Sep 21 2017 04:03 AM
Sep 21 2017 04:03 AM
I have been searching around for this answer but I cannot find it. I recently discovered that every participant of a meeting can see the tracking status (accept/decline/tentative/no response) in Outlook on the Web of all participants and not just the organizer.
So you can actually see who has accepted the meeting, even if you are not the organizer.
When was this feature introduced and are there controls in place to change this behavior? Is there maybe somewhere documented about this?
Sep 21 2017 06:02 AM
It's another recent improvement the team of @Julia Foran made, she can share more info.
Sep 21 2017 06:17 AM
It is on the roadmap as in development. Was added to the roadmap on 6/13/17.
Feature ID: 12344
Sep 21 2017 10:04 AMSolution
Yes -- this feature is still in development, and we're planning to release it in Q4 of this year.
The final remaining pieces are for the Outlook on Windows client to show the Tracking tab to meeting attendees (currently it's only shown to meeting organizers), and to properly track responses sent from the Outlook on Windows clients.
There are 2 attendee response properties: (1) the RecipientsList table that has each recipient and their individual response, and (2) the property used in MailTips to say "You accepted this meeting on September 21st."
When we enabled the Tracking tab for attendees in the Outlook on Windows client, we discovered that Outlook on Windows was setting only property #2. We're working on how to detect changes in property #2, and when we detect that change, we will update property #1 (so your own response shows correctly when you view the invitation) and then updating attendees' copies (so your response is shown correctly to others). Right now, we have it working for one-off meetings but we are fixing some issues with the way responses are detected for series vs. instances of a series.
Sep 22 2017 12:19 AM
Good to know. So you are working on bringing this to Outlook and it is already available in Outlook on the Web.
Is this something we can control, so as admins we decide if we want to show responses to all participants or only to the organizer?
Sep 23 2017 09:09 PM
Hi Joost, there won't be a way for admins to disable this for the tenant. In the future, we might allow the meeting organizers to choose if others can see the attendee repsonses/attendee list on a per-meeting basis but we don't have any concrete plans for that work.
Oct 01 2018 12:21 AM
Great to know that you are working on this feature. Are there any updates on this in the meanwhile?
Oct 01 2018 09:59 AM
Jan 11 2019 01:19 AM
Hello @Julia Foran,
First of all I would like to say that this option for attendees to track meeting responses is great. I have one additional question:
How does this tracking behave when meeting is forwarded to somebody?
It seems like only organizer of meeting is able to see such users and not attendee. This makes a bit mess to users.
Thank you in advance for your answer
Jan 11 2019 07:43 AM
Jan 11 2019 07:50 AM
From below thread it seems that the function that invitees can see the list of who has accepted the invite and who not is already active. Is that true? Also for Windows 365 on Mac?
Jan 11 2019 07:54 AM
Jan 14 2019 02:04 AM
Hello @Julia Foran,
Thank for clarification of such scenario.
So it seems that we have some issue within our company as Organizer see different people within meeting than attendee. I will dig deeper within this and if I will confirm it. I will try to open incident via our premier support.
So thank you for your response and have a nice day.
Mar 14 2019 07:24 PM
So if my company is using office 365, is there a way i can see the other attendees, if they have accepted or declined, when someone else in my company schedules a meeting for me and others outside our company are included? Thank you.
Mar 15 2019 12:32 AM
Mar 15 2019 08:01 AM
@Victor Ungureanu when i click on the calendar item i only see Appointment or Scheduling Assistant. Tracker isn't present if I'm not the organizer though...
Mar 15 2019 08:21 AM
Jun 12 2019 10:07 PM
first thank you very much for that feature. One more thing as the official support article is not very specific on this
We have Outlook Office365 1808 but Exchange 2016 OnPremise. This feature is not working here. So am I right if this only works in Exchange-Online and not in OnPremise Exchange even we do have the Office365 Outlook Version?
Jun 13 2019 07:39 AM
@andib_commotron You're correct -- this feature requires both the organizer and the attendee trying to view others' responses to be hosted in Exchange Online. Even if you're on the updated client, it won't work if your mailbox is hosted on-prem.
Nov 14 2019 11:05 PM
Hello @Julia Foran
Will this functionality be available in the future in Exchange on-prem installation? Maybe works are planned and we need some time to wait it.