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JoostKoopmans1's avatar
JoostKoopmans1
Steel Contributor
Sep 21, 2017
Solved

Tracking meeting response visible to all participants

I have been searching around for this answer but I cannot find it. I recently discovered that every participant of a meeting can see the tracking status (accept/decline/tentative/no response) in Outl...
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  • Julia Foran's avatar
    Julia Foran
    Sep 21, 2017

    Hi Joost,

     

    Yes -- this feature is still in development, and we're planning to release it in Q4 of this year.

     

    The final remaining pieces are for the Outlook on Windows client to show the Tracking tab to meeting attendees (currently it's only shown to meeting organizers), and to properly track responses sent from the Outlook on Windows clients.

     

    More details

    There are 2 attendee response properties: (1) the RecipientsList table that has each recipient and their individual response, and (2) the property used in MailTips to say "You accepted this meeting on September 21st."

     

    When we enabled the Tracking tab for attendees in the Outlook on Windows client, we discovered that Outlook on Windows was setting only property #2. We're working on how to detect changes in property #2, and when we detect that change, we will update property #1 (so your own response shows correctly when you view the invitation) and then updating attendees' copies (so your response is shown correctly to others). Right now, we have it working for one-off meetings but we are fixing some issues with the way responses are detected for series vs. instances of a series.

chrisbox23's avatar
chrisbox23
Copper Contributor
Mar 15, 2019

So if my company is using office 365, is there a way i can see the other attendees, if they have accepted or declined, when someone else in my company schedules a meeting for me and others outside our company are included? Thank you.

Victor_Ungureanu's avatar
Victor_Ungureanu
Icon for Microsoft rankMicrosoft
Mar 15, 2019
Yes. Open the meeting from the attendee's calendar and look for the Tracking tab in Outlook.

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I recently discovered that every participant of a meeting can see the tracking status (accept/decline/tentative/no response) in Outl...","body@stringLength":"533","rawBody":"

I have been searching around for this answer but I cannot find it. I recently discovered that every participant of a meeting can see the tracking status (accept/decline/tentative/no response) in Outlook on the Web of all participants and not just the organizer.

 

So you can actually see who has accepted the meeting, even if you are not the organizer.

 

When was this feature introduced and are there controls in place to change this behavior? Is there maybe somewhere documented about this?

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Hi Joost,

\n

 

\n

Yes -- this feature is still in development, and we're planning to release it in Q4 of this year.

\n

 

\n

The final remaining pieces are for the Outlook on Windows client to show the Tracking tab to meeting attendees (currently it's only shown to meeting organizers), and to properly track responses sent from the Outlook on Windows clients.

\n

 

\n

More details

\n

There are 2 attendee response properties: (1) the RecipientsList table that has each recipient and their individual response, and (2) the property used in MailTips to say \"You accepted this meeting on September 21st.\"

\n

 

\n

When we enabled the Tracking tab for attendees in the Outlook on Windows client, we discovered that Outlook on Windows was setting only property #2. We're working on how to detect changes in property #2, and when we detect that change, we will update property #1 (so your own response shows correctly when you view the invitation) and then updating attendees' copies (so your response is shown correctly to others). Right now, we have it working for one-off meetings but we are fixing some issues with the way responses are detected for series vs. instances of a series.

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Hi Joost, there won't be a way for admins to disable this for the tenant. In the future, we might allow the meeting organizers to choose if others can see the attendee repsonses/attendee list on a per-meeting basis but we don't have any concrete plans for that work.

","body@stringLength":"278","rawBody":"

Hi Joost, there won't be a way for admins to disable this for the tenant. In the future, we might allow the meeting organizers to choose if others can see the attendee repsonses/attendee list on a per-meeting basis but we don't have any concrete plans for that work.

","author":{"__ref":"User:user:25112"},"isEscalated":null,"postTime":"2017-09-23T21:09:54.160-07:00"},"ForumReplyMessage:message:264808":{"__typename":"ForumReplyMessage","id":"message:264808","revisionNum":1,"uid":264808,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Exchange_General"},"conversation":{"__ref":"Conversation:conversation:108721"},"subject":"Re: Tracking meeting response visible to all participants","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:264808"},"body":"

Great to know that you are working on this feature. Are there any updates on this in the meanwhile?

","body@stringLength":"106","rawBody":"

Great to know that you are working on this feature. Are there any updates on this in the meanwhile?

