it was installed by default.

Really from your answers I do not know what application you installed and how -> this will be a helpful explanation for others.

Microsoft

@A1 For people who still want to rely on the OneNote for Windows 10 app they can use this direct link to install it on other devices that do not have it preinstalled (for example Windows 11 devices). Searching for "OneNote" on the Store will only return a result for the OneNote app. So for the majority of people, searching on the Store and getting the app from there will get them the right app and there's no need to do anything else. We're working to update how the Store lists OneNote for Windows 10 so there's no confusion. 

Gold Contributor

"So for the majority of people, searching on the Store and getting the app from there will get them the right app and there's no need to do anything else. "

Yes, this is a good explanation!

Thank you. 

Copper Contributor

I still ging it very confusing, I keep reading about the improvements, but stil nothing.... Do you roll it out per continent or per country? It would be nice if I could find some information about that. I think I have the latest (installed it four times now). But no new pen layout. What I would like from the win 10 version, is the layout on the left with the tabs. As a maths teacher I would like more easy to use maths tools. And more precise drawing and easier movement of objects. 

Microsoft

@enbroerse The features are released progressively so first they will show up to Office Insiders and then slowly show up for a percentage of our customers. We do this to ensure we fix any issues that show up as we're rolling it out before it is enabled for all customers. The new pen layout is not called out on this blog post since it is only available to Office Insiders at this point so it will take a little bit more time for it to be enabled for you. We hear you on the preference of a layout with all the navigation on the left and this is something the team is looking into. 
Can you share more details on what you mean by easier to use math tools, more precise drawing, and easier movement of objects?

Copper Contributor

When I draw a line I can't choose the exact location I want the line, it's often just above or below where I want it (it snaps to a grid, but I don't know which grid!) . I would like to be able to rotate figures. I would like to draw dotted lines. It would be nice if I have a line, that I can choose the end point of the line and make it longer. At the moment I use the Smart Notebook software on my digiboard, and the options are lots better. But I would like to use OneNote all the time because of the easy sharing with my students and MSTeams.

 

(I have registered as an Office Insider... but maybe the Netherlands is a bit behind because of the language. Maybe if I change to English?) 

Copper Contributor

Hi - I've read the notes but here's what I see. Got two new PCs lately. One came with Win 11 and the plain "OneNote" app was downloaded and works great. The other PC was upgraded from Win 10 to Win 11 and also I believed I downloaded "OneNote" at was working great at first. Now every time I start it a full screen "Time to renew your subscription"  (365 subscription)  that "expired in February 2022".  For a while I could close that screen but now when I close it I have lost functionality in OneNote (like can't change font size etc etc.).   I don't use Office 365 and was under the idea that I could use OneNote in Win 11 as a standalone, free product (that's why I updated that PC to Win 11!).   Please help me understand.  Thanks.  The other PC, that came with Win 11, is still working normally with OneNote.   ??!! Thanks!

Copper Contributor

The UI for OneNote for Windows 10 is SO MUCH BETTER than the current unusable mess of tabs everywhere, mismatched font sizes, etc. OneNote for Windows 10 is such a more modern, streamlined, and usable design, and it mirrors what's available on iOS devices. So much easier and faster to use. Why the decision to move away from it? I uninstalled the new one on Win 11 to revert back to the Win 10 version.

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