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Microsoft Forms Blog
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New administrator setting to manage external sharing of Microsoft Forms

Kathy Liu's avatar
Kathy Liu
Icon for Microsoft rankMicrosoft
Jan 22, 2018

We are pleased to introduce better administrator control over Microsoft Forms external and internal sharing. Administrators can now turn off or turn on the ability to send a form, share a form for collaboration, share a form as a template, or share form results with users outside of your organization.

 

To make changes to these settings in the Office 365 Admin center, go to Settings > Services & add-ins > Microsoft Forms. After a setting is turned off, only people in your organization will have access to that option, and only when they sign in.

  

 

This feature is under rolling out to all Office365 commercial tenant users soon by February 2018.

Updated Jan 22, 2018
Version 1.0

5 Comments

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  • Jeff Scheurman's avatar
    Jeff Scheurman
    Copper Contributor
    May 22, 2019

    We support a GCC tenant as well and are finding that with all the appropriate admin settings set, we still don't have access to allow external sharing in the forms themselves. Can we get an update here if this is still a known issue and what kind of time frame we should expect?

  • edusf03's avatar
    edusf03
    Copper Contributor
    Apr 02, 2019

    Will activating internal sharing only for forms remove any existing external sharing that is already in place?

  • colematt's avatar
    colematt
    Copper Contributor
    Mar 11, 2019

    Does this take a long time before the setting is reflected on the end user side? I checked "Send and Collect Responses" under External Sharing in the Admin portal a few days ago but my end users (including me) still don't see the option to share their Forms with anyone but external users (in fact, under Share, it says "Only people in my organization can respond."  Is there another step I am missing?  We are a GCC tenant so maybe it isn't fully implemented yet, even though the options are there in the Admin portal?

  • Will Martin's avatar
    Will Martin
    Former Employee
    Mar 05, 2019

    Srikanth Tangedipalli, external sharing has been available in commercial and education Office 365 tenants for a while, and is now rolling to government tenants.  Unless you are an administrator, you will not have access to these settings, though ...