Forum Discussion
Searching private Office 365 Group files using Delve
Cameron Monks wrote:I found a bit of a work around to this.
- Open the group document
- Open "Library Settings" (via gear icon at top)
- Open "Permissions for this document library"
- Add the users individually to the Members group
Office Graph / Delve will then index the files. It takes a few minutes for the files to show up.
Not sure why it does this - the only member in the members group is the name of the group. It must be different to a standard sharepoint group and Graph doesn't (yet) understand it. Someone would be able to explain this behaviour I'm sure...
Interesting, so that feature can't be that far off.
Can anyone confirm why or how the permissions are different for a public group? Wouldn't they be same (groupname is member of document libraries members group). The only difference would be that the joining request would get approved automatically, instead of an own.
We practically don't have any public groups, which makes Delve pretty much useless at the moment.
Ivan54, the difference between public and private groups is "Everyone except external users" is added to the Members group for the team site. Toggling between public and private adds or removes this. I guess "Everyone except external users", being a standard sharepoint group, is understood by Office Graph.
jcgonzalezmartin, what was your thinking behind it being "dangerous"? Are you thinking that if we replicate the users, someone may delete a user from the group thinking it will delete them from all access but they still have access to the site? Understand this is a risk, however we are using permissions to govern additional team site access anyway.
Cameron Monks wrote:Ivan54, the difference between public and private groups is "Everyone except external users" is added to the Members group for the team site. Toggling between public and private adds or removes this. I guess "Everyone except external users", being a standard sharepoint group, is understood by Office Graph.
Yes, that much is clear. But there is an additional permission compontent for public groups, since you technically have permission to the content, but are not yet member of a public group just because it exists. This component, whatever it is, also handles the visiblity your group memberships (e.g. Outlook Web left nav pane).
What I've meant by "difference" was in regard to search. Why can't the search service (or Office Graph?) find the files from private groups that I'm allowed to access through a direct permission assignment, but on the other hand is able to find files through the "everyone except external users" assignment.