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SharePoint powers teamwork in Office 365 – Microsoft Ignite 2018 announcements

SharePoint powers teamwork in Office 365 – to better collaborate on proposals, projects, and campaigns throughout your organization. SharePoint has the power to meet the widest range of content collaboration needs including teamwork with Microsoft Teams and SharePoint pages. All up, this delivers a unique teamwork solution connecting content AND communications.

 

Microsoft disclosed many new announcements at this week’s Ignite 2018 conference (#MSIgnite) in Orlando, FL – including:

 

  • Further SharePoint integration with Microsoft Teams
  • Enhancements to powerful SharePoint web parts and pages
  • Team site governance and activity innovations

Inner-loop_001_team-site.jpgGroup-connected SharePoint team site homepage.

At work, it is important for every team member to streamline efforts and stay on the same page. Connected SharePoint team sites provide a central location to manage team files, input and connect to important data, and share timely news. And with insight into what drives the most engagement and value, people can course correct and optimize for greatest impact.

 

“Today, we have an enterprise data management solution that adheres to our document classification and retention policies using Microsoft SharePoint Online. This is huge from a compliance perspective for Cummins."

- Josh Littrell, Director of Corporate IT - Cummins

 

We’re excited to share this with you for the first time and look forward to working with you as a trusted partner to achieve your desired outcomes. Let’s dive into the details of what was disclosed…

 

Further SharePoint integration with Microsoft Teams

Already today, team members can highlight SharePoint files, lists, pages, news, and more – right inside of the Microsoft Teams user experience. When you share and work together, you need the tools and digital workspaces to communicate, access data, and stay productive. With employer expectations changing, employees are expected to be creative and to think critically.

 

Inner-loop_002_team-site-in-Teams.jpgSharePoint and Microsoft Teams integration provides a rich content collaboration and communication hub for teamwork, in context of where people work together and get work done.

 

Create a Team connected to your group-connected SharePoint team site - If your group-connected team site is not connected to a chat-based hub for teamwork, then it’s just one click away with the new Create a Team button in bottom-left corner of your site.

 

Inner-loop_003_Create-a-Team.jpgCreate a Microsoft Team for your Office 365 Group from within your SharePoint team site.

 

Document library folders in sites visibly connected to Teams channel – Now it’s easy to tell which folders within your library have an associated Teams channel. That means the chat capability associated to it is visible and actionable right from within the SharePoint user interface. SharePoint also helps users understand that some actions, like delete or rename of a channel-connected folder, need to happen through the Teams app.

 

Inner-loop_004_go-to-channel.jpgWhen a group-connected SharePoint team site is connected to Microsoft Teams, you will see a "Go to channel conversations" button indicating that the folder is connected to a Teams channel.

 SharePoint web parts as tabs in Teams – We’re working towards directly exposing SharePoint web parts as tabs in Microsoft Teams - including their configuration options. Now, your custom development can be used in more places throughout your organizations collaboration and communication efforts.

 

Teams connectors as SharePoint web parts for pages and news – We’re working towards directly exposing Teams tabs as full-page apps in SharePoint - including their configuration options. Now your SharePoint sites can take full advantage of the rich ecosystem of service providers who are building integration with Microsoft Teams.

 

SharePoint is deeply integrated with Microsoft Teams in Office 365. Use SharePoint team sites to manage content and share it with your team members via their hub for teamwork - Microsoft Teams. Create a group-connected site today and start sharing.

 

Enhancements to powerful SharePoint web parts and pages

SharePoint pages let you tell a compelling story. And web parts play the role of dynamic components on the page to pull in data, documents, images and such. Together, you shape the content and context of how you communicate throughout your organization. And now it’s time to provide you with greater flexibility and control for how your data reacts, interacts and displays.

 

Webpart-to-webpart connections – Let web parts talk to other web parts and your pages and experiences become more dynamic with data and interactive. You will be able to configure web parts to get their property values from other web parts, including updating those values based on what is selected.

 

Initially we will support dynamic data in a few of our 1st-party webparts, with the intent to grow these capabilities through the SharePoint Framework - more and more web parts (talking to other web parts).

 

  • List (data provider)
  • List properties (consumer)
  • File viewer (consumer)
  • Embed (consumer)

 

Inner-loop_005_connect-webparts.jpgConnect webparts to each other to create interactivity on your pages and news. In the above example, when the "Ad slogans" Word document is selected in the Document Library webpart, it then displays in the Files web part using Word Online.

 New page title region options – As you begin to create the look and feel of your page, you now have more control over what the title region of your page looks like. You can choose from several layout options, alignment of where the overlay text resides, add text labels, show published date and author and provide alternative text to enhance the accessibility of your page.

 

Inner-loop_006_change-title-region.jpgThe title region of a SharePoint page can now be displayed in various layouts.

 Page section background shading - Create additional visual design and clarity as a user scrolls through your content. Now you can add different colors to the background of your page sections or leave them white as they are by default.

