The ability to queue up a print job and release it via a smartphone app or key fob is a convenient feature that can save time and increase productivity. This feature is often referred to as "secure printing" or "pull printing." Here are the steps involved in implementing this feature:
Install and configure the necessary software: To enable secure printing, you'll need to install software on both the print server and the client devices. The software should support the ability to queue up print jobs and release them via a smartphone app or key fob. There are many software options available, such as PaperCut, Equitrac, and Pharos.
Set up the print queue: Create a print queue for secure printing and configure it to require authentication before releasing print jobs. You can set up the print queue on the print server and configure it to work with the secure printing software.
Configure the smartphone app or key fob: The smartphone app or key fob should be configured to communicate with the print server and authenticate the user before releasing print jobs. The app or key fob should also be able to display the list of queued print jobs and allow the user to select which ones to release.
Test the system: Once the software, print queue, and smartphone app or key fob are set up, test the system to ensure it's working correctly. Print a test document and try to release it via the app or key fob.
Train users: Once the system is up and running, train users on how to use the secure printing feature. They should be able to queue up print jobs as they normally would, but instead of the job printing immediately, it will be held until they authenticate themselves via the app or key fob.
Overall, adding the ability to queue up a print job and release it via a smartphone app or key fob can be a valuable feature for organizations looking to streamline their printing processes and improve security.
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