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View Planner tasks on your Outlook calendar

A few weeks ago, we announced several features to help get organized around a schedule in Planner.  Today, I'm happy to announce that we've completed roll out of the feature: view Planner tasks on your Outlook calendar.  

 

icalendar2.png

 

 

This feature allows you to import Planner tasks into Outlook via an iCalendar feed.  You can pick specific plans to publish, as well as just the Tasks assigned to you (via the My Tasks page).  

 

icalendar1.png

 

You can read more about how to use the feature here.  Give it a try and let us know what you think. 

 

Happy Planning!

12 Comments
Occasional Visitor

Great new feature!

 

Does the plan need to be added to outlook for every new task added to a bucket/assigned to an individual? Because it does not seem to instantly show in my calendar when I add a task in planner bucket and assign to myself. 

Occasional Visitor

Its a good new feature, but unfortunately I don't have the opportunity to synch a team calender with outlook. 

 

Contributor

If you read my posts, I am probably going to start sounding like a broken record, but this (and using Planner in general) is only usable by individuals that are using Office 365 Groups. We do have one Office 365 Group and I will say that I too am experiencing some slowness in syncing to the Group Team Calendar.

Established Member

Can you please explain what it really means:

 
Anyone with this link can see task information for this plan.
This includes anyone inside or outside of your organization.
 
 None of my users will be eager to use it after seeing that message...
Occasional Contributor

This feature is great and it was really easy to set up.

 

One request: When I open the task (viewed as an event) in Outlook, it shows, for example:

 

Progress: Not started

Checklist: 0/1 complete

Open this task in Microsoft Planner

 

Would it be possible to add Assignee(s) to that list? I love the option to add My Tasks as a calendar, but I want to add my whole team's Plan to my calendar so I can see what everyone is working on as a whole. However, I can't easily tell when I open a task whether it's mine, or someone else's.  

 

Thanks again for this addition - we've been waiting for this one a long time and it makes Planner much more useable. 

Occasional Visitor

It seems that I can only get the entire plan. I would like the ability to only see my due dates show up in outlook calendar.

Microsoft

@ANANDAVADIVELAN VIJAYARAGAVAN  @Rob Bowman Outlook refreshes the feed every 3-4 hours, so you won't see every new task right away.  It can sometimes take a little longer, but it should never take more 24 hours to see the updates.  

 

@Igor Karon When a plan owner publish the iCalendar feed, it creates a URL that's basically a long random string of characters.  It works similar to many file sharing services, in which sharing the file generates a link URL and "anyone with the link can view/edit the file." 

 

@Jennifer Thorimbert Thanks for the suggestion on adding Assignee information to the details.  We'll take a look to see if we can add it in a subsequent update.  

 

@Andrew Russell If you visit the "My tasks" view, you can also add that to your calendar.  This will show you all the tasks assigned to you on your calendar.  We do not yet support only seeing the tasks assigned to you in a specific plan though.  

Occasional Visitor

Great feature! Missed this greatly :)

 

By the way, I am having an issue with Czech language diacritic. Many symbols that appear in Planner without an issue are replaced or omitted in Outlook Calendar (both OWA and desktop).

 

PS: I have tried uploading the image through Photos button, but am getting "Your post has been changed because invalid HTML was found in the message body. The invalid HTML has been removed. Please review the message and submit the message when you are satisfied." error :/

Visitor

I followed the simple steps and I do see the Planner "test" task in my Outlook 2016 calendar but when I make a simple change to the due date in Planner the changes have not been reflected in the Outlook calendar and and I've been waiting over 3 hours already and it has not been updated.

Established Member

@Eray Chou (I get an error what using the @mention) - So it means that if somebody will forward this link on purpose or accidently we cant control who will have access to it... It should follow the Teams permissions - if you are not a member you cannot see any tasks.

Contributor

@Eray Chou - just a follow up - it seemed some of my tasks did not show up because I added no start or end date. :) My bad...

Contributor

I agree, @Igor Karon - If the link is open opens access to anyone who has it, I'm not sure that offers any value to my organization. Overall I do like the concept of "participant" and "watcher, but the rest of teams doesn't have the "watcher" capability... so when it comes with only the calendar that's not helpful.