30 summer updates for OneNote and Class Notebooks

Published 06-17-2019 09:00 AM 38.4K Views

As the school year comes to a close in many parts of the world and districts begin planning professional development, we’re excited to announce a wave of OneNote and Class Notebook improvements based on all of the feedback that we’ve been hearing :ear: as we work with amazing educators and students around the world :globe_showing_americas:


OneNote Class Notebook

We’ve heard your feedback loud and clear, and have brought more of your favorite Class Notebook features to other versions of OneNote.


Individual page distribution – Just like OneNote 2016, now you can differentiate easily by distributing a page only to certain students. This is supported in OneNote for Windows 10, Online, Mac, and iPad.  We’re rolling out this feature to Office Insiders starting today!

Individual Distribution.jpg

Individual Page Distribution


Group distribution – Create custom groups and easily distribute pages to those groups.  For example, create a group for your Audio Learners and then distribute a page with an embedded audio recording just for those students.  This is supported in OneNote for Windows 10, Online, Mac, and iPad.  This will be rolling out to Office Insiders starting today.Group Distribution.jpg

Group Distribution 

Multi-page distribution –As in OneNote 2016, now you can distribute multiple pages at once in OneNote for Windows 10, Online, Mac, and iPad.  To do this, just select a page and then SHIFT-select, or CTRL-select multiple pages, then choose Distribute Page from the Class Notebook toolbar. This capability will be rolling out to Office Insiders starting today.Multipage.jpg

Multi-page distribution


Sub-page distribution – not only can you distribute multiple pages, but you will be able to distribute sub-pages to keep structure intact when you distribute something.  An example of this is below, where a page and multiple subpages are selected and can be distributed, keeping the structure in place when the students receives the pages. This capability will be rolling out in fall 2019.


Section Group DistributionThe ability to distribute a Section Group into private student notebooks is an important capability of the Class Notebook Add-in for OneNote 2016.  We’re bringing the ability to distribute a Section Group to the OneNote Windows 10 app, Online, Mac, and iPad. This capability will be rolling out to Office Insiders starting today.Section Group Distribution.jpg

Distribute new Section Group


Distribute a Page into a Section Group – Related to Section Group distribution, educators will be able to distribute a page (or pages) directly into Section Groups, similar to OneNote 2016. OneNote for Windows 10, Online, Mac, and iPad.


Reviewing a Page in a Section Group – With Section Group and Page distribution, this will also allow educators to easily review a page that was distribution into a nested Student Section Group. OneNote for Windows 10, Online, Mac, and iPad.


Cross Notebook Review – The ability to review a distributed page across multiple OneNote Class Notebook classes is a huge time-saver for teachers.  We are bringing this much-loved feature to OneNote for Windows 10, Online, Mac, and iPad apps in late June.Cross Notebook Review.jpg

Cross Notebook Review

Turn Math on or off
 –Math teachers love the Math step-by-step equation solver, but in some cases, they’d like to disable the advanced functionality for certain times or scenarios.  We’ve enabled educators to do this for Class Notebooks using the Math “On/Off” switch and choosing specific features to enable or disable. This is supported in OneNote for Windows 10 and OneNote Online. This is now rolling out to Office Insiders starting today.

Math On or Off.jpg

Enable/Disable Math in Class Notebook

Auto-map for LMS/SIS

When connecting to a Learning Management System (LMS) or Student Information System (SIS), just like in OneNote 2016, now the OneNote Windows 10, for the web, Mac, and iPad apps will automatically map your Class Notebook names and student names to the LMS/SIS class. This feature has recently rolled out worldwide to all educators.


Lock LMS pages after due date - Now you can set a page from an assignment to automatically “lock” and become read-only after a certain date.  For example, if you have OneNote connected to Canvas, and create an assignment that is due on Friday at 5:00, you can check the Lock pages box and the student page will be marked as read-only to the student after the due date passes. This feature has recently rolled out worldwide to all educators using OneNote for Windows 10, Online, Mac, and iPadLock LMS page.jpg

Lock page in LMS/SIS after due date passes


Teams Integration

Now Teams and OneNote Class Notebook work together better than ever.


