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Structure your intranet – page metadata coming to SharePoint in Office 365

Ensure your content reaches your intended audience. Now you can tag SharePoint pages with properties (metadata) to help best describe them. Plus, use custom Pages library columns to filter and target pages. This allows you to reach the right audience ensuring the right content gets viewed by the right people.

 

PageMetadata_fig001.pngThe Page details pane opens when clicking the Page details button while in edit mode of a SharePoint page.

 

Structure your intranet by leveraging the power of page metadata. The balance of a modern intranet rests in between the dynamic display of information and the ability to better curate and target who sees what.

 

Let’s dive into the details…

 

Add custom metadata to your SharePoint pages

You can easily tag pages with metadata to ensure your content reaches your intended audiences in the way you intended. And it’s easy to adjust inline by using the Page details edit pane. Simply create custom columns within the Pages library of your site, and then use them to organize, target and filter pages by this metadata using web parts like Highlighted Content and News (more on this below).

 

PageMetadata_fig002.pngAdd custom columns to the Pages library of each SharePoint site.

 

To add a new custom property to a page, create a column for that property in the Pages library. The column stores the property (metadata) and is then available in the Page details edit pane for each page in that site. Once you're in edit mode on a page, click Page details to open the edit pane. As an author, you can add/edit values of any metadata columns that exist in the corresponding pages library.

 

Learn more how to view, edit, and add page properties.

 

Use the Highlighted Content and News web parts to better organize, target and filter your SharePoint pages

You can use the properties set for individual pages to organize and group them effectively. While editing the Highlighted Content or News web part, change the source to "The page library on this site" and you'll see "Page properties" as a filter option. Set your parameters and watch the web parts and your pages dynamically display as you intended.

 

PageMetadata_fig003.pngUse the filtering capabilities on page properties to refine and present your SharePoint pages as you intended.

 

Learn more how to use the Highlighted Content and News web parts.

 

Display page metadata for your readers to see

You can expose some of the metadata directly on the page by using the Page Properties web part to provide greater context for your readers. Add the Page properties web part to your page, and then add the page properties you wish to display. You can choose different information to display across your different pages.

 

PageMetadata_fig004.pngSelect which custom page properties you wish to show to your readers via the Page properties web part.

Learn more how to use the Page properties web part.

 

Get started adding structure to your intranet

Better organize your pages and influence how they are viewed based on specific criteria (metadata). You can program things like region or role, what page type or page status – and then present views that make it possible for people to see, or not see, the page based on how they meet that criteria.

 

We want to empower you and every person on your team to achieve more. Let us know what you need next. We are always open to feedback via UserVoice and continued dialog in the SharePoint community in the Microsoft Tech Community —and we always have an eye on tweets to @SharePoint. Let us know.

 

Thanks,

Mark Kashman, senior product manager – SharePoint / Microsoft

 

Frequently Asked Questions (FAQs)

 

Q: How can I expect the new page metadata features to roll out to Office 365 customers?

A: These page metadata features will begin to roll out to all Targeted Release customers this week, and will be completed within 2–3 weeks. We then are targeting end of July 2018 for complete worldwide roll out into production.

 

18 Comments
Frequent Contributor

That's a great welcome to the Modern SharePoint news pages @Mark Kashman! Looking forward to seeing this page metadata functionality coming the upcoming weeks.

Valued Contributor
Great to see the SharePoint Conference announcements come to life!
Regular Visitor

You can program things like region or role, what page type or page status – and then present views that make it possible for people to see, or not see, the page based on how they meet that criteria”

 

How? Filter on user profile properties? Custom code or ootb?

 

Any way to build navigation based on metadata?

 

p.s this is great, been waiting for a while now!

Contributor

Works great!  I like being able to add the Page Properties to pages in a webpart, looks crisp!

Regular Visitor

I've had a play and it troubles me that I can't filter by property across all the sites under my hub site. Previously news was rolling up to the hub site homepage. Now, in order to deploy metadata I have to select "This site". Not sure how I'm going to achieve what I want now - all of the sites news rolling up to the hub site, displaying certain content based on certain properties. Bah!

