A Guide to Enhanced Workflows and Inclusive Technology

In this HLS Show Me How video I show you how to create an audio overview of a Word or PDF document using Microsoft 365 Copilot.

Resources:

• Listen to the audio overview created of this post mp3 download
• What's New In Microsoft 365 Copilot | April 2025 | Microsoft Community Hub
• Generate audio overviews with Copilot in OneDrive - Microsoft Support
• Microsoft 365 Copilot – Microsoft Adoption

Microsoft 365 continues to redefine the way individuals and organizations interact with documents by integrating innovative features that cater to both productivity and accessibility. Among these features is the ability to create audio overviews of documents, transforming the traditional reading experience into a dynamic auditory engagement. This capability not only enhances accessibility but also proves invaluable for multitasking professionals who seek to optimize their workflows.

Why Audio Overviews Matter

Enhancing Accessibility

For individuals with visual impairments or reading difficulties, audio overviews are a game-changer. By providing an auditory alternative to text-based content, this feature promotes inclusivity, allowing more users to engage meaningfully with documents. It aligns with Microsoft’s commitment to empowering every individual and organization on the planet to achieve more, regardless of physical or cognitive barriers.

Boosting Multitasking Efficiency

In a fast-paced digital environment, the ability to consume content on the go is crucial. Audio overviews allow professionals to listen to important document summaries while commuting, exercising, or performing other tasks. This capability ensures that work doesn’t grind to a halt during moments that might otherwise be unproductive.

How To Create an Audio Overview from Word or PDF Documents

The process of creating an audio overview in Microsoft 365 is straightforward and accessible across OneDrive and SharePoint Document Libraries. Here’s a step-by-step guide:

Prerequisites

Before you begin, ensure the following:

• You have an active Microsoft 365 subscription.
• Your document is stored in either OneDrive or SharePoint Document Libraries.
• The document is in Word (.docx) or PDF format.

Steps for Creating an Audio Overview

1. Locate Your Document: Open OneDrive or SharePoint Document Libraries and navigate to the folder containing the document you wish to convert into an audio overview.
2. Open the Document: Click on the Word or PDF file to open it in the respective application (Word Online or Adobe Reader integrated with Microsoft 365).
3. Activate the Read Aloud Feature: In Microsoft Word Online, select the "Immersive Reader" option from the toolbar. For PDFs, use the integrated "Read Aloud" functionality, which is available if your document is accessible via Microsoft Edge.
4. Customize the Audio Output: Adjust the voice settings, speed, and language preferences to tailor the audio experience. Microsoft 365 offers various voice options and playback speeds to suit user needs.
5. Export or Share: While the audio overview is played directly within the application, you can use screen recording tools or transcription software to save it as an audio file for later use or distribution.

Tips for Optimal Results

• Ensure your document is properly formatted with headings and clear text for seamless audio rendering.
• Test different voice options to find the most pleasant and intelligible audio experience.
• For collaborative use, share the generated audio overview with colleagues via Teams or email to facilitate team discussions.

Conclusion

The ability to create audio overviews of documents in Microsoft 365 exemplifies how technology can bridge gaps in accessibility and efficiency. Whether for individuals requiring assistive tools or professionals juggling multiple tasks, this feature empowers users to interact with content in a flexible and inclusive manner. By leveraging the built-in tools within OneDrive and SharePoint Document Libraries, users can transform documents into auditory summaries that enhance comprehension and workflow.

As workplaces and lifestyles continue to evolve, Microsoft 365’s audio overview functionality underscores the importance of adaptable solutions. Embrace this feature today to unlock new dimensions of productivity and inclusivity in your digital journey.