Import content in class or staff team notebooks - The #1 request we’ve heard from educators about OneNote Class/Staff Notebooks inside of Teams is that they’d like the ability to import older notebook content into their new notebooks in Teams.  We’re actively working on the ability to pull in content from an old Content Library, Teacher-Only area, or old OneNote notebooks (e.g. a master curriculum notebook).  This can ensure your new Teams Class/Staff Notebook contains all the right stuff on day one!  is the import feature rolls out in private beta today, and will be generally available later in the summer.  Example GIF below
Import FRE from OneNote into Team.gif

Import OneNote content in your new Teams Class or Staff Notebook


Attach a notebook to “PLC” or “Anyone” team types - We know educators have many existing notebooks they’d like to pull into their new PLC or general team.  They also may want to create additional notebooks in the team.  We have enabled the ability to use the “+” tab and add a new or existing OneNote notebook into the team.  This is now supported in PLC teams and Anyone Team types and rolled out worldwide.  Note: This is not supported for existing Class or Staff notebooks due to complex permissions and data import challenges.Teams PLC and Anyone.jpg

Adding a notebook into a PLC or Anyone Team type



TurnItIn and OneNote Integration through Microsoft Teams

For years OneNote educators have wanted to check OneNote pages for plagiarism. Now, with Turnitin integrated in Teams for Education, we’re excited to share that OneNote pages attached to student submissions on assignments will automatically get analyzed by Turnitin. Turnitin allows educators to check student submissions for multiple forms of plagiarism and helps teach the value of academic integrity, proper attribution, and authentic writing.TurnItIn.jpg


Remember your last seen page in Teams - When navigating in and out of Class or Staff Notebooks inside of Teams, many students and teachers have expressed the desire for OneNote to remember the past page visited. For example, navigating to your Homework section, going into the Conversations tab, and then back into the Class Notebook.  Now, you’ll be navigated automatically back to the same spot where you left off.

Teams Context.gif

Remember your last place in OneNote


Renaming a Team renames your new Class Notebook – The School Data Sync (SDS) tool is a great way to quickly set up teams across your district.  SDS will pull the direct class/section names from the School Information System (SIS). The challenge is that these SIS names are often not friendly to read, such as 2019SEMESTER1THOLFSENMIKE. In the past, when setting up the team through SDS, the Class Notebook would retain the unfriendly name, even after renaming the team.  Rolling out in early July, when an educator renames the team before the Class Notebook is set up, e.g. “Period 1 Math,” the Class Notebook name will update at the same time. Note: If you set up the Class Notebook first and then rename the team, this will not work. This is only supported if you have not yet set up the Class Notebook.


Send Office Lens photo to a notebook in Teams - Office Lens now supports the ability to take a picture and send it directly into a OneNote notebook, including Class/Staff Notebooks inside of Teams.  Be sure to update iOS or Android Office Lens on your mobile device.



OneNote Updates

These awesome updates apply to anyone using OneNote in the classroom!


Practice math quizzes - Students can now generate a practice math quiz directly from the Math Assistant, consisting of a set of problems like the one the student is working on. The quiz is created as a Form and embedded directly into OneNote, allowing independence and as much practice and help as a student may need. The feature is rolling out today to Office Insiders using OneNote for Windows 10 and will be coming to OneNote for the web this summer.

Generate quiz GIF 3.gif


Generate Math quiz in OneNote Windows 10


Send to Outlook – Windows 10- Just like with OneNote 2016, now you can send emails from Outlook into OneNote Windows 10.  First, set OneNote Windows 10 as your default note-taking app. Then just click the updated Send to OneNote button in Outlook and then choose the destination for your email to go! To enable this, in Outlook desktop for Office 365, choose File > Options > Advanced, and scroll to the bottom of the list.  Then make sure Use Send to OneNote with OneNote for Windows 10, if available is checked. The next time you click the Send to OneNote button, your email will be copied to a OneNote for Windows 10 section of your choosing.


Outlook Send to OneNote Windows 10.jpgSend to OneNote Windows 10 from Outlook Desktop


Outlook Send to OneNote Mac, and Outlook for the web: We just announced Send to OneNote from Mac Outlook, and Send to OneNote is in the process of rolling out to the Outlook Web app!


Page Templates - One of educators’ favorite features in OneNote 2016 has been Page Templates.  For starters, you can now right-click on any page in the Windows 10 app and Set as Default template for the section you’re in.  The ability to fully manage and create more detailed templates is coming later this summer.  Templates.jpg


Scale to fit printout in page: Similar to OneNote 2016, you will be able to easier scale your page to fit into a printout.  This will be rolling on in July.