 

Inner-loop_007_sections-shading.jpgMake your pages and news easier to consume by using distinct shading of individual sections.

 Page designs to reuse and standardize content - Save your creators time when they generate new SharePoint pages, and ensure that the consistency of experience for how you promote your content and information remains intact. You can control the design and layout of your pages by simply designing one that can then be used by many.

 

Inner-loop_008_page-designs.jpgAfter laying out your page in a preferred design, you can click Promote and save it as a page design to speed up future page creation times that benefit from the same design and layout.

You, too, can now duplicate entire sections or individual webparts to speed up your page creation experience.

 

Team activity innovations and site governance

Heat map - insights on site activity shows site traffic patterns – Discover when people most often visit your site, so you can best target and reach people for important announcements and events.

 

Inner-loop_009_heat-map.jpgDiscover the most active times that people visit your site with the heat map found on the Site usage page.

 

Site classification shows policy labels – We are updating the user experience for classifying a site to integrate with Microsoft Info Protection policy labels.  Group classification is no longer an arbitrary string (like HBI or MBI) but an actual IP policy with rules around retention, conditional access, etc. – using the names of how you uniquely classify your content – like “for everyone” or “legal only” or “Shhhh” (if you want to keep things ‘top secret’ 😉; they're your policies – name them.

 

Try more and more of what SharePoint offers, and let us know what you think

In all, we encourage you to build out and organize your intranet. Establish the sites you need and ensure your users can create the sites they need. Once established, associate them to hub sites to organize related sites and projects. As you progress year over year, keep creating and sharing dynamic, data-rich news articles.

 

If you didn’t catch Jeff Teper’s general session, “Content Collaboration in the Modern Workplace” at Ignite or live streamed, I encourage you to watch the session, soon available on-demand.

 

We want to empower you and every person on your team to achieve more. Let us know what you need next. We are always open to feedback via UserVoice and continued dialog in the SharePoint community in the Microsoft Tech Community —and we always have an eye on tweets to @SharePoint. Let us know.

 

—Mark Kashman, senior product manager for the SharePoint team


Frequently asked questions (FAQs)

Q: When is this all being released in Office 365?

A: The above blog marks the disclosure of numerous feature and capability announcements. Our goal is to release all the items to Targeted Release customers in Office 365 by the end of the first half of calendar year 2019. You can expect future blogs and admin message center posts to raise attention to specific change management dates per each item to designate initial availability roll out in Office 365, with refined information about timing and duration of roll out.

29 Comments
Contributor

I just fell off my chair, I'm blown away by the great enhancements you guys are delivering!  The Web Part to Web Part connections, and all the design stuff should really make a difference!  YIPPEE!

Senior Member

Can the pages, saved as a page design, copied outside the site/site collections where they have been created? Will there be an import option on the create a new page option on the target site?

Visitor

Is this already available for use, i dont see option to change title layout?

Regular Contributor

Holy cow! This is fantastic. Worth its weight in gold just blocking users from renaming channels and doing other things that will destroy links to Teams.

 

Love the links back to channel conversations. Any plans to link back directly to specific file conversations? Would love a conversation bubble that popped you right back into Teams to the conversation for a given file.

Occasional Visitor

Everything looks great. One lil typo in screenshot  Page section background shading.  Emplyees living our culture.

Just helping. Really, watching everything improving in Sharepoint n Teams so fast these days is exciting.

Contributor

So you still can't select an existing SharePoint file in a Teams post?

New Contributor

Great stuff! It would be helpful if we can share Page Designs across Site Collections, or export/import Page Designs.

 

I'd love to see us able to to nested section layouts as well!

Microsoft

Hi @Beth Hall - hope you have a nice cushioned carpet to fall into. Something tells me you might be felled about twice a year if the SharePoint team has any say in it. Or maybe we simply need to co-invest in a new chair ;). - Mark.

Microsoft

Hi Andre @ NL Salomons. Let me pull in @Sean Squires. Think it's great feedback to be able to use and reuse page designs beyond the site you initially needed it/them. Thanks, Mark.

Microsoft

Hi @Ian kp - not yet. Our target is to get the new features out into production in the coming weeks/months. 

Senior Member

 Mark

 

I'm loving all this - but can you give us any update on the best approach to multilingual modern sites, or when the capability to do these will be coming. Many companies work internationally as you know and need to provision the same piece of content in two (or more languages). 

 

Thanks


Sam

Frequent Visitor

Is there plans for presence within teams to be visible in the rest of office 365? This is something my users are asking for on a regular basis.

Hi @Mark Kashman

How are these "Quick links" (in the very first screenshot above) edited? I only can set the text right to the image... but not on to a square image.

or is that just a marketing mock up? ;-)

Best

Senior Member

Hi Mark,

Re Slide 2: Cut off of column text. Holiday display re....

Is it possible to introduce "Wrap text" as now available in Excel. Or even Auto wrap text for columns where the column width matches with the max item length in that column?