","author":{"__ref":"User:user:219972"},"isEscalated":null,"postTime":"2018-10-01T00:21:24.962-07:00","parent":{"__ref":"ForumReplyMessage:message:109712"}},"ForumReplyMessage:message:265227":{"__typename":"ForumReplyMessage","id":"message:265227","revisionNum":1,"uid":265227,"depth":5,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Exchange_General"},"conversation":{"__ref":"Conversation:conversation:108721"},"subject":"Re: Tracking meeting response visible to all participants","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:265227"},"body":"Hi Carl,
We just started work on this and hope to release it in the next few months. I'll update this forum thread when it's released.","body@stringLength":"139","rawBody":"Hi Carl,
We just started work on this and hope to release it in the next few months. I'll update this forum thread when it's released.","author":{"__ref":"User:user:25112"},"isEscalated":null,"postTime":"2018-10-01T09:59:48.810-07:00","parent":{"__ref":"ForumReplyMessage:message:264808"}},"ForumReplyMessage:message:369859":{"__typename":"ForumReplyMessage","id":"message:369859","revisionNum":1,"uid":369859,"depth":6,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Exchange_General"},"conversation":{"__ref":"Conversation:conversation:108721"},"subject":"Re: Tracking meeting response visible to all participants","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:369859"},"body":"

So if my company is using office 365, is there a way i can see the other attendees, if they have accepted or declined, when someone else in my company schedules a meeting for me and others outside our company are included? Thank you.

","body@stringLength":"240","rawBody":"

So if my company is using office 365, is there a way i can see the other attendees, if they have accepted or declined, when someone else in my company schedules a meeting for me and others outside our company are included? Thank you.

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Victor_Ungureanu  when i click on the calendar item i only see Appointment or Scheduling Assistant.  Tracker isn't present if I'm not the organizer though...

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Do you use the Click-to-Run version of Outlook? From the article above I understand that this feature is not available in Outlook MSI.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":1,"postTime":"2019-03-15T08:21:02.509-07:00","lastPublishTime":"2019-03-15T08:21:02.509-07:00","metrics":{"__typename":"MessageMetrics","views":20232},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Exchange/category:products-services/category:communities/community:gxcuf89792board:Exchange_General/message:108721/message:370151","repliesCount":0,"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:370138":{"__typename":"ModerationData","id":"moderation_data:370138","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"CachedAsset:text:en_US-components/tags/TagView/TagViewChip-1743151752811":{"__typename":"CachedAsset","id":"text:en_US-components/tags/TagView/TagViewChip-1743151752811","value":{"tagLabelName":"Tag name {tagName}"},"localOverride":false}}}},"page":"/forums/ForumMessagePage/ForumMessagePage","query":{"boardId":"exchange_general","messageSubject":"tracking-meeting-response-visible-to-all-participants","messageId":"108721","replyId":"369897"},"buildId":"HEhyUrv5OXNBIbfCLaOrw","runtimeConfig":{"buildInformationVisible":false,"logLevelApp":"info","logLevelMetrics":"info","openTelemetryClientEnabled":false,"openTelemetryConfigName":"o365","openTelemetryServiceVersion":"25.1.0","openTelemetryUniverse":"prod","openTelemetryCollector":"http://localhost:4318","openTelemetryRouteChangeAllowedTime":"5000","apolloDevToolsEnabled":false,"inboxMuteWipFeatureEnabled":false},"isFallback":false,"isExperimentalCompile":false,"dynamicIds":["./components/seo/QAPageSchema/QAPageSchema.tsx","./components/community/Navbar/NavbarWidget.tsx","./components/community/Breadcrumb/BreadcrumbWidget.tsx","./components/customComponent/CustomComponent/CustomComponent.tsx","./components/messages/TopicWithThreadedReplyListWidget/TopicWithThreadedReplyListWidget.tsx","./components/external/components/ExternalComponent.tsx","./components/messages/MessageView/MessageViewStandard/MessageViewStandard.tsx","../shared/client/components/common/List/UnstyledList/UnstyledList.tsx","./components/messages/MessageView/MessageView.tsx","../shared/client/components/common/List/UnwrappedList/UnwrappedList.tsx","./components/tags/TagView/TagView.tsx","./components/tags/TagView/TagViewChip/TagViewChip.tsx"],"appGip":true,"scriptLoader":[{"id":"analytics","src":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/pagescripts/1730819800000/analytics.js?page.id=ForumReplyPage&entity.id=board%3Aexchange_general&entity.id=message%3A369897","strategy":"afterInteractive"}]}