Scale to Print.jpg

Fit to Page


New notebook creation steps – It’s now much easier to choose a starting point for creating a new notebook in the Windows 10 app.  When you click the + Notebook button, you’ll be greeted with a helpful dialog to let you choose what notebook you’d like, with some suggestions for sections. Now rolled out to Office Insiders..New Notebook dialog.jpg

New Notebook Dialog in OneNote Windows 10

Improved hyperlinks right-click menu – A small but important update is the right-click menu for hyperlinks has been updated and improved to give you all the same choices as OneNote 2016.  Example below:




Publish notebook (Make it Mine) in OneNote for the web - Educators, trainers, and students often want to make a copy of their notebook available to others. For example: a great notebook template, a conference guide, or a training module you want to have your class try out.  We’ve heard your requests, and so late this summer, we’ll be rolling out the ability to publish a link to a notebook – the equivalent of “Make It Mine.”   Through OneNote for the web, you’ll be able to select a notebook you have, and easily create a link to allow others to:

  • Click the link.
  • Sign in to their Office 365 account.
  • Copy the notebook to their own OneDrive.

Support will start for those with an active Office 365 account, with consumer accounts coming later in the future.  We hope to start rolling out this feature by late August 2019.


Simplified ribbon in OneNote for the web – Simplified ribbon has come to OneNote for the web. Enjoy more space on your screen and quickly get to the tools you need with this update. If you prefer to switch back to the old experience, click the View tab and uncheck Simplified Ribbon to refresh and return to the previous ribbon.


Print files to OneNote Mac – Just like Windows 10, you can also now print any Office File into the OneNote for Mac, which includes Word, Excel, and PowerPoint.  This is now rolling out to Office Insiders.Print to File in OneNote Mac.jpg

Print Word/Excel/PPT files to OneNote Mac


Dark mode for OneNote Mac – Make it easy on your eyes! Now Dark mode is in OneNote for Windows 10, and in the coming months, Dark mode will roll out to OneNote for Mac!


Insert screenshot on Mac: Insert screenshot gallery will show all the currently opened windows as a gallery item. Once you select it, that window screenshot will be inserted onto your page.  Insert screen clipping allows to select a portion of your screen and add it to the page.Insert Screenshot on Mac.jpg

Insert Screenshot on Mac 


Set Picture as Background on iPad: To help make inking on OneNote for iPad easier, we now allow you to Set Picture as Background so it’s easy to ink with Apple Pencil or your finger on top of an image.  See the video below for an example:

Set Image to Background.gif

Set picture to Background on iPad



We hope you enjoy this tidal wave :water_wave: of new updates for OneNote and Class Notebooks! As always, we are inspired by educators, students, and the feedback they share with us so please reach out to us directly :purple_heart:




Frequent Visitor
Established Member

Hi Mike and the OneNote Team.  I think we are almost at the point where we can abandon OneNote 2016 entirely.  This is a great example of how Microsoft LISTENS to feedback, and makes changes to meet needs.  I am so excited as a district trainer in OneNote to be able to show off these amazing new tools.

Frequent Visitor

@Bill Legate My thoughts exactly! I just emailed my team to let them know that it's time...

Hi Mike and the OneNote Team

Thanks for all the hard work that has gone into getting these changes out. They look great.

Also looking forward to Teams having private channels - any idea when that is going to happen?

Occasional Visitor

Great work!

What about using the new OneNote in RDS environments? Any chance we can get rid of OneNote 2016 there too?

Occasional Visitor

All OneNote updates include everything but the ONE thing users really want - Page templates. That, and the additional ability to save locally on my PC are two reasons I don't want to switch to OneNote app. 

Still rocking OneNote 2016 and see no incentive to switch. 


I'd like to see the ability to embed Powerpoint.   Sway's can be embedded,   but Powerpoint can't.   

Established Member

@Angus McPhersonYou can embed PowerPoint to OneNote for Windows 10.  Just be sure you have turned on Sync all files and images.  When you drop a PowerPoint file into OneNote, you need to select Upload to OneDrive and Insert Link.  At this point, the PowerPoint connects to PowerPoint online, and has all the embedded animations etc.  Even video links embedded within the PowerPoint will work!


@Bill Legate 


Sorry,  I should have clarified that statement.   Yes they can be embedded,  but all you see is an icon that needs to be clicked on.    I can't embed  the show in the onenote and have it play in the actual onenote.   Like I can do with Sway

Established Member

@Angus McPhersonIt sounds like you are missing an update in your version of OneNote.  See the attached image for how PowerPoint is embedded in the new OneNote.  It drops it in as a PowerPoint that can be clicked through, or opened up in full screen.

powerpoint in OneNote.gif


@Bill Legate  


How what method do you do to achieve this if I drag and drop a powerpoint into OneNote .   Do I need to click on the Option to "Upload to one drive" when I embed it. 