Microsoft

Hi @Ed Hansberry - nice suggestion. We've certainly been tracking the intelligence that we gather in the Microsoft Graph - which will contain more and more through the various services - of which we're reviewing how we can highlight certain non-SharePoint activities and represent them in a meaningful, actionable way - like we do today for document and site-oriented changes (with the Site activity feed). We'd like to make this feed more aware of items and actions beyond the SharePoint updates. Thus, your suggestion would be just that - something of interest to the team - first for awareness, and then when someone wishes to engage, they could click into the conversation from the feed. We're in exploratory mode as of now, with recent on-boarding of Outlook 'team inbox' activity that we've shared as intent soon. SharePoint + MS Teams is a big focus, and your suggestion aligns well with what we wish to offer as tightening, maybe erasing, the seams of product - into the fabric of the service. Thanks, Mark.

Microsoft

Hi @Brad Leach. Let's make that our lil' secret - and noted. Thanks for calling it to attention. I think Contoso did put out a job requirements posting to hire more emplyees - it's a special position in their HR department that employ & ensure empathy emphatically - and it's such a new position, they were trying to be hip and take the "o" out to emphasize the inclusive nature of their new digital workplace. Are you buying it?

 

We'll keep the pace, and always aim for clarity. And keep letting us know your thoughts.

 

Cheers,

Mark

Microsoft

Hi @Trent Queen. You can. When in a Teams chat, click the paper clip icon (wish I could call this Clippy, but moving on in history shows I cannot ;)), and then click "Browse Teams and Channels" (aka, folders & document library in SharePoint) > select the desired file, and then click the "Share a link" button to add the doc as a link from SharePoint to the discussion. And when in the browse motion, you can click the "up" arrow to navigate to other site document libraries and folders. 

 

That help?

 

- Mark

Microsoft

Fair feedback, @Brendon Cornwell. Looping in @Sean Squires to best land "receiving the feedback about page designs and nesting section layouts. Cheers, Mark.

Microsoft

Hi @Sam Foster. We've listed this as a top of mind item to resolve in 2019. We've a few design ideas, and in the interim have numerous partners (PointFire, Powell 365, Valo to name a few) that have solved this already within their solutions. Our recommendation is to review what they offer, and know that we're working on it - with their awareness - as a larger item to offer directly from our service. 

 

Our first motion is to make it easier to deem the preferred language for the SharePoint chrome, and working on what to do with your unique content/text. Also note that we've announced multi-geo support for where data can reside by choice for already OneDrive now, and coming support for SharePoint in Office 365.

 

Thanks,

Mark 

Microsoft

Great question, @Frank O'Donnell. Looping in @Tejas Mehta & @Dan Stevenson to review and provide feedback if they can. I'll wager that this is part of the Skype > Teams plan...

 

Tejas/Dan, Frank asking about presence awareness outside of Teams; like we had for Lync/Skype in SharePoint document libraries.

 

Cheers, Mark.

Microsoft

Hi @Tobias Scheuermeier - it's the real deal, and it takes a few config choices to get it to look as you like. Start with the following 'how to' article, and know that as you hover on individual links once added, you'll see the pencil icon per each beyond the main one for all - where you choose layout and design: "Use the Quick Links web part": https://support.office.com/article/Use-the-Quick-Links-web-part-E1DF7561-209D-4362-96D4-469F85AB2A82.

 

Cheers,

Mark 

Microsoft

Hi Andre @ NL Salomons - as of now, no - the text would appear as you see it with "..." when too long. I'm adding @Miceile Barrett to this comment so she can take a look at what you mean and consider 'wrap text' for future updates to the List and Document Library webpart - or any that showcase SharePoint columns... Thanks, Mark.

Contributor

Hey @Mark Kashman - that only allows you to select a Teams file - not a file from elsewhere in SharePoint. 

Senior Member

Brilliant! Look forward to it! 

Senior Member

@Mark KashmanHi Mark, could we have sub-menus popups for the side navigation bar items please? Would be great if the navigation bar can be vertically and horizontally transposable :-) 

Microsoft

Hi @Oliver Huang - I'll make sure the feedback lands in the right hands as the team plans for future innovation in the navigation elements - some of what we showed and shared at Ignite, some we've not yet shown... :-). More to come for sure in this space. - Mark.

Contributor

Can anyone answer my question - How can you select an existing SharePoint Online file in a Teams post? 

 

The current attach options only allows you to select a Teams file - not a file from elsewhere in SharePoint Online.

Contributor

Hi everyone. I am a huge fan of these new features! Roadmaps are great and i love the transparancy but to be completely honest, it is quite frustrating knowing these things exist but have no idea when they will actually be deployed in general but to our specific tenant. 

some of these say oct 2018 and today is the last day.

Is there anyway to get exact date?

Contributor

Has anyone gotten the webpart connections to work yet? I just checked the roadmap and it says it has been deployed?