Forum Discussion
Searching private Office 365 Group files using Delve
Hi all, is there any update on when private group files will be visible in Delve?
It has been "rolling out" for some time now on the http://fasttrack.microsoft.com/roadmap#R-31853, and according to https://office365.uservoice.com/forums/286611-office-365-groups/suggestions/10436289-allow-members-to-search-private-groups this capability was expected to be released by end of May. Also I noticed on the https://www.yammer.com/itpronetwork/#/Threads/show?threadId=709122014at least one user (TonyRedmond) has seen the capability.
We are on first release however havent seen anything on this yet. Really keen to see it happen as I think the integration between Groups and Delve will really accelerate their usefulness and user adoption.
29 Replies
I found a bit of a work around to this.
- Open the group document
- Open "Library Settings" (via gear icon at top)
- Open "Permissions for this document library"
- Add the users individually to the Members group
Office Graph / Delve will then index the files. It takes a few minutes for the files to show up.
Not sure why it does this - the only member in the members group is the name of the group. It must be different to a standard sharepoint group and Graph doesn't (yet) understand it. Someone would be able to explain this behaviour I'm sure...
Cameron Monks wrote:I found a bit of a work around to this.
- Open the group document
- Open "Library Settings" (via gear icon at top)
- Open "Permissions for this document library"
- Add the users individually to the Members group
Office Graph / Delve will then index the files. It takes a few minutes for the files to show up.
Not sure why it does this - the only member in the members group is the name of the group. It must be different to a standard sharepoint group and Graph doesn't (yet) understand it. Someone would be able to explain this behaviour I'm sure...
Interesting, so that feature can't be that far off.
Can anyone confirm why or how the permissions are different for a public group? Wouldn't they be same (groupname is member of document libraries members group). The only difference would be that the joining request would get approved automatically, instead of an own.
We practically don't have any public groups, which makes Delve pretty much useless at the moment.
Ivan54, the difference between public and private groups is "Everyone except external users" is added to the Members group for the team site. Toggling between public and private adds or removes this. I guess "Everyone except external users", being a standard sharepoint group, is understood by Office Graph.
jcgonzalezmartin, what was your thinking behind it being "dangerous"? Are you thinking that if we replicate the users, someone may delete a user from the group thinking it will delete them from all access but they still have access to the site? Understand this is a risk, however we are using permissions to govern additional team site access anyway.
- Mmm...I think this workaround it's a little bit dangerous since you are breaking the essence of Groups in regards of security...of course, you can modify the security of the site group as you are describing, but I don't think this is the way to go to make group files discoverable in Delve
Just wanted to chime in here for an update as well.
- Unfortunately not :-(
Hi
Do anyone have any update on this? Not having Delve search in private groups will confuse my users when they try to use Delve :(
Br. Rune
Hi, anybody provide an update on this issue?
I was hoping this would get mentioned at Ignite, but it wasn't mentioned in Mark-Kashman session about the Delve Roadmap.
This missing feature is very limiting my groups/delve rollout within our organization.
Does anyone know what the implementation roadblock is for this basic functionality?
For me Delve shows two documents from Group Files. Two from ten which we collaborate lately. It is working but very poorly.
This is Standard Release.- I kind of have the feeling that Microsoft is intentionally holding back some releases for Ignite, which I would understand if we were talking about new features/products, but Searching is kind of a basic functionality that should work (I know it's technically more complicated).
Search and missing UI Integration is the main reason I'm holding back on rolling out SharePoint/Office 365 Groups/Delve. It's just bad marketing if I tell my users "look you can search, BUT you can't do THIS, or do THAT and not even ... and so on"I hope is not in that way taking into account the "evergreen" approach Microsoft has in Office 365 release model cc Cem Aykan
I thought they had done this a while back but some quick tests show it does not work. Searching private groups from the sharepoint landing page does work though.
- have been waiting for this like fotever ;(
- Very interested to see an update on this. Any news @cemaykan?
Anyone got any insight on this?
Mark-Kashman, do you have any details or could you refer me to someone that could help?
Thanks!
