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What happens to an Agent that has been published by an individual if that individual leaves the company or loses access to their Microsoft assets? How does the Agent continue to function?
jolenetamMicrosoft
The agent is file, and so it behaves similarly. It can remain in the library or can be deleted if desired.
If the agent is one that is on the approved list by site owners, it will remain as an active agent that others in the org can access.So to be clear:
- An Agent created in a SharePoint site is owned the group under that SharePoint site.
- An Agent created by an individual is owned by the individual as a file and would not be operable if their Microsoft account was deleted.
In other words, if a person's Microsoft account is deleted from an institution, does the Agent file created also get deleted, and thus the Agent no longer work across the site?
To prevent the scenario you mentioned, our team has implemented a policy where solutions such as Power Automate flows, Power Apps, and Copilot Agents must be created using shared accounts. While individual accounts can be used for personal flows, apps, or agents, any solutions intended for team use are created with a service account accessible to multiple team members.
But shared accounts are generally discouraged and, furthermore, would have to be licensed. This is one of our primary blockers in the Power Platform...I hadn't even considered it for Agents. However, since agents are just a file in a SharePoint library, I would expect the creator to be irrelevant...just a guess, though
