Forum Discussion
OneNote and Outlook integration
The "Save to OneNote" command in Outlook only works with OneNote 2016. To accomplish something similar in OneNote for Windows 10, check out the following page:
https://www.onenote.com/EmailToOneNoteBriefly, after setting it up, you just forward an email to me@onenote.com from your registered email address and it shows up in OneNote. There is no visual way to pick the destination section, so you have to set up sort of an "InBox" in OneNote or type in a subject line that directs the mail to the right spot. It's all explained in the webpage.
Thanks for flagging this.
The "Send to OneNote" button seems to work, but there is a delay between the send and the time the item shows up on OneNote Win10. That makes me think that Outlook is sending the item to OneNote online and it is then syncing down to OneNote Win10.
I'm not in a position to try it right now, but I wonder how this will work when I am not online. I sometimes pull down my emails, then process them while in an environment with no WiFi. With OneNote 2016 you could send something over when offline, then let it sync "up" when connected. Now I suspect that all syncing will be "down" instead.
Yes, you are correct in saying that Outlook sends it to OneNote Online and then it syncs down to the OneNote for Windows 10 app. Basically that is how the OneNote app functions - a client for OneNote Online - similar to how Outlook is a client for accessing email.
OneNote 2016 works the same way, plus it has the option of creating offline only notebooks. Problem is you can only access them on that one computer, and if the notebooks aren't backed up and something happens to your computer, well say bye bye to your notebooks.
The other reason for Microsoft's "online" strategy is so that it's apps and services can become cross-platform. I would assume the "Send to OneNote" feature will appear in Outlook for Andriod and iOS anytime soon!
To address your concern - if using the OneNote app offline at some point, the alternate solution would be to print out the email to OneNote using the OneNote printer, not as nice the "Send to OneNote" feature but does the job all the same.
Hope that helps :)
Cheers.
- I don't believe this is true since the Notebooks are cashed. Plus, I use Carbonite to continually back up my ON folders, so I have no need for MS online only solution.
Print to ON is not a solution for the bulk of the needs of those on the forum wanting the old Sent to ON capability. The end result of Print to ON, does not provide the same capabilities as Send to ON. - The problem with printing to ON vs Send to ON, is that the with the printed version the text is not recognized as it is with a PDF and therefore you cannot highlight the text the same way.
With Send to ON, you can then highlight the same as you can on a text recognized PDF. Rather, you have to use the drawing tool, which you can use to highlight, but it isn't the same.
I resent MS pushing everything to online. It is fairly useless for when no access to internet is available. A big step backward. I use only ON2016. I back up continually with Carbonite, so I don't need to rely on the online version of ON for back ups. Thanks. I'm familiar with all that, but I don't think it's correct to say that OneNote 2016 "works the same way" as OneNote Win10 in this regard. ON-2016 and ON-Win10 both allow the use of cached notebooks offline, just like Outlook allows the use of a cached copy of the mailbox. But when offline with ON-2016, one could send an email to ON and it would land in the cached file, then be synced up at the next opportunity. When offline with ON-Win10, you can operate both programs offline but the "send" function won't work.
I don't really agree with the idea that the old (OneNote 2016) strategy was somehow overly risky or limited to one computer. It was easy to use online notebooks with ON-2016 and have them cached/synched to whatever computer you happened to be using. The risk of "loss of work" from a crash was no greater in that scenario than it is when using ON-Win10 offline.
Still, I wonder why MS can't make Send to OneNote work the same was a the OneNote printer driver? I know it's not the same process (what with attachments and all) but it would be nice.