Senior Member

This is really nice, now hopefully they will introduce a feature to use the URL parameter as your filter. Like in the good old days. That way I can show pages dynamic based on the URL. Thanks.

Established Member

Great! I have been waiting for that already very long time. Thank you!

Contributor

I believe we have a bug.  We created 2 news web parts on our home page. one filters where Page Properties Category (site column added to Page library) = Tech and the other where Category = Social, but as we reload the home page, many times, the News filters correctly, others, it does not.  Both in IE11 and Chrome.

 

Update:  i am able to reproduce.  if we have 3 news webparts on the same page, the top one filters correctly, the rest do not.

New Contributor

Awesome to see this coming! Very excited to actually use it. One question, does this work with custom content types? I created a child content type of Site Page (calling it News Page) and adding an MM field to it. Will I be able to use that page property to filter and sort?

Occasional Contributor

Just as promised. Information architects rejoice!

Occasional Visitor

Great news! Can't wait to see it in action.

Valued Contributor

Can existing columns in the SitePages library be used for metadata, or do we have to recreate those columns?

I see the page details button while in Edit mode of a site, but I don't see my new columns, neither old nor new ones.

 

*edit* 

figured out why. None of my columns get added to the "Site Page" content type. Will this behavior change? Will existing columns retroactively be added to this Content Type?

Also, there is a new content type in the Site Pages library called "Repost Page" (In German "Neubereitstellungsseite" - whatever that means), what is this supposed to do?. When I manually switch to this content type for an existing page, my new columns appear in the PageDetails. Old ones have to be added manually.

Further, you can't edit the PageDetails directly after creating a new site, as it doesn't have a name yet is not saved to the library yet.

Identified a bug when editing meta data of site pages having taxonomy column

Steps to reproduce the problem :

 

1. Create two taxonomy columns in Site Pages

2.  Now click on the icon to select taxonomy as shown below , after click on the icon you now cant change taxonomy column values

 1.png 

But if you directly click on cross and then change taxonomy data , it works 

 

page2.PNG 

First of all, great new features. The page details panel works good.

 

I do have a question about the new page properties web part. Does it support all type of properties?

I just ran some quick tests with different kind of columns. I actually don't see properties of type multiple lines of text, yes/no, hyperlink, picture & currency in the dropdown list in the configuration of that web part. 

 

The type of properties I see in the config are

pagepropertieswebpart.png

The type of properties I have added in the pages library

customcolumnspageslibrary.png

Occasional Contributor

Thanks for this new feature, we will definitely build things from this !!

 

Would be nice being able to filter metadata from differents sources... (like with a news webpart on the hub site...)

 

Contributor

Thanks for the update!

 

Also seeing a minor issue with the News web part when filtering by Page Property using a column we created.  It works when I setup the filter and publish the page.  Then when I refresh the page it goes back to showing all news without the filter.

Senior Member

When dealing with Pages and News Posts in the Highlighted content web part, can't filter on page properties by anything other than the page library. For aggregating this content to our Hub or other sites, it would be great if the filter included page properties when the source is changed to look at the current, specific, or all sites.

My desired use case is to create Tags as page properties to filter both Pages and News Posts via either Highlighted content or News web parts. Highlighted content works, but only if the page library is selected as the source. On the flipside, the News web part does allow for the selection of one or more sites but only on News Posts (still trying to figure out the difference between a page and a post). Either way, this presents a challenge that could be remedied simply by allowing the filter to include page properties when the source is changed to look at the current, specific, or all sites.

Page Lib Only.pngPage Library works...

Missing.png..by site, not so much
Bonus points for helping me understand the difference between a page and a post.


Valued Contributor

@Trevor Styler the infrastructure is still rolling out. I received my page details just today, but am missing the PageDetails filter in the highlighted content webpart as well. I'll just check back next week ;)