Forum Discussion
Tracking meeting response visible to all participants
Hi Joost,
Yes -- this feature is still in development, and we're planning to release it in Q4 of this year.
The final remaining pieces are for the Outlook on Windows client to show the Tracking tab to meeting attendees (currently it's only shown to meeting organizers), and to properly track responses sent from the Outlook on Windows clients.
More details
There are 2 attendee response properties: (1) the RecipientsList table that has each recipient and their individual response, and (2) the property used in MailTips to say "You accepted this meeting on September 21st."
When we enabled the Tracking tab for attendees in the Outlook on Windows client, we discovered that Outlook on Windows was setting only property #2. We're working on how to detect changes in property #2, and when we detect that change, we will update property #1 (so your own response shows correctly when you view the invitation) and then updating attendees' copies (so your response is shown correctly to others). Right now, we have it working for one-off meetings but we are fixing some issues with the way responses are detected for series vs. instances of a series.
MicrosoftHi Joost, there won't be a way for admins to disable this for the tenant. In the future, we might allow the meeting organizers to choose if others can see the attendee repsonses/attendee list on a per-meeting basis but we don't have any concrete plans for that work.
Great to know that you are working on this feature. Are there any updates on this in the meanwhile?
- Julia ForanHi Carl,
We just started work on this and hope to release it in the next few months. I'll update this forum thread when it's released.So if my company is using office 365, is there a way i can see the other attendees, if they have accepted or declined, when someone else in my company schedules a meeting for me and others outside our company are included? Thank you.
- Victor_UngureanuYes. Open the meeting from the attendee's calendar and look for the Tracking tab in Outlook.
From below thread it seems that the function that invitees can see the list of who has accepted the invite and who not is already active. Is that true? Also for Windows 365 on Mac?
best regards,
- Julia ForanHi Carl,
Yes, this is already released.
In all Outlook clients (Windows, Mac, Web, iOS, Android), attendees can see other attendees & their responses.
Hello Julia Foran,
First of all I would like to say that this option for attendees to track meeting responses is great. I have one additional question:
How does this tracking behave when meeting is forwarded to somebody?
It seems like only organizer of meeting is able to see such users and not attendee. This makes a bit mess to users.
Thank you in advance for your answer
P.
- Julia ForanHi Pavel,
I'm glad you like these changes!
Let's say a meeting is organized by User A & they invite User B. User B then forwards on the meeting to User C.
As long as both User A and User B are hosted in Office 365, then User B will see User C when they view their attendee list, even if C never responded or if User C is hosted outside of Office 365.
Does that answer your question?