I guess this raises the question,   what if the onenote exists in sharepoint

Regular Visitor

Angus I feel your pain, I hate the way PowerPoint embeds into OneNote. Multiple windows opening, slow and my presenter doesn’t like the online version of PowerPoint. Sometimes you will spot a mistake and need to correct it or update something, no longer can you edit and save. I’m sticking to OneNote 2016 for now. Love to have the ability to place all files back in OneNote ready for the kids, they can directly save them. Lot easier for less able kids.

Occasional Visitor

Tried the autogenerate for practice maths quizzes and just got message "Sorry, we are unable to generate this quiz."


Can you ping Mina Spasic @minaspasic on Twitter and ‬Can you file a support ticket at http://aka.ms/edusupport‬??

Occasional Visitor

Can't do either. Clicking link to support ticket just bumps me to MS Aus site instead.


@Camdole Looking into the problem, stay tuned.

Regular Visitor


Thanks for all of these updates.

Can it be made possible for a page or section to be hidden rather than locked in relation to a certain timeframe?  We would like to be able to set up multiple pages or sections as resources and for them to be hidden from students and later revealed, either manually or by an agreed date.  This would be of benefit when planning to deliver material over a period of sessions. @Mike Tholfsen 

Occasional Visitor

The machine learning is working when I am creating a quiz as it now suggests new questions but sadly generating a practice quiz from within OneNote not working yet. This would be so beneficial for my students if I could get it working.


I'm very happy with the summer update, it was really impossible to explain the differences between OneNote 2016 and OneNote W10 :crying_face: and now that is no longer necessary, :folded_hands::ok_hand:

Occasional Visitor

Thanks I like the new group distribution pages.

Occasional Visitor

I can´t find the two functions screenclipping and record video under Insert in the new OneNote.  I only have access to them in OneNote2016. I miss them so much. It was so easy to have the student short videos saved on their own page in ClassNotebook. Where can I find a simular simple function for recording video into the students page in the ClassNotebook? Best regards Eva


Senior Member

I find some of these misleading. For example, you cannot distribute to a section group. You can have sections under a section group by distributing all at once, but if I want to distribute a section to a section group that is already established, I cant. Also while I can distribute subpages, it does not keep the same structure and is not collapsible. 


Are these features still being rolled out????


Hi Jonathan - a few updates for you

1) The "Distribute Section to existing Section Group" is in progress, coming very soon

2) Distributing multiple pages is currently rolled out and supported

3) Distribute sub-page is still actively being worked on and we hope to have it out in fall.  

Occasional Contributor

Yesterday and today when I delete a page or section in my Staff Notebook in Teams, it is not putting the deleted items in the SharePoint Recycle Bin. Previously it had been. Is this a change? If so, is there any way to recover those deleted items. We have teachers setting up for the start of school asking about this.

Senior Member



I enjoy OneNote and as an educator, I want to help teachers use OneNote in the classroom. I realize this is an old post, but just found this issue. I like the idea of distributing multiple pages, but they distribute in the correct order. It's just a random order? Why is that ok? In your example photo, it's Unit 1, Unit 2, and Unit 3. Wouldn't you want it distributed in that order and not some random order for each student?

Occasional Visitor

I'm very confused and lost here---I have read this post and realized it is over a year old, and yet I am having difficulty in getting my ClassBinder to do anything that is stated here that it will or should be able to do.


I started in the Windows 10 version--and then thought I would be slick and try the OneNote 2016 version--nope went back to my 10 version because I had created my Class Binder but could not add my students, because it wasn't a Class Binder.


I spent hours re-creating my Binder into Windows 10 to get my Class Binder back and then spent more hours creating Sections, Subsections, Subpages and then when I created my Binder for my students, none of the Tabs that I RECREATED match what I labeled, and having to distribute this pages INDIVIDUALLY is driving me crazy.  Also they go where ever they want in their various sections---not anything like I created. So my students are confused and makes me frustrated.


Please tell me there is a simple fix that I just haven't found....


Sounds like you may need to file a ticket for support at https://aka.ms/EDUSupport 

Occasional Visitor

Hi, I want to be able to lock Edit Boxes within a page.  Recently one of my business partners asked if we could lock all content in our Notebook and only allow learners to edit their Notes sections.


Is this possible in OneNote...I have researched and have seen that a whole section/tab can be password protected, but then this would not allow learners to take notes.



Occasional Visitor

It's nearly 2 years since you announced the function of distributing sub-pages and yet it's still not here even though it's always "almost ready". What's the issue? We're a lot of people waiting with emty promises. Will it ever be implementet? Will it take 2 more years? Please be honest so I we won't be dissapointed again.

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‎Aug 20 2019 06:18 PM
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