Oct 18 2021 04:06 PM
Oct 18 2021 04:06 PM
My team and I have seen a lot of issues with organizational leadership and professionals not being aware that, when their teammates or subordinates leave, the ex-employee's OneDrive files (including any files that have been shared with anyone else) are permanently deleted after 30 days (at least, under the default M365 admin settings, last time I checked). I'm wondering about a potential similar issue with To Do.
Say User 1 has shared one or more of their task lists in their To Do app with a coworker or team. When User 1 leaves the organization and their M365 license is de-provisioned, what happens to the tasks and lists in their To Do app? Do they just disappear? Does User 1's designated superior have an opportunity to recover or duplicate the contents of User 1's To Do app (as they do with the contents of User 1's OneDrive)?
Even if User 1 hasn't shared any of their To Do contents with other users, there could still be valuable information there, which their teammates or superiors may benefit from recovering. If User 1 neglects to transfer their tasks to someone else before leaving, is there any way to perform a recovery such as I've described?
Requirements: If this can be solved without use of PowerShell, that would be great!
Cross-posted to Microsoft Answers community (click here).
Oct 18 2021 11:43 PM
Oct 19 2021 10:00 AM
Oct 19 2021 11:15 PMSolution
Oct 21 2021 09:24 AM
Oct 21 2021 10:41 AM
@NathanFAW Happy workday to you.
I am confirming Vasil's solution. As you develop your "Existing Employee IT Procedures," our IT governance gave the "leader only" access to ex-employee's content for privacy purposes.
This way, the leader can review and, most importantly, remove any personal content. Then the leader can check the remaining information with the team and delegate the tasks.
I hope this helps.
Oct 21 2021 10:46 AM - edited Oct 21 2021 10:48 AM
@Teresa_Cyrus Thanks for confirming, Teresa! I don't think I'm familiar with the term "leader only" or "'leader only' access" in a governance context. Is that a term for a designated leader who is not a member of the team they manage?
Oct 24 2021 11:14 AM
Oct 25 2021 09:46 AM
@Teresa_Cyrus That makes sense. Thank you for your time and input!